RFP - Home Repair Program

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Apr 18, 2024
Due:	Apr 23, 2024
Solicitation No:	923456-24-4-3
Publication URL:	To access bid details, please log in.

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ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE OF REQUEST FOR PROPOSALS

ST. TAMMANY PARISH

St. Tammany Parish Government is seeking responses for the following project:

RFP# 24-4-3 – Home Repair Program

This RFP is available online at: LaPAC – Louisiana Procurement and Contract

Network:https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1

It is the Proposer’s responsibility to check the LaPAC website frequently for any possible addenda

that may be issued. The Parish is not responsible for a proposer’s failure to download any addenda

documents required to complete an RFP.

Responses will be received by the Department of Procurement, until 2:00pm CST Tuesday, April

23, 2024. RFP responses will be opened publicly at the physical location as stated in Section 1.4

of the RFP documents and only respondents who have submitted an RFP response shall be

identified aloud. Prices shall not be read. Each response will be evaluated by designated Parish

personnel after the submission deadline and public opening has passed.

Each Proposal must be sealed. The outside of the envelope, box or package should be marked with

the Proposer’s Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.

The successful Respondent must supply St. Tammany Parish Government with all required

documentation as specified in the RFP documents. Said Respondent must also be in Good Standing

and licensed to do business in the State of Louisiana.

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520

WWW.STPGOV.ORG

Proposals will be received at the St. Tammany Parish Government Department of Procurement

Office, 21454 Koop Dr., Suite 2F, Mandeville LA., 70471 from each Respondent or his agent, or

by certified mail with return receipt requested.

Procurement Department

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520

WWW.STPGOV.ORG

REQUEST FOR PROPOSAL

ST. TAMMANY PARISH GOVERNMENT

HOME REPAIR PROGRAM

RFP Number: 24-4-3

Proposal Opening Date: Tuesday, April 23, 2024

Proposal Opening Time: 2:00 PM

March 12, 2024

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TABLE OF CONTENTS

PART I: OVERVIEW ...................................................................................................... 1

1.1 Background/Purpose ......................................................................................... 1

1.2 Definitions .......................................................................................................... 1

1.3 Schedule of Events ............................................................................................ 2

1.4 Proposal Submittal............................................................................................. 2

1.5 Proposal Response Format ............................................................................... 3

PART II: SCOPE OF WORK/SERVICES ....................................................................... 5

2.1 Scope of Work/Services..................................................................................... 5

2.2 Period of Agreement .......................................................................................... 7

2.3 Price Schedule................................................................................................... 7

2.4 Deliverables ....................................................................................................... 7

2.5 Location ............................................................................................................. 7

PART III: EVALUATION ................................................................................................. 7

PART IV: PERFORMANCE STANDARDS .................................................................... 8

4.1 Performance Requirements ............................................................................... 8

4.2 Performance Measurement/Evaluation.............................................................. 9

PART V: GENERAL PROVISIONS .............................................................................. 11

5.1 Legibility/Clarity................................................................................................ 11

5.2 Confidential Information, Trade Secrets, and Proprietary Information ............. 11

5.3 Proposal Clarifications Prior to Submittal......................................................... 13

5.3.1 Pre-proposal Conference ............................................................................ 13

5.3.2 Proposer Inquiry Periods ............................................................................. 13

5.3.3 Blackout Period ........................................................................................... 13

5.4 Errors and Omissions in Proposal ................................................................... 14

5.5 Performance Bond ........................................................................................... 14

5.6 Changes, Addenda, Withdrawals..................................................................... 14

5.7 Withdrawal of Proposal .................................................................................... 15

5.8 Material in the RFP .......................................................................................... 15

5.9 Waiver of Administrative Informalities .............................................................. 15

5.10 Proposal Rejection........................................................................................... 15

5.11 Ownership of Proposal .................................................................................... 15

5.12 Cost of Offer Preparation ................................................................................. 15

5.13 Non-negotiable Contract Terms ....................................................................... 16

5.14 Taxes ............................................................................................................... 16

5.15 Proposal Validity .............................................................................................. 16

5.16 Prime Contractor Responsibilities .................................................................... 16

5.17 Use of Subcontractors ..................................................................................... 16

5.18 Written or Oral Discussions/Presentations....................................................... 17

5.19 Acceptance of Proposal Content ..................................................................... 17

5.20 Evaluation and Selection ................................................................................. 17

5.21 Contract Negotiations ...................................................................................... 17

5.22 Contract Award and Execution ........................................................................ 18

5.23 Acknowledgment and Waiver of Protest Rights ............................................... 18

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5.24 Notice of Intent to Award.................................................................................. 18

5.25 Insurance Requirements.................................................................................. 18

5.26 Subcontractor Insurance.................................................................................. 18

5.27 Indemnification and Limitation of Liability ........................................................ 19

5.28 Fidelity Bond Requirements............................................................................. 20

5.29 Payment........................................................................................................... 20

5.29.1 Payment for Services................................................................................. 20

5.30 Termination...................................................................................................... 20

5.30.1 Termination of the Contract for Cause....................................................... 20

5.30.2 Termination of the Contract for Convenience ............................................ 21

5.30.3 Termination for Non-Appropriation of Funds.............................................. 21

5.30.4 Default of Contractor ................................................................................. 21

5.31 Assignment ...................................................................................................... 21

5.32 No Guarantee of Quantities ............................................................................. 22

5.33 Audit of Records .............................................................................................. 22

5.34 Civil Rights Compliance ................................................................................... 22

5.35 Record Retention ............................................................................................. 22

5.36 Record Ownership ........................................................................................... 22

5.37 Content of Contract/ Order of Precedence ...................................................... 23

5.38 Contract Changes ............................................................................................ 23

5.39 Substitution of Personnel ................................................................................. 23

5.40 Governing Law................................................................................................. 23

5.41 Anti-Kickback Clause ....................................................................................... 23

5.42 Clean Air Act.................................................................................................... 23

5.43 Energy Policy and Conservation Act................................................................ 24

5.44 Clean Water Act............................................................................................... 24

5.45 Anti-Lobbying and Debarment Act ................................................................... 24

Attachment “A” – Pricing Sheet

Attachment “B” – Acknowledgment and Waiver

Attachment “C” – Insurance Requirements

Attachment “D” – Affidavits

Attachment “E-1” – Sample Scoring Matrix

Attachment “E-2” – Vendor Scoring Matrix

Attachment “F” – Sample Corporate Resolution

Attachment “G” – Sample Certificate of Insurance

Attachment “H” – Federal Grant Clauses

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bid number	description	date issued	bid open date/time	help
923456-24-4-3	RFP - Home Repair Program Original: 923456-24-4-3	03/20/2024	04/23/2024 2:00:00 PM CT	923456
923456-24-4-3	Addendum 1 - Questions & Answers Addendum 1: 923456-24-4-3-1	04/18/2024	04/23/2024 2:00:00 PM CT	923456

RFP - Home Repair Program

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