*Mand Site Visit*Auditorium Curtains-DPS
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Apr 9, 2024 |
| Due: | Apr 16, 2024 |
| Solicitation No: | 3000022701 |
| Publication URL: | To access bid details, please log in. |
| bid number | description | date issued | bid open date/time | help |
| 3000022701 |
*Mand Site Visit*Auditorium Curtains-DPS
Original: 3000022701 Attachments: Attachment A - Special Terms and Conditions - Pages 1-10 Attachment B - Pictures - Pages 1-9 Attachment C - Online Bidding Instructions - Pages 1-10 |
03/20/2024 |
04/16/2024
10:00:00 AM CT |
107001 |
|
Addendum No. 1 - Extending Bid Opening Date Date Issued: 04/09/2024 Y
Addendum 1: 3000022701-1 |
04/09/2024 |
Attachment Preview
STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
04/10/2024
10:00 AM CST
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
Vendor No.:___________________
Solicitation: 3000022701
Opening Date: 04/10/2024
Vendor Name and Address: (to be completed by Vendor)
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
RFx Number: 3000022701
Version: 1
Buyer: DORIAN ALLEN
Buyer Phone: 225-342-8038
E-Mail: dorian.allen@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
DPS Procurement Services-Warehouse
290 E. Airport Drive, Dock 1
Baton Rouge, LA 70806
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=269F7EAD44031EEEB9A91BD6AEE39904
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: *Mand Site Visit*Auditorium Curtains-DPS
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
Any vendor who would like to view the opening of this bid can access the following link, at the date
VENDOR TELEPHONE NUMBER:
EMAIL ADDRESS:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Invitation to bid: 3000022701
Open Date: 04/10/2024
T-Number:
Bidder:
Page 2 of 9
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
===========================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered
in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to
receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder’s submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-10
Attachment B - Pictures - Pages 1-9
Attachment C - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
*******************************************************************************************************************
Method of Award:
It is the intent of the State to award this contract on an all-or-none basis to the overall lowest
responsive, responsible bidder meeting the specifications. The State further reserves the right to
reject individual line items from the award.
*******************************************************************************************************************
Mandatory Jobsite Visit:
Contact Coye Corkern at either 225-252-3675 or coye.corkern@la.gov
See page # 6 of Attachment A – Special Terms and Conditions for more information.
LINE
Description
1 Product Category:72101901
Traversing IFR Stage Curtains
*See Attachment B - Pictures
Unit price must include all associated costs to remove
existing curtains, furnish new curtains, and install new
curtains. Existing hardware may be used. Please refer to
pictures.
Quantity
2
Unit Unit
Price
Extended
Amount
EA __________ ________________
Invitation to bid: 3000022701
Open Date: 04/10/2024
T-Number:
Bidder:
Page 3 of 9
LINE
Description
Dimension: 13'H X 35'W
Material: IFR Velvet - Traversing
Color: Navy Blue
Specify Dimension Bidding: __________
Specify Material Bidding: ____________
Specify Bidding Traversing: Yes ___ No ___
Specify Color Bidding: _____________
Specify Delivery Days ARO Bidding: _________
2 Product Category:72101901
Traversing IFR Lobby Curtains
*See Attachment B - Pictures
Unit price must include all associated costs to remove
existing curtains, furnish new curtains, and install new
curtains. Existing hardware may be used. Please refer to
pictures.
Dimension: 16'H X 13'W
Material: Material: IFR Velvet - Traversing
Color: Cream
Specify Dimension Bidding: __________
Specify Material Bidding: ____________
Specify Bidding Traversing: Yes ___ No ___
Specify Color Bidding: _____________
Specify Delivery Days ARO Bidding: ________
3 Product Category:72101901
Stage Ceiling Curtains
*See Attachment B - Pictures
Unit price must include all associated costs to remove
existing curtains, furnish new curtains, and install new
curtains. Existing hardware may be used. Please refer to
pictures.
Dimension: 4'H X 4'W
Material: IFR Velvet - Traversing
Quantity Unit
Unit
Price
Extended
Amount
2
EA __________ ________________
20
EA __________ ________________
Invitation to bid: 3000022701
Open Date: 04/10/2024
T-Number:
Bidder:
Page 4 of 9
LINE
Description
Color: Navy Blue w/ Cream color top
Specify Dimension Bidding: __________
Specify Material Bidding: ____________
Specify Bidding Traversing: Yes ___ No ___
Specify Color Bidding: _____________
Specify Delivery Days ARO Bidding: ________
4 Product Category:72101901
Rear and Side Stage Curtains
*See Attachment B - Pictures
Unit price must include all associated costs to remove
existing curtains, furnish new curtains, and install new
curtains. Existing hardware may be used. Please refer to
pictures.
Dimension: 15'HX9'W
Material: IFR Velvet - Traversing
Color: Khaki/Cream
Specify Dimension Bidding: __________
Specify Material Bidding: ____________
Specify Bidding Traversing: Yes ___ No ___
Specify Color Bidding: _____________
Specify Delivery Days ARO Bidding: ________
Quantity Unit
Unit
Price
Extended
Amount
11
EA __________ ________________
Invitation to bid: 3000022701
Open Date: 04/10/2024
T-Number:
Bidder:
Page 5 of 9
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE
CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
13. BID FORMS
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING.
ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE ONLINE VENDOR PORTAL
BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXCEPT ITEM PAGES NOT BID.
14. STANDARDS OF QUALITY
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
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