INVITATION TO BID
Bid Number: 192022 Laparoscopic Training System
Bids Will Be Publicly Opened: December 5, 2019 at 9:00 a.m.
Bid Release Date: November 11, 2019
INSTRUCTION TO BIDDERS
Baton Rouge Community College (BRCC) will open all timely submitted sealed bids at its office located at
201 Community College Drive, Office of the Vice Chancellors Conference Room 200, Governors Building,
Baton Rouge, LA 70806, on December 5, 2019 at 9:00 a.m., in response to this Invitation to Bid. All Bids
will be publicly opened and read aloud.
To ensure consideration of your Bid, the total Bid Package and any addenda MUST be returned in an envelope
or package clearly marked with the Bid title, Bid opening date and the Bid number. Deliver to 201 Community
College Drive, Office of the Vice Chancellors, Room 200, Governors Building, Baton Rouge, LA 70806 on or
before the bid opening time. DO NOT FAX OR EMAIL YOUR BID.
All bid prices and information shall be typed or written in ink. Any corrections, erasures, or other forms of
alteration to prices should be initialed by the Bidder.
Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection and
acceptance, whichever occurs last. Delinquent payment penalties are mandated and governed by Louisiana
Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited to, La.
Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative
Code); Executive Orders; and the terms conditions, and specifications listed in this solicitation.
Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594.
SEE No. 25.
By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms,
conditions, and specifications and further certifies that this Bid is made without collusion or fraud.
By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any
subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in
accordance with the requirements in “Audit Requirements in Subpart F of the Office of Management and
Budget’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards” (Formerly OMB Circular A-133). A list of parties who have been suspended or debarred can be
viewed at www.sam.gov .
Signature of Authorized Bidder:
(Shall be signed and dated)
Name, (Typed or Printed)
Email Address: ____________________
(Typed or printed)
City, State, Zip
Telephone No. __________________
Fax No. ________________________
STANDARD TERMS AND CONDITIONS
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package and, properly
signed. Bids submitted in the following manner will not be accepted:
Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
Bid filled out in pencil;
Bid not submitted on BRCC’s standard Bid Package and Bid Form.
Telegraphic or facsimile bids.
Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be considered. Entire
Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier service provider makes inside
deliveries to the physical location specified. BRCC is not responsible for any delays caused by the bidder’s chosen means
of bid delivery. BRCC is not responsible for late deliveries that make use of BRCC’s interoffice mail service.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract award will be given
at the Bid opening or during the evaluation process. Bids may be examined within 72 hours after Bid opening.
Information pertaining to completed files may be secured by visiting the Purchasing Department during normal working
hours. Unsuccessful bidders submitting a response to the solicitation will be provided a copy of the tabulated results by
providing a self-addressed stamped envelope with the original bid package.
Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays, Sundays and
legal holidays, for good cause as for patently obvious, unintentional, and substantial mechanical, clerical, or mathematical
errors, or errors of unintentional omission of a substantial quantity of work, labor, material or services made directly in
the compilation of the bid. The bid may be withdrawn by contacting BRCC’s Purchasing Department.
Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations and the specifications
contained in the solicitation. Unless otherwise specified in the solicitation, any manufacturer’s name, trademark, brand
name or catalog number used in the specifications is for the purpose of describing the standard of quality, performance,
and characteristics desired and is not intended to limit or restrict competition. Bidders shall specify the brand and
model number of the product offered in his Bid. Bids not specifying brand and model number shall be considered as
offering the exact products specified in the solicitation. Objections to the specifications or bid conditions shall be filed in
writing and received by the Purchasing Department at least ten (10) days prior to the date of the bid opening. No
negotiations, decisions or actions shall be executed by any bidder as a result of any oral discussions with any BRCC
employee or consultant. All products must be ADA compliant.
Unless specifically called for in the Invitation, all products for purchase shall be new, never previously used, and the
current model and/or packaging. No remanufactured, demonstrated, used or irregular product will be considered for
purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply unless otherwise
specified in the Invitation.
Bidders proposing an equivalent brand or model should submit, with the Bid information, such illustrations, descriptive
literature, technical data, etc. sufficient for BRCC’s Purchasing Department to evaluate quality, suitability, and
compliance with the specifications in the Invitation. Failure to submit descriptive information may cause bid to be
rejected. Any change made to manufacture’s public specifications submitted for a product shall be verifiable by the
manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or product number), Bidder
shall state in what respect item(s) deviate. Failure to note exceptions on the Bid form will not relieve the successful
Bidder(s) from supplying the actual products requested.
Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, Bid prices shall be complete, including transportation prepaid by
Bidder to destination and firm for acceptance for a minimum of 45 days. Prices are to be bid on unit of measure
requested, per roll, per reel, per carton, per gallon, etc., as specified in the Invitation. If accepted, prices shall be firm for
the contractual period.
Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB Destination means the
successful bidder shall deliver and unload purchased items to the dock of the designated point of receipt. All cartage,
drayage, packaging, handling, palletizing, etc. shall be included in the Bid price. Include a packaging list that includes the
purchase order number with each shipment.
Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.
Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all state and local sales
and use taxes.
A purchase order/contract will be awarded to the Bidder who has provided a responsive and responsible Bid at the most
favorable Bid Price as determined by the signed Bid Form.
BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all Bids and
waive any informalities. The purchase order, faxed, mailed, or delivered to the successful bidder is the official
authorization to deliver the materials, supplies or equipment.
Invoices shall be submitted to, Baton Rouge Community College, Accounts Payable, 201 Community College Drive,
Baton Rouge, Louisiana, 70806. The invoice shall refer to the delivery ticket number, delivery date, purchase order
number, quantity, unit price, and deliver point. A separate invoice for each order delivered and accepted shall be
submitted by the contractor in duplicate. Invoices shall show the amount of any cash discount and shall be submitted on
the contractor’s own invoice form. Payment will be made on the basis of the unit price as listed in the purchase
order/contract. Such price and payment will constitute full compensation of furnishing and delivering the contract
commodities or services.
Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for cause, including
but not limited to, the following:
(1) Failure to deliver within the time specified in the contract;
(2) Failure of the product or service to meet specifications, conform to sample quality or to be delivered in
(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;
(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal law;
(6) Any other breach of contract.
Termination of the Purchase Order/Contract for Convenience.
BRCC may terminate the contract at any time by giving thirty (30) days written notice to the Contractor of such
termination or by negotiating with the Contractor an effective date. The Contractor shall be entitled to payment for
deliverables in progress, to the extent work has been performed satisfactorily.
Termination for Non-Appropriation of Funds
The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by
the legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of the contract, or if
such appropriation is reduced by the veto of the Governor or by any means provided in the appropriations act or Title 39
of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for that
year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the
continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which
funds are not appropriated.
Default of Contractor.
Failure to deliver within the time specified in the Bid will constitute a default and may cause cancellation of the contract.
Where BRCC has determined the contractor to be in default, BRCC reserves the right to purchase any and all products or
services covered by the contract on the open market and to charge the contractor with the cost in excess of the contract
price. Until such assessed charges have been paid, no subsequent Bid from the defaulting contractor will be considered.
16 Order of Priority.
In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions or Special Terms and
Conditions, the Special Term and Conditions shall govern.
17 Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
18 Terms and Conditions.
This solicitation contains all terms and conditions with respect to the commodities herein, any vendor contracts, forms,
terms or other materials submitted with bid may cause bid to be rejected.
19 Equal Opportunity.
By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of services to and/or
employment of individuals because of race, religion, sex, age, national origin, handicap or disability. Bidders shall keep
informed of and comply with all Federal, State and local laws, ordinances and regulations which affect his employees or
Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action or to take other
appropriate measures to indemnify, and hold harmless, BRCC and its employees from and against all claims and actions
for bodily injury, death or property damages cause by the fault of a contractor, its officers, its agents, or its employees.
Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its
employees. However, contractor shall have no obligation as set forth above with respect to any claim or action from
bodily injury, death or property damages arising out of the fault of BRCC or its employees.
21 Non-Exclusivity Clause.
This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar agreements and/or
arrangements with other vendors or from acquiring similar, equal or like goods and/or services from other entities or
sources including state contracts.
22 Price Reductions.
Whenever there is a reduction in price which is lower than the contract price offered to similarly situated customers
contracting for the same period and under similar terms and conditions, the reduction shall be presented to the Purchasing
23 Preference of Louisiana Products.
In accordance with La. R.S. 39:1604 a preference claim may be made for materials, supplies equipment or products
manufactured, produced, grown, or assembled in Louisiana of equal quality. To claim a preference, a Bidder shall fully
comply with the requirements and conditions of law and complete the preference statement as part of the Bid Package.
Preferences shall not apply to service contracts.
Do you claim a preference? Yes_________ No.__________
Specify Line Number(s) _________________________________________________________________
Specify location within Louisiana where product is manufactured, produced, grown, or assembled:______
Do you have a Louisiana business workforce? Yes
If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana
Failure to specify above information may cause elimination of preference. Preferences shall not apply to service
Preference for United States Products.
In accordance with the provisions of R.S. 39:1604.7, in the event a contract is not entered into for products purchased
under the provisions of R.S. 39:1604, each procurement officer, purchasing agent, or similar official who procures or
purchases materials, supplies, products, provisions, or equipment under the provisions of this chapter may purchase such
materials, supplies, products, provisions, or equipment which are manufactured in the United States, and which are equal
in quality to other materials, supplies products, provisions, or equipment, provided that all of the following conditions are
(1) The cost of such items does not exceed the cost of other items which are manufactured outside the United States by
more than five percent.
(2) The vendor of such items agrees to sell the items at the same price as the lowest bid offered on such items.
(3) In cases where more than one bidder offers items manufactured in the United States which are within five percent of
the lowest bid, the bidder offering the lowest bid on such items is entitled to accept the price of the lowest bid made on
(4) The vendor certifies that such items are manufactured in the United States.
For the purposes of this preference,
(1) “Manufactured in the United States” means produced by a process in which the manufacturing, final assembly,
processing, packaging, testing, and any other process that adds value, quality, or reliability to assembled articles,
materials, or supplies, occur in the United States.
(2) "United States" means the United States and any place subject to the jurisdiction of the United States.
Do you claim this preference? _____YES
Specify line number(s): ______________________________________________
Specify the location within the United States where this product is manufactured:
(NOTE: If more space is required, include on a separate sheet.)
25 Signature Authority.
ATTENTION: R.S. 39:1594(C)(4) REQUIRES EVIDENCE OF AUTHORITY TO SIGN AND SUBMIT BIDS TO THE STATE OF
LOUISIANA. YOU MUST INDICATE WHICH OF THE FOLLOWING APPLY TO THE SIGNER OF THIS BID.
PLEASE CIRCLE ONE.
1. THE SIGNER OF THIS BID IS EITHER A CORPORATE OFFICER WHO IS LISTED ON THE MOST CURRENT
ANNUAL REPORT ON FILE WITH THE SECRETARY OF STATE OR A MEMBER OF A PARTNERSHIP OR
PARTNERSHIP IN COMMENDAM AS REFLECTED IN THE MOST CURRENT PARTNERSHIP RECORDS ON
FILE WITH THE SECRETARY OF STATE. A COPY OF THE ANNUAL REPORT OR PARTNERSHIP RECORD
MUST BE SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
2. THE SIGNER OF THE BID IS A REPRESENTATIVE OF THE BIDDER AUTHORIZED TO SUBMIT THIS BID
AS EVIDENCED BY DOCUMENTS SUCH AS, CORPORATE RESOLUTION, CERTIFICATION AS TO
CORPORATE PRINCIPAL, ETC. IF THIS APPLIES A COPY OF THE RESOLUTION, CERTIFICATION, OR
OTHER SUPPORTIVE DOCUMENTS SHOULD BE ATTACHED HERETO.
3. THE BIDDER HAS FILED WITH THE SECRETARY OF STATE AN AFFIDAVIT OR RESOLUTION OR OTHER
ACKNOWLEDGED/ AUTHENTIC DOCUMENT INDICATING THAT THE SIGNER IS AUTHORIZED TO
SUBMIT BIDS FOR PUBLIC CONTRACTS. A COPY OF THE APPLICABLE DOCUMENT SHOULD BE
SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.