Annual Welding & Related Services

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Feb 22, 2024
Due:	Mar 7, 2024
Solicitation No:	24-54
Publication URL:	To access bid details, please log in.

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR PUBLIC BUILDINGS

MAINTENANCE SERVICES

PROJECT MANUAL:

ANNUAL - WELDING AND RELATED WORK

INVITATION FOR BID #24-54

Bid Opening Date: March 7, 2024 at 10:00 a.m.

FEBRUARY 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

SPECIFICATION TABLE OF CONTENTS

ANNUAL - WELDING AND RELATED WORK

Cover Page

Table of Contents

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

- Invitation for Bid

- Instructions to Bidders

- Bid Form

- Bidder's Qualification Forms

▪ Bidders Qualifications and References Form

▪ Certificate of Non-Collusion

▪ Certificate of Tax Compliance

▪ Certificate of Foreign Corporation

▪ Debarment Letter

▪ IRS W-9 Form

▪ Business Category Information Form

- Contract Forms (Informational only. Not required at time of bid submittal)

▪ City - Contractor Contract

▪ Certificate of Authority - Corporate

▪ Payment Bond

▪ Performance Bond

- General Conditions of the Contract

3-4

5-7

8-9

10-11

19-22

26-30

Part 2 - General Requirements and Project Specifications

1. - Special Conditions

2. Work Specifications

3. - Wage Rate Requirements

▪ Department of Labor Minimum Wage Rates

▪ Notice to Awarding Authorities

▪ Notice and Statement of Compliance

▪ Weekly Payroll Report Form

31-34

35-36

38-80

END OF SECTION

Project Manual No. #24-54– Annual - Welding and Related Work

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CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-54

The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors for

ANNUAL - WELDING AND RELATED WORK

Bids will be received until:

10:00 A.M., Thursday, March 7, 2024

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the dealine for bids. Following the deadline for bids, all

bids received within the time specified will be publicly opened and read aloud.

Contract Documents will be available online at the City’s website: www.newtonma.gov/bids after: 10:00 a.m., February 22, 2024

bidders are responsible for downloading the specifications from the City’s web site at www.newtonma.gov/bids .

All bids must be submitted with one (1) ORIGINAL and one (1) COPY. There will be no charge for contract documents.

Work under this contract requires a contractor to provide labor, material, equipment, transportation and supervision necessary to

accomplish all welding and related work at various City locations in accordance with Project Manual.

During the bidding period, the City of Newton shall, between the hours of 8:00 a.m. - 3:00 p.m., make its facilities available for

bidders to visit those representative facilities they wish with designated City personnel. Bidders are not required to visit any site;

bidders will, however, be responsible for all work under this Contract whether they visit a site or not. Bidders may contact

Art Cabral, Public Buildings to arrange viewing at (617) 796-1600 or (508) 208-1518.

The term of this contract shall extend from July 1, 2024 through June 30, 2025. The City, at its sole discretion, shall have

the option to renew this Contract for two (2) additional one (1) year terms, with no change in the contract price and terms and

conditions. The exercise of each option to renew shall be subject to appropriation of funding therefor.

All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid, including

all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a certified check

on, or a treasurer's or cashier's check issued by, a responsible bank or trust company. Bidders are reminded that the bid deposit

covers the City for damages when a bidder withdraws its bid after the bid submisssion date. Be advised that to the extent permitted

by the law the City will retain all bid deposits for withdrawn bids.

All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates determined

by the Massachusetts Department of Labor Standards pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule of wage rates

applicable to this contract is included in the bidding documents. In addtion, the prevailing wage schedule will be updated annually

for all public construction projects lasting longer than one (1) year or at each renewal, as applicable. You will be required to pay the

rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the basis for change order

requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current coverage of the type

and amounts set forth in the Project Manual. In the event that the winning bid is less than $150,000, the successful bidder will be

required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract total. In the event that the winning

bid is over $150,000, the successful bidder will be required to furnish a Labor and Materials Payment Bond and a Performance

Bond, each in the amount of $100% of the contract total.

The costs of any bonds or insurance required in this Invitation For Bid are the responsibility of the bidder; such costs will

not be reimbursed by City and should be included in your bid.

Note that Massachusetts law imposes certain documentation requirements for public contracts, including but not limited to,

contractor DCAMM certification, bid, performance and payment bonds, and non-collusion and tax certifications. A contract is not

effective until it is signed by the City Mayor, and the Mayor will not sign until all documentation requirements have been met.

Once an award is made, a contract must be executed promptly so the City can start scheduled work. The City cannot pay for work

done without a contract. If a vendor unduly delays submitting all required paperwork, the City will be under no obligation to pay a

vendor promptly even after a contract is effective, it could bar the vendor from future bids as not responsible and may require the

City to obtain services from another vendor or contractor.

All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids Invitation for Bid. It is the sole

responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.

Project Manual No. #24-54– Annual - Welding and Related Work

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Addenda’s will be available online within the original bid document as well as a separate file. If you download bids from the

internet site and would like to make it known that your company has done so, you must fax the Purchasing Department (617) 796-

1227 or email purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID

NUMBER #24-54.

The City will reject all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to

waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

February 22, 2024

Project Manual No. #24-54– Annual - Welding and Related Work

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”) and

the bid is made in accordance therewith.

2. The Bidder has been given the opportunity to visit representative work sites and is familiar with the local conditions

under which the work has to be performed.

1.2 Failure to so examine the Contract Documents, visit work sites or become familiar with local conditions will not relieve

any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination

of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, March 1, 2024 at 12:00 noon. In the event that the bid opening date is changed, the deadline

for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract

Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) or a Request for Proposal

(RFP), outside of the Purchasing Department, once an IFB or RFP has been released, may be disqualified from the

procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-54.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are

applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

Project Manual No. #24-54– Annual - Welding and Related Work

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Annual Welding & Related Services

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