Supply, Deliver & Install Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Posted:	Feb 8, 2024
Due:	Feb 22, 2024
Solicitation No:	24-42
Publication URL:	To access bid details, please log in.

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR THE NEWTON PUBLIC SCHOOLS

PROJECT MANUAL:

SUPPLY, DELIVER & INSTALL NEW UNINTERRUPTIBLE POWER

SUPPLY (UPS) EQUIPMENT TO NEWTON PUBLIC SCHOOLS

INVITATION FOR BID #24-42

Bid Opening Date: February 22, 2024, at 10:00 a.m.

JANUARY 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

PROJECT MANUAL TABLE OF CONTENTS

SUPPLY, DELIVER & INSTALL NEW UPS

EQUIPMENT TO NEWTON PUBLIC SCHOOLS

INVITATION FOR BID #24-42

Cover Page

Table of Contents

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

- Invitation for Bid

- Instructions to Bidders

- Bid Form

- Bidder's Qualification Forms

▪ Bidders Qualifications and References Form

▪ Certificate of Non-Collusion

▪ Certificate of Tax Compliance

▪ Certificate of Foreign Corporation

▪ Debarment Letter

▪ IRS W-9 Form

▪ Business Category Information Form

- Contract Forms

▪ City - Contractor Contract

▪ Certificate of Authority - Corporate

▪ Payment Bond

▪ Performance Bond

- General Conditions of the Contract

- Special Conditions/Commonwealth of Massachusetts

- Wage Rate Requirements

▪ Department of Labor Minimum Wage Rates

▪ Notice to Awarding Authorities

▪ Notice and Statement of Compliance

▪ Weekly Payroll Report Form

Part 2 - General Requirements and Project Specifications

- Special Conditions for Building Maintenance

- Work Specifications

▪ Bid Item Sheet

▪ Appendix A: City Building Locations

▪ Sample Work Order

Page #

3-4

5-7

8-9

10-11

19-22

26-30

31-36

38-80

84-87

88-89

90-91

92-93

END OF SECTION

Project Manual #24-42 – Supply, Deliver & Install New Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

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CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-42

The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors to

SUPPLY, DELIVER & INSTALL NEW UNINTERRUPTIBLE POWER SUPPLY (UPS)

EQUIPMENT TO NEWTON PUBLIC SCHOOLS

Bids will be received until:

10:00 a.m., Thursday, February 22, 2024

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the dealine for bids. Following the deadline for bids,

all bids received within the time specified will be publicly opened and read aloud.

Contract Documents will be available for pickup at, www.newtonma.gov/bids, under the Invitation for Bid link or at the

Purchasing Department after 10:00 a.m., January 25, 2024. There will be no charge for contract documents.

The work under the contract shall include supplying, delivering and installing UPS equipment to various buildings within

Newton Public Schools (NPS). The contract price shall include all materials, delivery, labor charges for installation,

equipment, overhead, profit, travel costs and any other charges.

The term of this contract shall extend from July 1, 2024, to September 30, 2025 with no changes in the contract price or terms

and conditions. The installation will be split between FY25 and FY26 as funding is available. Funding is contingent on the NPS

budget and E-Rate Category 2 funding discount. It is further understood that in the event the term of this contract extends beyond

June 30 in any calendar year, the City reserves the right to terminate the contract if funding for its continuance is not appropriated

in the succeeding fiscal year commencing July 1.

All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid,

including all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a

certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company. Bidders are reminded that the

bid deposit covers the City for damages when a bidder withdraws its bid after the bid submisssion date. Be advised that to the

extent permitted by the law the City will retain all bid deposits for withdrawn bids.

The costs of any bond and any insurance required in this Invitation For Bid are the responsibility of the bidder; such costs

will not be reimbursed by City and should be included in your bid.

All bids shall be submitted as one (1) ORIGINAL and one (1) COPY.

All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates

determined by the Massachusetts Department of Labor Standards pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule

of wage rates applicable to this contract is included in the bidding documents. In addtion, the prevailing wage schedule will be

updated annually for all public construction projects lasting longer than one (1) year or at each renewal, as applicable. You will be

required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the

basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current

coverage of the type and amounts set forth in the Project Manual. In the event the winning bid is less than $150,000, the

successful bidder will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract total; in

the event that the wining is bid is over $150,000, the successful bidder will be required to furnish a Performance and Labor and

Materials Payment Bond, each in the amount of 100% of the contract total.

All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids Invitation for Bid. It is the sole

responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.

Addenda’s will be available online within the original bid document as well as a separate file. If you download bids from the

internet site and would like to make it known that your company has done so, you may fax the Purchasing Dept. (617) 796-1227 or

e-mail purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City may reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the

right to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it is in the public interest to

do so. In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations

will be provided to persons requiring assistance.

Project Manual #24-42 – Supply, Deliver & Install New Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

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If you need a reasonable accommodation, please contact the city of Newton’s ADA Coordinator, Jini Fairley, at least two business

days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For Telecommunications Relay Service, please dial

711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

January 25, 2024

Project Manual #24-42 – Supply, Deliver & Install New Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”)

and the bid is made in accordance therewith.

2. The Bidder has been notified of the work locations as set forth in Appendix A City Building Locations at pp. 92-93

below and is familiar with the local conditions under which the work has to be performed.

1.2 Failure to so examine the Contract Documents or become familiar with work locations or local conditions will not relieve

any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon

examination of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, February 16, 2024 at 12:00 noon. In the event that the bid opening date is changed, the

deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids (IFB) where

Contract Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding and IFB outside of the Purchasing Department, once

an IFB or RFP has been released, may be disqualified from the procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-42.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation

are applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

Project Manual #24-42 – Supply, Deliver & Install New Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Supply, Deliver & Install Uninterruptible Power Supply (UPS) Equipment to Newton Public Schools

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