Telephone Paging Systems

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment D - Automatic Data Processing and Telecommunication Services
Posted:	Apr 12, 2024
Due:	Apr 18, 2024
Solicitation No:	40010-10605
Publication URL:	To access bid details, please log in.

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Notice to Vendors

This is Not An Order

LDCC

Monroe, Louisiana

Date and Time by Which Quotation Must be Returned

April 18, 2024 @ 11:00 A.M. CST

DATE

4/12/2024

It is Merely

318/678-6290

TO THE VENDOR:

A Request For Prices

REQUEST FOR QUOTATION

______________________________

Department

To be returned on or before date specified above to:

Louisiana Delta Com m unity College

Purchasing Office

Nam e and Address of Vendor(Firm or Individual)

6220 East Texas Street

Bossier City, LA 71111

DATE DELIVERY REQUIRED:

PLEASE STATE DELIVERY DATE BELOW.

NOTE: WE RESERVE THE RIGHT TO ACCEPT OR REJECT

ANY OR ALL BIDS, AND WAIVE INFORMALITIES.

Bid Number: 40010-10605

Vendor Federal I.D. #________________________________

PURCHASE REQUISITION NOS.

P.O.NO._____

ITEM

QUANTITY

UNIT of

COMMODITY

UNIT

NO.

MEASURE

PRICE

PLEASE SUBM IT YOUR BID AS PER THE ATTACHED

For Request for Quotations $30,000 or less you may email your quote

to gdoucet@bpcc.edu or you can MAIL or DELIVER your

quote to: Bossier Parish Community College, 6220 East Texas Street,

Bossier City, LA 71111. Bids over $30,000 m ust be submitted

in a sealed envelope w ith the bid number and the date due conspicuously

posted on the front of the envelope.

AMOUNT

THIS COVER SHEET M UST BE RETURNED WITH FIRM NAM E,

SIGNATURE, TITLE, AND DATE SUBM ITTED IN ORDER

TO BE CONSIDERED

LDCC IS AN EQUAL OPPORTUNITY COLLEGE

FOR QUESTIONS REGARDING THIS BID

CONTACT LDCC PURCHASING AT 318-678-6290

PLEASE RETURN ON (1) SET OF SPECIFICATIONS.

BIDS OR QUOTATIONS MAY BE CONSIDERED FOR ALL

OR PART OF TOTAL QUANTITIES.

PRICES QUOTED MUST BE FIRM AND FREE OF ANY

ESCALATOR CLAUSE

NOTICE: We have no facilities for furnishing abstracts of bids; a complete record of all bids is kept on file in this office TOTAL

subject to the inspections of any citizen. Every courtesy w ill be afforded any citizen w ho is interested in investigating

for any purpose the record of State Purchases.

THE VENDOR:

Your Terms Are:

THIS QUOTATION IS SUBMITTED BY

Furnish Delivery on Above as

Name of Vendor _____________________________________

Follow s:

Signature______________________________________

Telephone #____________________________________

Title___________________________________________

DATE SUBMITTED____________________________________

INSTRUCTIONS TO BIDDERS

Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided,

properly signed. Bids submitted in the following manner will not be accepted.

Bid containing no signature indicating intent to be bound;

Bid filled out in pencil; and

Bid not submitted on the state’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be

considered. Any bid received after bid opening time will be retained in bid file unopened. Telegraphic and fax

alterations to bids received before bid opening time will be considered provided formal bid and written alteration

have been received and time-stamped before bid opening time.

Special Envelope

Ensure consideration, all bids should be submitted in the special bid envelope if furnished for that purpose. In

the event bid contains bulky subject material, the special bid envelope should be firmly affixed to the mailing

envelope.

Prices

The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and shall

show the total extended amount for each based on the quantities shown. In case, however, of conflict between

the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of any freight

charges.

F.O.B.

Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise. Failure to comply with

this requirement may disqualify your bid.

Standard of Quality

Any product or service bid shall conform to all applicable Federal and State laws and regulations and the

specifications contained in the IFB. Unless otherwise specified in the IFB, any manufacturer’s name, trade

name, brand name, or catalog number used in specifications is for the purpose of describing the quality level and

characteristic required. Bidder must specify the brand and model number of the product offered in this bid. Bids

not specifying brand and model number shall be considered as offering the exact products specified in the IFB.

All products must be ADA compliant.

Descriptive Information

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, technical data) sufficient for LDCC Purchasing to evaluate quality, suitability, and

compliance with the specifications in the IFB. Failure to submit descriptive information may cause bid to be

rejected. Any change made to a manufacturer’s published specifications submitted for a product shall be

verifiable by the manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or

product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid

form will not relieve the successful bidder(s) from supplying the actual products requested.

Manufacturer’s Numbers and Trade Names

Where manufacturer’s product is named or specified, it is understood that “or equal” shall apply, whether stated

or not. Such name and number is meant to establish the standard, type, quality, style, etc. LDCC shall be the

sole judge as to whether or not the equipment/supply offered is equal to that specified.

Bid Opening

Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will

be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is

made. Information pertaining to completed files may be secured by appointment only to the Purchasing Dept. at

LDCC. Written bid tabulations will not be furnished. Copies will not be furnished.

Award

Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be

supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery.

Louisiana Delta Community College reserves the right to award items separately, grouped or on an all-or-none

basis and to reject any or all bids and to waive any informalities.

Purchase Order

If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or part thereof,

will be issued not later than thirty (30) days after receipt of bids by the Owner to the lowest bidder offering

products which, in the opinion of the College, meet the requirements of these specifications. LDCC reserves the

right to cancel any order resulting from this solicitation with 30 days written notice.

10. Conditions of Purchase Orders

We will not in any manner be responsible for goods delivered or work done for our account without a written

order. No allowance for boxing or crating. If you cannot fill order as directed, return for advice. Quantities in

excess of the order may be returned or held subject to shipper’s order, expense and risk. By accepting the order

you hereby warrant that the merchandise to be furnished hereunder will be in full conformity with the

specifications, drawing or sample and agree that this warrant shall survive acceptance of the merchandise and

that you will bear the cost of inspecting merchandise rejected.

11.

Inspection and Acceptance

Upon delivery of each item to the Agency, inspection of the item will be made by Louisiana Delta Community

College, or their representative, at the point of delivery, or in special cases, at point of origin. Acceptance of the

item will be made after inspection determines that all requirements of the specifications and the proposal have

been met.

12. Reject

All rejected goods will be at seller’s risk and expense, subject to seller’s prompt advice as to disposition.

Unless otherwise arranged all rejected goods will be returned and charged back including all transportation and

handling costs. All packages must reflect the LDCC purchase order number or it will be refused and returned at

vendor’s expense.

13. Payment Terms

Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted, but will not be

considered in determining awards. On indefinite quantity terms contracts, cash discounts will be accepted and

taken but will not be considered in determining awards. Bids containing “payment in advance” or “COD”

requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice

or delivery, whichever is later. Invoices shall be submitted to: Louisiana Delta Community College, Accounts

Payable, 7500 Millhaven Road, Monroe, LA 71203, attn: Sandra Bennett. We must pay from ORIGINAL,

ITEMIZED invoices as required by the State Legislative Auditor.

14. U.S. Taxpayer Identification Number

Enter your taxpayer identification number in the appropriate space on the Specifications and Bid Form Page. For

individuals and sole proprietors, this is your social security number. For other entities, it is your employer

identification number. PAYMENT CANNOT BE PROCESSED WITHOUT YOUR TAX I.D. NUMBER.

15. Taxes

The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the bid price.

16. New Products

Unless specifically called for in the IFB, all products for purchase must be new, never previously used, and the

current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered

for purchase unless otherwise specified in the IFB. The manufacturer’s standard warranty will apply unless

otherwise specified in the IFB.

17. Contract Renewals

Upon Agreement of Louisiana Delta Community College Purchasing and the contractor, an open-ended

requirements contract may be extended for 2 additional 12-month periods at the same prices, terms and

conditions. In such cases, the total contract term cannot exceed 36 months.

18. Contract Cancellation

Louisiana Delta Community College has the right to cancel any contract, in accordance with purchasing rules

and regulations, for cause, including but not limited to , the following: (1) failure to deliver with the time

specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality or

to be delivered in good conditions; (3) misrepresentation by the contractor;, (4) fraud, collusion, conspiracy or

other unlawful means of obtaining any contract with Louisiana Delta Community College; (5) conflict of

contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of

contract.

19. Default of Contractor

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the

contract. Where the Louisiana Delta Community College Purchasing has determined the contractor to be in

default, LDCC Purchasing reserves the right to purchase any or all products or services covered by the contract

on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed

charges have been paid, no subsequent bid from the defaulting contractor will be considered.

20. Davis Bacon Act

The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a) requires all laborers and

mechanics employed by contractors and subcontractors who work on construction projects financed by federal

assistance to be paid wages not less than those established by the Secretary of Labor for the locality of the project

when required by federal grant program legislation.

21. Order of Priority

In the event there is a conflict between the Instructions to Bidders or General Conditions and the Special

Conditions, the Special Conditions shall govern.

22. Applicable Law

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

23. EEOC COMPLIANCE

By submitting and signing this bid, bidder certifies that he agrees to adhere to the mandates indicated by Title VI

and VII of the Civil Rights Act of 1964, as amended; The Vietnam Era Veteran’s Readjustment Assistance Act

of 1974; Section 503 of the Rehabilitation Act of 1973; Section 202 of Executive Order 11246, as amended; and

The Americans with Disabilities Act of 1990, Title IX of the Education amendments of 1972, The Age Acts of

1975, and bidder agrees to abide by the requirements of the American of Disabilities Act of 1990. Bidder agrees

not to discriminate in its employment practices, and will render services under any contract entered into as a

result of this solicitation without regard to race, color, religion, national origin, veteran status, political

affiliation, or disabilities, any act of discrimination committed by bidder, or failure to comply with these statutory

obligations when applicable, shall be grounds for termination of any contract entered into as a result of this

solicitation.

24. Special Accommodation

Any “Qualified Individual with a Disability” as defined by the American with Disabilities Act who has submitted

a bid and desires to attend the bid opening, must notify this office in writing not later than 7 days prior to the bid

opening date of their need for special accommodations. If the request cannot be reasonable provided, the

individual will be informed prior to the bid opening.

25. Indemnity

Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other

appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its employees from

and against all claims and actions for bodily injury, death or property damages caused by the fault of the

contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the

fault of the contractor, its officers, its agents, or its employees, however, the contractor shall have no obligation

as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of

the fault of the state, its officers, its agents or its employees. Contractor agrees to investigate, handle, respond to,

provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other

costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent. The State of

Louisiana may, but is not required to, consult with the Contractor in the defense of claims, but this shall not

affect the Contractor’s responsibility for the handling of and expenses for all claims.

26. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010, any public

entity is authorized to reject a proposal or bid form, or not award the contract to, a business in which any

individual with an ownership interest of five percent or more, has been convicted of, or has entered a plea of

guilty or nolo contendere to any state felony or equivalent federal felony crime committed in the solicitation or

execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter

10 of Title 38 of the Louisiana Revised Statues of 1950, Professional, Personal, Consulting, and Social Services

Procurement under the Provisions of Chapter 16 of Title 39, or the Louisiana Procurement Code under the

provisions of Chapter 17 of Title 39.

Federal Clauses, If Applicable

27. ANTI-KICKBACK CLAUSE

The Contractor hereby agrees to adhere to the mandate dictated by the Copeland “Anti-Kickback” Act which provides that

each Contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of

work, to give up any part of the compensation to which he is otherwise entitled.

28. CLEAN AIR ACT

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or

requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt Federal contracts,

grants, or loans of facilities included on the EPA list of Violating Facilities.

29. ENERGY POLICY AND CONSERVATION ACT

The Contractor hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in

the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

30. CLEAN WATER ACT

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders, or

requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal contracts,

grants or loans of facilities included on the EPA List of Violating Facilities.

31. ANTI-LOBBYING AND DEBARMENT ACT

The Contractor will be expected to comply with Federal statues required in the Anti-Lobbying Act and the Debarment Act.

32. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of

mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by

Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to

compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the

standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the

basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are

applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under

working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of

supplies or materials or transmission of intelligence.

33. Certification of No Suspension of Debarment

By signing and submitting any proposal for $25,000 or more, the bidder certifies that their company, any subcontractors, or

principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirement

in “Audit Requirements in Subpart F of the Office of Management and Budget’s Uniform Administrative Requirements, Cost

Principles and Audit Requirements for Federal Awards” (Formerly OMB Circular A-133).

A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov

34. Mandatory Disclosure

Under the Uniform Guidance (200.113, shown below) Louisiana Delta Community College is obligated to disclose to the

Federal awarding agency (or a pass-through if we are a sub-recipient), any violations of Federal criminal law involving fraud,

bribery or gratuity violations potentially affecting the Federal Award.

200.113 Mandatory Disclosures

The non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding

agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially

affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in §200.338

Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180 and 32 U.S.C. 3321).

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
40010-10605	Telephone Paging Systems Original: 40010-10605	04/12/2024	04/18/2024 2:00:00 PM CT	40010