Two (2) Yr. Contract Supply of Can Liners for All Jefferson Parish Dep

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Apr 12, 2024
Due:	Apr 18, 2024
Solicitation No:	JPP-50-00144810
Publication URL:	To access bid details, please log in.

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Bid Number 50-00144810

Two (2) Year Contract for the Supply of Can Liners as Needed for all

Jefferson Parish Departments, Agencies and Municipalities

BID DUE: April 18, 2024 AT 11:00 A.M.

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Buyer Name: Doris Abraham

Buyer Email: DABRAHAM@jeffparish.net

Buyer Phone: 504-364-2690

DATE: 4/03/2024

BID NO.: 50-00144810

INVITATION TO BID

THIS IS NOT AN ORDER

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

Page: 1

PURCHASING SPECIALIST:

DABRAHAM@jeffparish.net

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 4/18/2024

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

via Jefferson Parish’s electronic procurement page by visiting www.jeffparishbids.net to register for this free site.

Additional instructions are included in the text box highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES OR

SIGNATURES SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN

LSA - R.S. 9:2620(8) ARE ACCEPTABLE. SIGNATURE MUST BE A SECURED DIGITAL SIGNATURE.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

THE FOLLOWING INSTRUCTIONS APPLY TO ALL BIDS

All bids submitted are subject to these instructions and general conditions and any special conditions and specifications contained

herein, all of which are made part of this bid proposal reference. By submitting a bid, vendor agrees to comply with all provisions of

Louisiana Law as well be in compliance with the Jefferson Parish Code of Ordinances, Louisiana Code of Ethics, applicable Jefferson

Parish ethical standards and Jefferson Parish Resolution No. 136353 and/or Resolution No. 141125 as amended.

Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in Louisiana Revised Statutes Annotated, R.S.

42:1101, et seq. Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract,

permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable

law.

All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration forms may be

downloaded from http://purchasing.jeffparish.net and by clicking on Vendor Information. Current W-9 forms with respective Tax

Identification numbers and vendor applications may be submitted at any time; however, if your company is not registered and/or

a current W-9 form is not on file, vendor registration is mandatory. Vendors may experience a delay in payment if your company

is not a registered vendor with Jefferson Parish.

All quotations shall be based on F.O.B. Agency warehouse or job site, anywhere within the Parish as designated by the Purchasing

Department. This provision does not apply to public works projects

JEFFERSON PARISH requires all products to be new (current) and all work must be performed according to standard practices for the

project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials

must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or

alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later than

Five (5) working days prior to the bid opening. Bid numbers should be mentioned in all requests. If submitting online, vendors may

send questions via the E-Procurement site no later than Five (5) working days prior to the bid opening.

If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be held to

allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding instructions.

The Purchasing Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official

communication will be expressed in the form of an addendum.

Visit our website at HTTP://PURCHASING.JEFFPARISH.NET

DATE: 4/03/2024

BID NO.: 50-00144810

Page: 2

All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the

bid form shall cause the bid to be rejected. JEFFERSON PARISH reserves the right to award bid to next lowest responsive and

responsible bidder in this event.

JEFFERSON PARISH will accept one price for each item unless otherwise indicated. Two or more prices for one item will result in

bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated line item

pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.

A corporate resolution or written evidence of the individual signing the bid having such authority must be submitted with the bid.

Failure to comply will cause bid to be rejected. For corporate entities, such written evidence may be a printout of the Louisiana

Secretary of State’s website listing the signatory as an officer. Such printout shall be included with the bid submission. Bids

submitted by Owners or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed.

This documentation must be submitted with the bid. Failure to do so will result in bid rejection.

NOTE: A sample corporate resolution can be downloaded from our website http://purchasing.jeffparish.net or you may provide

your own document. A sample certification of sole proprietorship can also be downloaded from our website

http://purchasing.jeffparish.net or you may provide your own document.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. AWARD OF CONTRACT: JEFFERSON PARISH reserves the right to award contracts or place orders on a lump sum or individual

item basis, or such combination, as shall in its judgment be in the best interest of JEFFERSON PARISH. Every contract or order shall

be awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE

SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL

ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.

All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by mutual written

consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.

PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the procurement, in writing

to the Director of the Purchasing Department. Written protest must be received within 48 hours of the release of the bid tabulation by

the Purchasing Department. After consultation, the Parish Attorney’s Office will then respond to protests in writing. (For more

information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of the Jefferson Parish Code of Ordinances.)

PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given to materials,

supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles offered by competitors outside

the state. “LSA – R.S. 38:2251-2261”

B. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the

purpose of establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided

brand names and stock numbers are specified. Complete product data may be required prior to award.

C. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No

charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than quoted.

JEFFERSON PARISH reserves the right to cancel any contract at anytime and for any reason by issuing a THIRTY (30) day written

notice to the contractor.

For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and transfers to

Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or hereafter acquire under the

antitrust laws of the United States and the State of Louisiana, relating to the particular good or services purchased or acquired by

Jefferson Parish.

D. PRICES: Jefferson Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by Jefferson

Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of

state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the

unit price shall prevail.

Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under any program or activity, any

person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on the basis of age under the Age

Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the

Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such prohibition against discrimination on the

basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of April 11, 1968, shall also apply. This

assurance includes compliance with the administrative requirements of the Revenue Sharing final handicapped discrimination

provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction or renovation projects must

comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American National Standard Institute’s

specifications (ANSI A17.1-1961).

DATE: 4/03/2024

BID NO.: 50-00144810

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

Page: 3

Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will

provide high quality services and that are dedicated to diversity and to containing costs. Thus, Jefferson Parish strongly

encourages the involvement of minority and/or woman-owned business enterprises (DBE’s, including MBE’s, WBE’s and SBE’s) to

stimulate participation in procurement and assistance programs.

The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on all construction,

maintenance, repair, operating supplies and/or equipment listed in this bid proposal. JEFFERSON PARISH WILL ACCEPT ONE

BID ONLY FROM EACH VENDOR. Items bid must meet specifications.

Advertised bids will be tabulated and a copy of the tabulation will be forwarded to each responding bidder.

IN ACCORDANCE WITH STATE REGULATIONS JEFFERSON PARISH OFFERS ELECTRONIC PROCUREMENT

TO ALL VENDORS

This electronic procurement system allows vendors the convenience of reviewing and submitting bids online.

This is a secure site and authorized personnel have limited read access only. Bidders are to submit

electronically using this free service; while the website accepts various file types, one single PDF file

containing all appropriate and required bid documents is preferred. Bidders submitting uploaded images of

bid responses are solely responsible for clarity. If uploaded images/documents are not legible, then bidder’s

submission will be rejected. Please note all requirements contained in this bid package for electronic bid

submission.

Please visit our E-Procurement Page at www.jeffparishbids.net to register and view Jefferson Parish

solicitations. For more information, please visit the Purchasing Department page at

http://purchasing.jeffparish.net.

The general specifications for construction projects and the purchase of materials, services and/or supplies are those adopted by the

JEFFERSON PARISH Council by Resolution No. 136353 or 141125 as amended. The general conditions adopted by this resolution

shall be considered as much a part of this document as if they were written wholly herein. A copy may be obtained from the Office of

the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200 Derbigny Street, Gretna, LA 70053.

You may also obtain a copy by visiting the Purchasing Department webpage at http://purchasing.jeffparish.net and clicking on Online

Forms.

ADDITIONAL REQUIREMENTS FOR THIS BID

PLEASE MATCH THE NUMBERS PRINTED IN THIS BOX WITH THE

CORRESPONDING INSTRUCTIONS BELOW.

10, 12, 13, 15

1. All bidders must attend the MANDATORY pre-bid conference and will be required to sign in and out as evidence of

attendance. In accordance with LSA R.S. 38:2212(I), all prospective bidders shall be present at the beginning of the

MANDATORY pre-bid conference and shall remain in attendance for the duration of the conference. Any prospective

bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the

project.

2. Attendance to this pre-bid conference is optional. However, failure to attend the pre-bid conference shall not

relieve the bidder of responsibility for information discussed at the conference. Furthermore, failure to attend

the pre-bid conference and inspection does not relieve the successful bidder from the necessity of furnishing

materials or performing any work that may be required to complete the work in accordance with the specification

with no additional cost to the owner.

3. Contractor must hold current applicable JEFFERSON PARISH licenses with the Department of Inspection and

Code Enforcement. Contractor shall obtain any and all permits required by the JEFFERSON PARISH

Department of Inspection and Code Enforcement. The contractor shall be responsible for the payment of

these permits. All permits must be obtained prior to the start of the project. Contractor must also hold any

and all applicable Federal and State licenses. Contractor shall be responsible for the payment of these permits

and shall obtain them prior to the start of the project.

DATE: 4/03/2024

BID NO.: 50-00144810

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

Page: 4

4. A LA State Contractor’s License will be required in accordance with LSA R.S. 37-2150 et. seq. and such license

number will be shown on the outside of the bid electronic envelope. Failure to comply will cause the bid to be rejected.

When submitting the bid electronically, the license number must be entered in the appropriate field in the electronic

procurement system. Failure to comply will cause the bid to be rejected.

5. It is the bidder’s responsibility to visit the job site and evaluate the job before submitting a bid.

6. Job site must be clean and free of all litter and debris daily and upon completion of the contract. Passageways must be kept

clean and free of material, equipment, and debris at all times. Flammable material must be removed from the job site daily

because storage will not be permitted on the premises. Precaution must be exercised at all times to safeguard the welfare of

JEFFERSON PARISH and the general public.

7. PUBLIC WORKS BIDS: All awards for public works in excess of $5,000.00 will be reduced to a formal contract which shall be

recorded at the contractor’s expense with the Clerk of Court and Ex-Officio Recorder of Mortgages for the Parish of Jefferson. A

price list of recordation costs may be obtained from the Clerk of Court and Ex-Officio Recorder of Mortgages for the Parish of

Jefferson. All awards in excess of $25,000.00 will require both a performance and a payment bond. Unless otherwise stated in

the bid specifications, the performance bond requirements shall be 100% of the contract price. Unless otherwise state in the bid

specifications, the payment bond requirements shall be 100% of the contract price. Both bonds shall be supplied at the signing

of the contract.

8. NON-PUBLIC WORKS BIDS: A performance bond will be required for this bid. The amount of the bond will be 100% of the

contract price unless otherwise indicated in the specifications. The performance bond shall be supplied at the signing of the

contract.

9. NON-PUBLIC WORKS BIDS: A payment bond will be required for this bid. The amount of the bond will be 100% of the

contract price unless otherwise indicated in the specifications. The payment bond shall be supplied at the signing of the

contract.

10. All bidders must comply with the requirements stated in the attached “Standard Insurance Requirements” sheet attached to this

bid solicitation. Failure to comply with this instruction will result in bid rejection.

11. A bid bond will be required with bid submission in the amount of 5% of the total bid, unless otherwise stated in the bid

specifications. All sureties must be in original format (no copies) When submitting a bid online, vendors must submit an

electronic bid bond through the respective online clearinghouse bond management system(s) as indicated in the electronic bid

solicitation on Central Auction House. No scanned paper copies of any bid bond will be accepted as part of the electronic bid

submission.

12. This is a requirements contract to be provided on an as needed basis. JEFFERSON PARISH makes no representations on

warranties with regard to minimum guaranteed quantities unless otherwise stated in the bid specifications.

13. Freight charges should be included in total cost when quoting. If not quoted FOB DELIVERED, freight must be quoted as a

separate item. Bid may be rejected if not quoted FOB DELIVERED or if freight charges are not indicated on bid form.

14. PUBLIC WORKS BIDS - Completed, Signed and Properly Notarized Affidavits Required; This applies to all solicitations for

construction, alteration or demolition of public buildings or projects, in conformity with the provisions contained in LSA-RS

38:2212.9, LSA-RS 38:2212.10, LSA-RS 38:2224, and Sec 2-923.1 of the Jefferson Parish Code of Ordinances. For bidding

purposes, all bidders must submit with bid submission COMPLETED, SIGNED and PROPERLY NOTARIZED Affidavits,

including: Non-Conviction Affidavit, Non-Collusion Affidavit, Campaign Contribution Affidavit, Debt Disclosures Affidavit and

E-Verify Affidavit. For the convenience of vendors, all affidavits have been combined into one form entitled PUBLIC WORKS

BID AFFIDAVIT. This affidavit must be submitted in its original format, and without material alteration, in order to be compliant

and for the bid to be considered responsive. A scanned copy of the completed, signed and properly notarized affidavit may be

submitted with the bid, however, the successful bidder must submit the original affidavit in its original format and without material

alteration upon contract execution. Failure to comply will result in the bid submission being rejected as non-responsive. The

Parish reserves the right to award bid to the next lowest responsive and responsible bidder in this event.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
JPP-50-00144810	Two (2) Yr. Contract Supply of Can Liners for All Jefferson Parish Dep Original: JPP-50-00144810	04/03/2024	04/18/2024 2:00:00 PM CT	JPP
JPP-50-00144810	Addendum # 1 Addendum 1: JPP-50-00144810-1	04/12/2024	04/18/2024 2:00:00 PM CT	JPP

Two (2) Yr. Contract Supply of Can Liners for All Jefferson Parish Dep

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