DOTD First Aid Kits and Refill Supplies

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted:	Apr 9, 2024
Due:	Apr 15, 2024
Solicitation No:	3000022814
Publication URL:	To access bid details, please log in.

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STATE OF LOUISIANA

Department of Transportation & Develop.

FAX BID

RESPONSES MUST BE

RECEIVED BY

04/15/2024

11:59 PM CST

SUBMIT FAX RESPONSE TO:

Fax Number: SEE DIRECTIONS BELOW

Vendor No.:___________________

Solicitation: 3000022814

Opening Date: 04/15/2024

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

RFx Number: 3000022814

Version: 1

Buyer: ALICE SMITH

Buyer Phone: 225-379-1463

E-Mail: alice.smith@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

DOTD Eng&OpTraff Eng&Svc/Sec45

Trf Op Centrl WH

7686 Tom Dr

Baton Rouge, LA 70806

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

Name of Solicitation: DOTD First Aid Kits and Refill Supplies

RFx text:

This is a request for EMAILED BIDS. Bids should be emailed to alice.smith@la.gov. We are not

accepting Fax bids at this time due to a technical issue.

Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.

Attached is a copy of DOTD Specification 046-001, rev 11/30/2022.

NOTE: Refer to standard terms and conditions herein for additional instructions.

SPECIAL INSTRUCTIONS:

Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond

two digits will be rounded off to the nearest second digit.

Should bid in correct unit of measure shown to be considered for award. Quote submitted in any other

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

TITLE

DATE

Signature of Authorized Bidder

Name of Bidder

(Typed or printed)

Fax bid: 3000022814

Date: 04/15/2024

T-Number:

Bidder:

Page 2 of 7

unit of measure may not be considered.

NOTE: All bidders should furnish descriptive literature with bid.

Bidder may be required to furnish literature prior to award.

All bidders should indicate the manufacturer and model number for each line number. If manufacturer

and model number is not shown, bid may not be considered for award.

Products are subject to laboratory testing before final acceptance.

Low bidder may be required to submit a sample of product bid. If requested, sample must be

furnished at vendor's expense and should be received within ten (10) to twenty (20) days from date of

request not to exceed thirty (30) days. Package should be clearly labeled with company name, brand

name and number and Solicitation number.

Final art work shall be approved by DOTD prior to production.

DELIVERY INSTRUCTIONS:

Deliveries accepted Monday through Thursday, 7:00 AM - 3:30 PM except for holidays, weekends, or

times of disaster. Please call (225) 935-0231 or (225) 935-0179 at least twenty-four (24) hours prior to

delivery.

PAYMENT:

In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and

resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer

(EFT) payments.

EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only

requirement is that you have an active checking or savings account at a financial institution that can

accept Automated Clearing House (ACH) credit files and remittance information electronically.

Additional information is available at http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf.

VENDOR REGISTRATION:

Vendor registration should be completed in LaPAC prior to bid submission. This only applies to those

vendors that have not registered in LaPAC.

Vendor registration must be completed prior to award.

LINE

Description

1 Product ID: 10103 Product Category:42172000

KIT,FIRST AID,24 UNITS,DOTD LOGO

FOR USE IN ALL REQUIRED DOTD LOCATIONS,

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022.

BRAND: ______________________________

MODEL: ______________________________

Quantity

215

Unit Unit

Price

Extended

Amount

EA __________ ________________

Fax bid: 3000022814

Date: 04/15/2024

T-Number:

Bidder:

LINE

Description

2 Product ID: 10053 Product Category:42171900

PAD,TRAUMA,STERILE,5 IN X 9 IN

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022

BRAND: ______________________________

MODEL: ______________________________

3 Product ID: 10096 Product Category:42172200

CREAM,BURN TREATMENT,FOIL PACK

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022

BRAND: ______________________________

MODEL: ______________________________

4 Product ID: 10100 Product Category:42172200

WIPE,IODINE

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022

BRAND: ______________________________

MODEL: ______________________________

5 Product ID: 50510 Product Category:42172000

WIPE,STING RELIEF

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022

BRAND: ______________________________

MODEL: ______________________________

6 Product ID: 51531 Product Category:42172200

GAUZE,CONFORMING ROLL,2 IN X 4 YDS

FIRST AID SUPPLY, DOTD 046-001, REVISED

11/30/2022

BRAND: ______________________________

MODEL: ______________________________

Page 3 of 7

Quantity

100

Unit Unit

Price

Extended

Amount

EA __________ ________________

PAC __________ ________________

100

PAC __________ ________________

110

PAC __________ ________________

100

BOX __________ ________________

Fax bid: 3000022814

Date: 04/15/2024

T-Number:

Bidder:

Page 4 of 7

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

12. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE FAXED TO THE NUMBER INDICATED, RECEIVED AT THE ADDRESS SPECIFIED, OR SUBMITTED VIA THE ONLINE

VENDOR PORTAL, AS SPECIFIED IN THE SOLICITATION, WHICHEVER IS APPLICABLE, PRIOR TO TIME AND DATE INDICATED IN

ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED THE BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE THE BID

OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.

13. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE

OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR

RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE

SOLICITATION.

Fax bid: 3000022814

Date: 04/15/2024

T-Number:

Bidder:

Page 5 of 7

14. DESCRIPTIVE INFORMATION

BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS

ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE

QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT

DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S

PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT

FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD

STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESFUL

BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.

15. RECEIPT OF FAX BIDS

NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN DURING THE EVALUATION

PROCESS. BIDS MAY BE EXAMINED IN IN ACCORDANCE WITH LA R.S. 44.1. INFORMATION PERTAINING TO COMPLETED FILES MAY

BE SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL WORKING HOURS.

16. PRICES

UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE, INCLUDING

TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF

30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE

REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN

THE SOLICITATION.

17. DELIVERIES

BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.

18. TAXES

VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT

FROM ALL STATE AND LOCAL SALES AND USE TAXES.

19. NEW PRODUCTS

UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER

PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED

OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE

MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.

20. CONTRACT RENEWALS

UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2

ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM

CANNOT EXCEED 36 MONTHS.

21. CONTRACT CANCELLATION

THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:

(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL

MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH

CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY

CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE

PROCUREMENT CODE (LA R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR

DEBARMENT UNDER LA R.S. 39:1672.

THE STATE OF LOUISIANA MAY TERMINATE THE CONTRACT FOR CONVENIENCE AT ANY TIME (1) BY GIVING THIRTY (30) DAYS

WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION: OR (2) BY NEGOTIATING WITH THE CONTRACTOR AN EFFECTIVE

DATE. THE STATE SHALL PAY CONTRACTOR FOR, IF APPLICABLE: (A) DELIVERABLES IN PROGRESS; (B) THE PERCENTAGE THAT

HAS BEEN COMPLETED SATISFACTORILY; AND, (C) FOR TRANSACTION-BASED SERVICES UP TO THE DATE OF TERMINATION, TO

THE EXTENT WORK HAS BEEN PERFORMED SATISFACTORILY.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

bid number	description	date issued	bid open date/time	help
3000022814	DOTD First Aid Kits and Refill Supplies Original: 3000022814 Attachments: DOTD Specifications PREFERENCE LOUISIANA PREFERENCE U.S.	04/09/2024	04/15/2024 11:59:00 PM CT	273014-

DOTD First Aid Kits and Refill Supplies

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See also