Supply & Deliver Type K Copper Tubing

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
Category:
  • 47 - Pipe, Tubing, Hose, Fittings
  • 56 - Construction and Building Materials
Posted: Nov 30, 2023
Due: Dec 14, 2023
Solicitation No: 24-35
Publication URL: To access bid details, please log in.
Supply & Deliver Type K Copper Tubing
  • Department: Purchasing
  • RFP Number: 24-35
  • Start Date: 11/30/2023 10:00 AM
  • Close Date: 12/14/2023 10:30 AM

Supply & Deliver 1", 1 1/2" & 2" Type K Copper Tubing as outlined in the project documents.

24-35-Type K Copper Tubing-Bid

24-35-Copper Tubing-Bidders List

Attachment Preview

CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR PUBLIC WORKS UTILITIES DIVISION
PROJECT MANUAL:
SUPPLY & DELIVER TYPE K COPPER TUBING
1”, 1 1/2”, & 2”
INVITATION FOR BID #24-35
Bid Opening Date: December 14, 2023, at 10:30 a.m.
NOVEMBER 2023
Ruthanne Fuller, Mayor
CITY OF NEWTON
PURCHASING DEPARTMENT
INVITATION FOR BID #24-35
The City of Newton (City) invites sealed bids in accordance with M.G.L. c.30B from bidders to
SUPPLY & DELIVER
TYPE K COPPER TUBING – 1”, 1 1/2”, & 2” (Delivered)
Bids will be received until:
10:30 a.m., Thursday, December 14, 2023
at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Bids will not be
accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,
all bids received within the time specified will be publicly opened and read aloud.
Work under this contract requires the bidder to supply and deliver Type K Copper Tubing - 1”, 1 1/2”, & 2”. The DELIVERY
SCHEDULE will be on an as needed basis for a period of 90 calendar days, from the date of contract execution.
Deliveries shall consist of no more than 12 rolls of copper tubing per pallet and must be delivered on an open body vehicle.
Award will be made to the lowest responsible,and responsive bidder for supplies based on the Total Contract Price. Any bidder not
providing prices for all line items may be deemed unresponsive and therefore rejected. Delivery of supplies is required to start
upon the execution of this contract. The dollar value of the contract may be increased only in accordance with M.G.L. c.30B, §13,
and then by an aggregate amount not more than twenty five percent (25%) of the contract total.
Contract Documents will be available online at www.newtonma.gov/bids. or pickup at Newton City Hall, Purchasing, Room 108,
1000 Commonwealth Avenue, Newton Centre, MA 02459 after 10:00 a.m. on November 30, 2023.
Bid surety is not required for this bid. All bids are subject to the provisions of M.G.L. Chapter 30B.
All bids must be submitted with one (1) ORIGINAL and one (1) COPY. All prices shall be FOB Delivered Newton, MA.
Biddersattention is directed to the requirements of the City of Newton Supplemental Equal Employment Opportunity, Anit-
Discriminitation and Affirmative Action Program and also to the Minority/Women Business Enterprise Plan, December 1999,
which are available on the City’s Purchasing Department’s web page.
All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids. It is the sole responsibility of the Vendor
downloading these bids to ensure they have received any and all addenda prior to the bid opening. Addenda’s will be available
online within the original bid document as well as a separate file. If you download bids from the internet site and would like to
make it known that your company has done so, email purchasing@newtonma.gov or fax Purchasing at 617-796-1227 with your
NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID #24-35.
The City may reject any and all proposals in accordance with applicable law. In addition, the City reserves the right to waive
minor informalities in any or all bids, or to reject any or all proposals (in whole or in part) if it be in the public interest to do so.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be
provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
November 30, 2023
Project Manual #24-35 - Supply & Deliver Type K Copper Tubing – 1”, 1 1/2”, & 2”
Page 2 of 26
CITY OF NEWTON
DEPARTMENT OF PURCHASING
INSTRUCTIONS TO BIDDERS
ARTICLE 1 - BIDDER'S REPRESENTATION
1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that the Bidder
has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the Contract, General
Requirements and Project Specifications (collectively, referred to as the “Contract Documents”) and the bid is made in
accordance therewith.
1.2 Failure to so examine the Contract Documents will not relieve any Bidder from any obligation under the bid as submitted.
ARTICLE 2 - REQUEST FOR INTERPRETATION
2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination
of the Contract Documents, the site, and local conditions, as applicable.
2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief
Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such
requests if received by Friday, December 8, 2023 at 12:00 noon. In the event that the bid opening date is changed, the
deadline for informational requests may also change as provided in an addendum issued by the City.
2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the
Contract Documents. The City will not be held accountable for any oral communication.
2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will
be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda
issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY
RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.
2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract
Documents are on file, in addition to being available online at www.newtonma.gov/bids.
2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB), outside of the
Purchasing Department, once an IFB or RFP has been released, may be disqualified from the procurement process.
2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the
bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via
facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with
their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-35.
ARTICLE 3 - MBE PARTICIPATION
3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this
solicitation is applicable to all construction contracts in excess of $10,000.00.
3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal
Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are
applicable to all City contracts for goods and services in excess of $50,000.00.
3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.
Project Manual #24-35 - Supply & Deliver Type K Copper Tubing – 1”, 1 1/2”, & 2”
Page 3 of 26
ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS
4.1 Bids shall be submitted on the "Bid Form #24-35," attached.
4.2 All entries on the Bid Form shall be made by typewriter or in ink.
4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy
between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.
4.4 The Bid, including the bid deposit shall be enclosed in a sealed envelope with the following plainly marked on the outside:
* GENERAL BID FOR: #24-35
* NAME OF PROJECT: Supply and Deliver Type K Copper Tubing – 1”, 1 1/2”, & 2”
* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER
4.5 Date and time for receipt of bids is set forth in the Invitation for Bids.
4.6 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder. In the event that Newton
City Hall is closed on the date or at the time that bids are due, the date and time for receipt of bids shall be on the next
business day following that the Newton City Hall and the Purchasing Department are open.
4.7 Bids shall be submitted with one (1) original and one (1) copy.
4.8 Massachusetts law requires all employees who work on Massachusetts public works construction sites must have no
Less than 10 hours of OSHA-approved safety and health training. See M.G.L. c.30, §39M( c), M.G.L. c.30, §39S(a)(1),
M.G.L. c.149, §44E(2) & M.G.L. c.149, §44F(2).
1. This requirement will apply to any general bid or sub bid submitted.
2. This law directs the Massachusetts Attorney General to restrain the award of construction contracts to any contractor
who is in violation to this requirement and to restrain the performance of these contracts by non-complying contractors.
3. The contractor and all subcontractors on this project must certify on the Bid Form compliance with the applicable
requirement. Non-compliance with this law will disqualify the bidder.
ARTICLE 5 - ALTERNATES
5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.
5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing
"No Change", or "N/C" or "0" in the space provided for that alternate.
5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work performed
by the Vendor.
5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.
ARTICLE 6 - WITHDRAWAL OF BIDS
6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or electronic request. Electronic
withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and
time set for receipt of bids.
6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.
6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of the
bids.
Project Manual #24-35 - Supply & Deliver Type K Copper Tubing – 1”, 1 1/2”, & 2”
Page 4 of 26
ARTICLE 7 - CONTRACT AWARD
7.1 The City is soliciting prices for items set forth in the Bid Form #24-35. It is the City’s intent to award one (1) contract to
the responsive and responsible bidder which submits the lowest Total Contract Price in its Bid Form #24-35. A contract
will be awarded within sixty (60) days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.
7.2 The City reserves the right to waive minor informalities in or to reject any or all Bids if it be in the public interest to do
so.
7.3 The City reserves the right to reject any bidder who has failed to pay any local taxes, fees, assessments, betterments,
or any other municipal charge, unless the bidder has a pending abatement application or has entered into a payment
agreement with the collector-treasurer.
7.4 As used herein, the term "lowest responsible and responsive Bidder" shall mean the Bidder (1) whose bid is the lowest of
those bidders possessing the skill, ability and integrity necessary for the faithful performance of the work; (2) who has met
all the requirements of the invitation for bids; (3) who shall certify that he is able to furnish labor that can work in harmony
with all other elements of labor employed or to be employed in the work; (4) who, where the provisions of section eight B
of chapter twenty-nine apply, shall have been determined to be qualified thereunder.
7.5 Subsequent to the award and within five (5) days, Saturday, Sundays and legal holidays excluded, after the prescribed
forms are presented for signature, the successful Bidder shall execute and deliver to the City a contract in the form included
in the Contract Documents in such number of counterparts as the City may require.
7.6 In the event that the City receives low bids in identical amount from two or more responsive and responsible Bidders, the
City shall select the successful Bidder by a blind selection process chosen by the City such as flipping a coin or drawing
names from a hat. The low Bidders who are under consideration will be invited to attend and observe the selection process.
ARTICLE 8 - TAXES
8.1 The Bidder shall not include in this bid any tax imposed upon the sale or rental of tangible personal property in this
Commonwealth, such as any and all building materials, supplies, services and equipment required to complete the work.
8.2 The City is exempt from payment of the Massachusetts Sales Tax, and the Bidder shall not include any sales tax on its bid.
The City’s exemption Number is E-046-001-404.
ARTICLE 9 PROPRIETARY SPECIFICATIONS
9.1 The City may have used a proprietary specification to describe the supply for which is soliciting bids. Such specifications
are permitted under M.G.L. c. 30B, §14, provided that the Chief Procurement Officer has prepared a written statement that
no other manner of description suffices and the justification therefor.
9.2 The required determination and justification have been duly prepared, and a copy may be requested in accordance with
the Massachusetts Public Records Law, M.G.L. c. 66, §10.
END OF SECTION
Project Manual #24-35 - Supply & Deliver Type K Copper Tubing – 1”, 1 1/2”, & 2”
Page 5 of 26
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