Proffessional Landscape Architectural Services

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Apr 24, 2024
Due:	May 10, 2024
Solicitation No:	JPP-SOQ24-008
Publication URL:	To access bid details, please log in.

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SOQ No. 24–008

Professional Landscape Architectural Services

Submission Deadline: May 10, 2023 at 3:30 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the public notice and Jefferson Parish Code of Ordinances Section 2-926 et

seq. All submisisons must be received on the Purchasing Department’s

e-Procurement site, www.jeffparishbids.net, by the SOQ submission deadline

date and time. Late submissions will not be accepted.

Jefferson Parish Purchasing Department

General Government Building

200 Derbigny Street, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Doris Abraham

Purchasing Specialist II Email: dabraham@jeffparish.net

Purchasing Specialist II Phone: (504) 364-2690

PUBLIC NOTICE

SOQ # 24-008

Professional Landscape Architectural Services

The Parish of Jefferson, authorized by Resolution No. 143941 is hereby

soliciting the submittal of a Statement of Qualifications (Technical Evaluation

Committee (TEC) Questionnaire) from persons or firms interested and qualified

to provide professional landscape architectural services on an as-needed basis

for projects located throughout the Parish.

Deadline for Submissions: 3:30 p.m. May 10, 2024

General

Specific Scope of Services includes providing design, preparation of plans,

specifications, bidding and construction administration and related supplemental

services on an as-needed basis for landscape type projects located throughout

the Parish for a two year period.

The firms submitting a Statement of Qualifications (TEC Questionnaire) must

identify all sub-consultant firms which they expect to use to provide professional

services, and submit a Statement of Qualifications (TEC Questionnaire) for each

sub-consultant firm. (Refer to Jefferson Parish Code Ordinance, Section 2-928).

All services shall be provided on an “as-needed” basis, and there shall be no

guarantee as to the amount of work the firm or firms will be given during the term

of the contract.

The Council, at its discretion, may choose one or more qualified firms to provide

the services.

Compensation

Compensation for the required services will be made on an hourly rate basis or a

fixed fee basis, or a combination of both, depending on scope and complexity of

the work. The Parish reserves the right to determine the method of payment

(hourly or fixed) for each individual assignment.

For hourly rate work, the firm shall be compensated by the appropriate Jefferson

Parish Department on the basis of their certified and itemized salary costs plus a

fee to cover overhead costs and profit in accordance with guidelines established

in Attachment “A” to the Standard Professional Services Agreement for Jefferson

Parish. A copy of Attachment “A” may be obtained by calling the Jefferson

Parish Department of Capital Projects at (504) 736-6833.

For fixed fee work, the fee shall be negotiated with the firm by the appropriate

Jefferson Parish Department and shall be mutually agreeable to both parties.

All costs associated with this project shall be subject to Jefferson Parish review

and approval.

The maximum yearly cap established by Jefferson Parish based on anticipated

needs for these services shall be $500,000.00, and the established cap shall not

be increased without Council approval.

Minimum Requirements for Selection

1. The persons or firms under consideration shall have at least one (1)

principal who is a licensed, registered landscape architect, architect, or

a professional engineer in the State of Louisiana. A subcontractor may

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not be used to meet this requirement. (Section C. of TEC Professional

Services Questionnaire);

2. The persons or firms under consideration shall have a professional in

charge of the Project who is a licensed landscape architect in the State

of Louisiana with a minimum of five (5) years’ experience. A

subcontractor may not be used to meet this requirement. (Section K.

“PROFESSIONAL IN CHARGE OF PROJECT:” of TEC Professional

Services Questionnaire);

3. The persons or firms under consideration shall have one (1) employee

who is a licensed landscape architect in the State of Louisiana in the

applicable discipline involved. A subcontractor may meet this

requirement only if the advertised Project involves more than one

discipline (Section D. of TEC Professional Services Questionnaire).

Evaluation Criteria

The following criteria will be used to evaluate each firm submitting a Statement of

Qualifications:

(1) Professional training and experience in relation to the type of work required

for the landscape architectural services. (Maximum points awarded shall be

35).

(2) Size of firm considering the number of professional and support personnel

required to perform the type of landscape architectural tasks, including

project evaluation, project design, drafting of technical plans, development

of technical specifications and construction administration. (Maximum

points awarded shall be 20).

(3) Capacity for timely completion of newly assigned work, considering the

factors of type of landscape architectural tasks, current unfinished workload,

and person or firm’s available professional and support personnel.

(Maximum points awarded shall be 20).

(4) Past Performance by person or firm on projects of or similar comparable

size, scope, and scale. Assertions of fault by a person or firm, which shall

include time delays, cost over-runs, and or design inadequacies in prior

work completed for the Parish shall be evidenced by substantiating

documentation provided by the Director of Public Works for the requesting

department or the Director of Engineering and received by the Chairman of

the Evaluation Committee a minimum of two (2) weeks prior to the

scheduled date of the Technical Evaluation Committee meeting. (Maximum

points awarded shall be 10).

(5) Location of the principal office. Preference shall be given to persons or

firms with a principal business office as follows: (1) Jefferson Parish,

including municipalities located within Jefferson Parish (15 points); (2)

Neighboring Parishes of the Greater New Orleans Metropolitan Region,

which includes Orleans, Plaquemines, St. Bernard, St. Charles and St.

Tammany Parishes (12 Points); (3) Parishes other than the foregoing (10

Points); (4) Outside the State of Louisiana (6 Points). (Maximum points

awarded shall be 15).

(6) Adversarial legal proceedings between the Parish and the person or firm

performing professional services, in which the Parish prevailed or any

ongoing adversarial legal procedures between the Parish and the person or

firm performing professional services, excluding those instances or cases

where the person or firm was added as an indispensable party, or where the

person or firm participated in or assisted the public entity in prosecution of

its claim. In the event that the person or firm fails to provide accurate and

detailed information regarding legal proceedings with the Parish, including

the absence of legal proceedings, the person or firm shall be deemed

unresponsive with regard to this category, and zero (0) points shall be

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awarded. (Maximum points awarded shall be 15 for the lack of any such

adversarial proceedings as defined).

(7) Prior successful completion of projects of the type and nature of the

landscape architectural services, as defined, for which firm has provided

verifiable references. (Maximum points awarded shall be 15).

Only those persons or firms receiving an overall cumulative score of at least

seventy percent (70%) or greater, with their highest and lowest score not

counted, of the total possible points for all categories to be assigned by the

participating Technical Evaluation Committee members shall be deemed

qualified to perform landscape architectural tasks.

The person or firm submitting a Statement of Qualification (TEC Questionnaire)

must identify all subcontractors who will assist in providing professional services

for the project, in the professional services questionnaire. Each subcontractor

shall be required to submit a TEC Questionnaire and all documents and

information included in the questionnaire. (Refer to Jefferson Parish Code

Ordinance, Section 2-928)

All persons or firms (including subcontractors) must submit a Statement of

Qualifications (TEC Questionnaire) by the deadline. The latest professional

services questionnaire may be obtained by contacting the Purchasing

Department at (504) 364-2678 or via the Jefferson Parish website at

www.jeffparish.net. This questionnaire can be accessed by hovering over

“Business and Development” on the website and clicking on the Professional

Services Questionnaires option under “Doing Business in Jefferson Parish”.

Submissions will only be accepted electronically via Jefferson Parish’s e-

Procurement site, Central Bidding at www.centralauctionhouse.com or

www.jeffparishbids.net. Registration is required and free for Jefferson Parish

vendors

accessing

the

following

link:

www.centralauctionhouse.com/registration.php.

No submittals will be accepted after the deadline.

Affidavits are not required to be submitted with the Statement of Qualifications,

but shall be submitted prior to contract approval.

Disputes/protests relating to the decisions by the evaluation committee or by the

Jefferson Parish Council shall be brought before the 24th Judicial Court.

ADV: The New Orleans Advocate: April 24 and May 1, 2024

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Technical Evaluation Committee (TEC) Questionnaire

Instructions

• The Technical Evaluation Committee (TEC) Questionnaire

shall be used for professional services related to architecture,

engineering, or survey projects.

• The TEC Questionnaire should be completely filled

out. Complete and attach ALL sections. Insert “N/A”

or “None” if a section does not apply or if there is no

information to provide.

• Questionnaire must be signed by an authorized representative

of the Firm. Failure to sign the questionnaire shall result in

disqualification of proposer pursuant to J.P. Code of Ordinances

Sec. 2-928.

• All subcontractors must be listed in the appropriate section of

the Questionnaire. Each subcontractor must provide a

complete copy of the TEC Questionnaire,

applicable licenses, and any other information

required by the advertisement. Failure to provide the

subcontractors' complete questionnaire(s), applicable

licenses, and any other information required by the

advertisement shall result in disqualification of proposer

pursuant to J.P. Code of Ordinances Sec. 2-928.

• If additional pages are needed, attach them to the

questionnaire and include all applicable information that is

required by the questionnaire.

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bid number	description	date issued	bid open date/time	help
JPP-SOQ24-008	Proffessional Landscape Architectural Services Original: JPP-SOQ24-008	04/24/2024	05/10/2024 3:30:00 PM CT	JPP

Proffessional Landscape Architectural Services

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