21 Foster Street Housing Rehabilitation

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Feb 22, 2024
Due:	Feb 29, 2024
Solicitation No:	24-47
Publication URL:	To access bid details, please log in.

Department: Purchasing
RFP Number: 24-47
Start Date: 02/08/2024 10:00 AM
Close Date: 02/29/2024 10:00 AM

21 Foster Street Housing Rehabilitation as outlined in the project documents.

Pre-Bid Meeting: February 15, 2024, at 10:00AM, 21 Foster Street, Newton, MA (MANDATORY)

24-47 - 21 Foster St Housing Rehab Bid

Project Photos

Attachment A Specs By Location Trade

24-47-Deleading & Rehab-Bidders List

Attachment Preview

CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR NEWTON COMMUNITY

DEVELOPMENT AUTHORITY

PROJECT MANUAL:

Second Step, Inc.

21 Foster St.

Newton, Massachusetts

Housing Rehabilitation

INVITATION FOR BID #24-47

MANDATORY Pre-Bid Meeting: February 15, 2024 at 10:00 a.m.

Bid Opening Date: February 29, 2024 at 10:00 a.m.

February 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-47

The City of Newton (City) invites sealed bids from Qualified Contractors for the benefit of Second Step, Inc., a Massachusetts

nonprofit corporation which provides social services (Applicant), with respect to Applicant’s property located at 21 Foster Street,

Newton MA (Property). It is understood that, while the City is responsible for the procurement, the contract awarded will be

between the Applicant and the Contractor, and that upon execution of the contract between the Applicant and the Contractor, the

neither the Newton Community Development Authority (Authority) nor the City shall have any liability to either of them, for any

reason whatsoever.

The contract is for the following purposes:

Renovations to the Property as set forth in the Specs by Location/Trade and Cabinet Rendering

attached as Attachment A (Project)

MANDATORY Pre-Bid Meeting: 10:00 a.m., Thursday, February 15, 2024, located at: 21 Foster Street, Newton.

This MANDATORY walk through of the work site may be held at such later date and time as the City shall specify in an

email notice to all Bidders of record.

Bids will be received until: 10:00 a.m. , Thursday, February 29, 2024 at the Purchasing Department, Room 108, Newton City

Hall, 1000 Commonwealth Ave., Newton, MA 02459. Immediately following the deadline for bids all bids received within the

time specified will be publicly opened and read aloud.

Contract Documents will be available on line at www.newtonma.gov/bids. or for pickup at Newton City Hall, Room 201,

Purchasing Department, 1000 Commonwealth Avenue, Newton Centre, MA 02459 after 10:00 a.m., February 8, 2024.

There will be no charge for contract documents. Bid surety is not required with this bid.

Award will be made to the lowest, responsible, and responsive Qualified Contractor for services based on the Grand Total from

Bid Form #24-47. Any bidder not providing prices for all line items may be deemed unresponsive and therefore rejected.

Provision of services is required to start upon the execution of this contract. The dollar value of the contract may not be

increased by an amount more than twenty five percent (25%) of the contract total. “Qualified Contractor” requirements are set

forth at Section 7.5 below.

The term of the awarded contract shall extend from the time of execution for approximately sixty (60) days or until the

Project is finished.

All bids shall be governed by the terms and conditions set forth in this IFB. Any supplies subject to the bid shall be delivered

F.O.B. Destination at the Property.

All bids shall be submitted as one (1) ORIGINAL and two (2) COPIES.

All City bids are available on the City’s web site at www.newtonma.gov/bids. It is the sole responsibility of the contractors

downloading these bids to ensure they have received any and all addenda prior to the bid opening. Addenda will be available

online within the original bid document as well as a separate file. If you download bids from the internet site and would like to

make it known that your company has done so, you may fax the Purchasing Department (617) 796-1227 or email to

purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City will reject any and all bids as permitted by law or if it is in the best interests of the City or the Applicant. In addition, the

City reserves the right to waive any informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the

public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

February 8, 2024

Project Manual #24-47 21 Foster Street Newton, MA Housing Rehabilitation

Page 2 of 33

CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Contract Documents and the bid is made in accordance therewith.

2. The Bidder has attended the mandatory pre-bid meeting and walk through at the work site and is familiar with the

local conditions for which the services are being procured.

1.2 Failure to so examine the Contract Documents and thoroughly assess the work site will not relieve any Bidder from any

obligation under a bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon

examination of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received February 23, 2024 at 12:00 noon.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract

Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) outside of the Purchasing Department,

once an IFB has been released, may be disqualified from the procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-47.

ARTICLE 3 – PRIVATE CONTRACT

The IFB is administered by the City of Newton and its Community Development Authority. However, the resulting contract

will be between the Applicant and the contractor selected as the lowest responsive and responsible bidder. Even though funds

are provided through the Authority, as the parties to the contract will be private persons, the contract shall not be deemed to be

a public contract.

ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS

4.1 Bids shall be submitted on the "Bid Form #24-47," attached.

4.2 All entries on the Bid Form shall be made by typewriter or in ink.

Project Manual #24-47 21 Foster Street Newton, MA Housing Rehabilitation

Page 3 of 33

4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy

between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

4.4 The Bid shall be enclosed in a sealed envelope with the following plainly marked on the outside:

* GENERAL BID FOR:

#24-47

* NAME OF PROJECT:

21 Foster Street, Newton, MA – Housing Rehabilitation

* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER

* BIDDER QUALIFICATIONS CERTIFICATE

* NEW CONTRACTOR APPLICATION (if applicable)

4.5 Date and time for receipt of bids is set forth in the IFB.

4.6 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder.

4.7 Bids shall be submitted with one (1) original and two (2) copies.

ARTICLE 5 - ALTERNATES

5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.

5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing

"No Change", or "N/C" or "0" in the space provided for that alternate.

5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work

performed by the Contractor.

5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.

ARTICLE 6 - WITHDRAWAL OF BIDS

6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or telegraphic request. Telegraphic

withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and

time set for receipt of bids.

6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of

the bids.

ARTICLE 7 - CONTRACT AWARD

7.1 One (1) contract will be awarded to the Qualified Contractor providing the lowest Grand Total on Bid Form 24-47 for the

housing rehab work. Bidders’ Grand Totals must include all costs of the rehab work. The City will, on behalf of the

Applicant, select the responsive and responsible Bidder submitting the lowest Grand Total within sixty (60) days (Saturdays,

Sundays, and legal holidays excluded) after the opening of bids.

7.2 The City reserves the right to waive any informalities in or to reject any or all Bids if it be in the public interest to do so.

While it is the intent of the City that this procurement follow as closely as possible the requirements of M.G.L. c.30B, it is

not required to do so and it may therefore waive any requirements of that statute or this IFB as it deems necessary or

appropriate.

Project Manual #24-47 21 Foster Street Newton, MA Housing Rehabilitation

Page 4 of 33

7.3 The City reserves the right to reject any bidder who has failed to pay any local taxes, fees, assessments, betterments, or any

other municipal charge, unless the bidder has a pending abatement application or has entered into a payment agreement with

the collector-treasurer.

7.4 As used herein, the term "lowest responsible and responsive Bidder" shall mean the Bidder (1) whose bid is the lowest of

those bidders possessing the skill, ability and integrity necessary for the faithful performance of the work; (2) who has met all

the requirements of the invitation for bids; and (3) who shall certify that he is able to furnish labor that can work in harmony

with all other elements of labor employed or to be employed in the work.

7.5 As used herein, “Qualified Contractor” means a contractor which has been pre-qualified by the City’s Rehab & Construction

Coordinator. If a contractor wishes to submit a bid but is not pre-qualified, it can apply for qualification on or prior to the

bid submission date. The Contractor Application for qualification and related materials are attached hereto as Exhibit C.

7.6 Subsequent to identifying the lowest responsive and responsible bidder, and within five (5) days, Saturday, Sundays and

legal holidays excluded, after the prescribed forms are presented for signature, the successful Bidder and the Applicant shall

execute and deliver to the City a contract in such number of counterparts as the City may require.

7.7 In the event that the City receives low bids in identical amount from two or more responsive and responsible Bidders, the

City shall select the successful Bidder by a blind selection process such as flipping a coin or drawing names from a hat. The

low Bidders who are under consideration will be invited to attend and observe the selection process.

ARTICLE 8 - TAXES

8.1 Bidder shall include in this bid any tax imposed upon the sale or rental of tangible personal property in this

Commonwealth, such as any and all building materials, supplies, services and equipment required to complete the work.

8.2 As the Applicant is a private person, there is no exemption from payment of the Massachusetts Sales Tax.

ARTICLE 9 – FEDERAL HOUSING ASSISTANCE REQUIREMENTS

Funds for the construction services procured hereby are provided through the federal programs designed to provide

assistance to low and moderate income homeowners. Based on the amount of the contract, the Contractor will have to

comply with one or more of the requirements of 24 CFR 135 of Section 3 of the Housing and Urban Development Act of

1968, 12 U.S.C. §17010.

END OF SECTION

Project Manual #24-47 21 Foster Street Newton, MA Housing Rehabilitation

Page 5 of 33

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

21 Foster Street Housing Rehabilitation

Attachment Preview

See also