Supply & Deliver Asphalt Recycler

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Feb 8, 2024
Due:	Feb 22, 2024
Solicitation No:	24-46
Publication URL:	To access bid details, please log in.

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR PUBLIC WORKS DEPARTMENT

PROJECT MANUAL:

SUPPLY AND DELIVER ASPHALT RECYCLER

INVITATION FOR BID #24-46

Bid Opening Date: February 22, 2024, at 11:00 a.m.

FEBRUARY 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID NO. #24-46

The City of Newton (City) invites sealed bids in accordance with M.G.L. c.30B from Contractors for:

SUPPLY AND DELIVER ASPHALT RECYCLER

Bids will be received until:

11:00 a.m., Thursday, February 22, 2024

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,

all bids received within the time specified will be publicly opened and read aloud.

The City is seeking bids for one (1) Asphalt Recycler meeting all the requirements set forth in the Specification Sheets at pp. 20-22

below (“Specifications”).

Documents relating to this Invitation For Bids will be available on line at www.newtonma.gov/bids or for pickup at Newton City

Hall, Room 108, Purchasing Department, 1000 Commonwealth Avenue, Newton Centre, MA 02459 after 10:00 a.m.,

February 8, 2024.

There will be no charge for contract documents.

This Invitation For Bids (IFB) is made in accordance with M.G.L. c. 30B, §5.

Bid surety is not required with this bid.

This will be a one-time purchase. The winning contractor will receive a Purchase Order for the equipment.

It is Bidder’s responsibility to ensure its bid is submitted by the deadline for acceptance. Any bid received after the time for

receipt established in this IFB will be returned unopened. All bids are subject to the provisions of M.G.L. Chapter 30B.

"Equal” - An item equal to that named or described in the specifications of the contract may be furnished by the Vendor and the

naming of any commercial name, trademark or other identification shall not be construed to exclude any item or manufacturer not

mentioned by name or as limiting competition but shall establish a standard of equality only. An item shall be considered equal to

the item so named or described if (1) it is at least equal in quality, durability, appearance, strength and design; (2) it will perform at

least equally the function imposed by the general design for the work being contracted for or the material being purchased; and (3)

it conforms substantially, even with deviations, to the detailed requirements for the item in the specifications. The name and

identification of all materials other than the one specifically named shall be submitted to the City in writing for approval, at time of

bid, use or fabrication of such items. Subject to the provisions of M.G.L., Ch. 30, Sec. 39J, approval shall be at the sole discretion

of the City, shall be in writing to be effective, and the decision of the City shall be final. The City may require tests of all materials

so submitted to establish quality standards at the Vendor's expense. All directions, specifications and recommendations by

manufacturers for installation, handling, storing, adjustment and operation of their equipment shall be complied with;

responsibility for proper performance shall continue to rest with the Vendor.

All bids shall be submitted as one (1) ORIGINAL and one (1) COPY.

All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids, Invitations for Bid. It is the sole

responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.

Addenda’s will be available online as a separate file. If you download bids from the internet site and would like to make it

known that your company has done so, you may fax the Purchasing Department (617) 796-1227 or email

purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City will reject any and all bids in accordance with all applicable General Laws. In addition, the City reserves the right to

waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

Project Manual #24-46 – Supply and Deliver Asphalt Recycler

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In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

February 8, 2024

Project Manual #24-46 – Supply and Deliver Asphalt Recycler

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that the Bidder has read

and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the Contract, General

Requirements and Specifications (collectively, referred to as the “Contract Documents”) and the bid is made in accordance

therewith.

1.2 Failure to so examine the Contract Documents will not relieve any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination

of the Contract Documents.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, February 16, 2024 12:00 noon. In the event that the bid opening date is changed, the

deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract

Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) or a Request for Proposal

(RFP), outside of the Purchasing Department, once an IFB or RFP has been released, may be disqualified from the

procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-46.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are

applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

Project Manual #24-46 – Supply and Deliver Asphalt Recycler

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ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS

4.1 Bids shall be submitted on the "Bid Form #24-46,” attached.

4.2 All entries on the Bid Form shall be made by typewriter or in ink.

4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy

between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

4.4 The Bid shall be enclosed in a sealed envelope with the following plainly marked on the outside:

* GENERAL BID FOR: #24-46

* NAME OF PROJECT: Supply and Deliver Asphalt Recycler

* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER

4.5 Date and time for receipt of bids is set forth in the IFB.

4.6 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder. In the event that Newton

City Hall is closed on the date or at the time that bids are due, the date and time for receipt of bids shall be on the next

business day following that the Newton City Hall and the Purchasing Department are open.

4.7 Bids shall be submitted with one (1) original and one (1) copy.

4.8 Massachusetts law requires all employees who work on Massachusetts public works construction sites must have no

Less than 10 hours of OSHA-approved safety and health training. See M.G.L. c.30, §39M( c), M.G.L. c.30, §39S(a)(1),

M.G.L. c.149, §44E(2) & M.G.L. c.149, §44F(2).

1. This requirement will apply to any general bid or sub bid submitted.

2. This law directs the Massachusetts Attorney General to restrain the award of construction contracts to any contractor

who is in violation to this requirement and to restrain the performance of these contracts by non-complying contractors.

3. The contractor and all subcontractors on this project must certify on the Bid Form compliance with the applicable

requirement. Non-compliance with this law will disqualify the bidder.

ARTICLE 5 - ALTERNATES

5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.

5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing

"No Change", or "N/C" or "0" in the space provided for that alternate.

5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work performed

by the Contractor.

5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.

ARTICLE 6 - WITHDRAWAL OF BIDS

6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or electronic request. Electronic

withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and

time set for receipt of bids.

6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of the

bids.

Project Manual #24-46 – Supply and Deliver Asphalt Recycler

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Supply & Deliver Asphalt Recycler

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