Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Posted:	Feb 29, 2024
Due:	Mar 14, 2024
Solicitation No:	24-48
Publication URL:	To access bid details, please log in.

Department: Purchasing
RFP Number: 24-48
Start Date: 02/15/2024 10:00 AM
Close Date: 03/14/2024 10:00 AM

Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School as outlined in the project documents.

5% Bid Surety Required

24-48 SDI New Network Equipment for Lincoln-Eliot

24-48 IT Network Equipment-Bidders List

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR THE NEWTON PUBLIC SCHOOLS

PROJECT MANUAL:

SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT TO

LINCOLN-ELIOT ELEMENTARY SCHOOL 150 JACKSON ROAD

INVITATION FOR BID #24-48

Bid Opening Date: March 14, 2024 at 10:00 a.m.

FEBRUARY 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

PROJECT MANUAL TABLE OF CONTENTS

SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT

TO LINCOLN-ELIOT ELEMENTARY SCHOOL

INVITATION FOR BID #24-48

Cover Page

Table of Contents

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

- Invitation for Bid

- Instructions to Bidders

- Bid Form

- Bidder’s Qualification Forms

▪ Bidders Qualifications and References Form

▪ Certificate of Non-Collusion

▪ Certificate of Tax Compliance

▪ Certificate of Foreign Corporation

▪ Debarment Letter

▪ IRS W-9 Form

▪ Business Category Information Form

- Contract Forms

▪ City - Contractor Contract

▪ Certificate of Authority - Corporate

▪ Performance Bond

▪ Payment Bond

- General Conditions of the Contract

- Special Conditions/Commonwealth of Massachusetts

- Wage Rate Requirements

▪ Department of Labor Minimum Wage Rates

▪ Notice and Statement of Compliance

▪ Notice to Awarding Authorities

▪ Weekly Payroll Report Form

Part 2 - General Requirements and Project Specifications

- Special Conditions for Building Maintenance

- Work Specifications

▪ Bid Item Sheet

▪ Appendix A: City Buildings Locations

▪ Sample Work Order

END OF SECTION

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Project Manual #24-48 – Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

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CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-48

The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors to

SUPPLY, DELIVER & INSTALL NEW NETWORK EQUIPMENT TO

LINCOLN-ELIOT ELEMENTARY SCHOOL, 150 JACKSON ROAD, NEWTON MA

Bids will be received until:

10:00 a.m., Thursday, March 14, 2024

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,

all bids received within the time specified will be publicly opened and read aloud.

Contract Documents will be available for pickup at, www.newtonma.gov/bids, under the Invitation for Bid link or at the

Purchasing Department after 10:00 a.m., February 15, 2024. There will be no charge for contract documents.

The work under the contract shall include supplying, delivering and installing Network Equipment to Lincoln-Eliot

Elementary School. The contract price shall include all materials, delivery, labor charges for installation, equipment,

overhead, profit, travel costs and any other charges.

This purchase will be split among FY25 and FY26 (through September 2025) as funding is available. Funding is contingent

on the NPS budget and E-Rate Category 2 funding discount.

The term of this contract shall extend from the date of contract execution to September 30, 2025. It is further understood that

in the event the term of this contract extends beyond June 30 in any calendar year, the City reserves the right to terminate the

contract if funding for its continuance is not appropriated in the succeeding fiscal year commencing July 1.

All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid,

including all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a

certified check on, or a treasurer’s or cashier’s check issued by, a responsible bank or trust company. Bidders are reminded that

the bid deposit covers the City for damages when a bidder withdraws its bid after the bid submission date. Be advised that to the

extent permitted by the law the City will retain all bid deposits for withdrawn bids.

The costs of any bond and any insurance required in this Invitation For Bid are the responsibility of the bidder; such costs

will not be reimbursed by the City and should be included in your bid.

All bids shall be submitted as one (1) ORIGINAL and one (1) COPY.

All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates

determined by the Massachusetts Department of Labor Standards pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule

of wage rates applicable to this contract is included in the bidding documents. In addition, the prevailing wage schedule will be

updated annually for all public construction projects lasting longer than one (1) year or at each renewal, as applicable. You will be

required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the

basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current

coverage of the type and amounts set forth in the Project Manual. In the event the winning bid is less than $150,000, the

successful bidder will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract total; in

the event that the winning is bid is over $150,000, the successful bidder will be required to furnish a Performance and Labor and

Materials Payment Bonds, each in the amount of 100% of the contract total.

Note that Massachusetts law imposes certain documentation requirements for public contracts, including but not limited to,

contractor DCAMM certification, bid, performance and payment bonds, and non-collusion and tax certifications. A contract is not

effective until it is signed by the City Mayor, and the Mayor will not sign until all documentation requirements have been met.

Once an award is made, a contract must be executed promptly so the City can start scheduled work. The City cannot pay for work

done without a contract. If a vendor unduly delays submitting all required paperwork, the City will be under no obligation to pay a

vendor promptly even after a contract is effective, it could bar the vendor from future bids as not responsible and may require the

City to obtain services from another vendor or contractor.

Project Manual #24-48 – Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

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All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids Invitation for Bid. It is the sole

responsibility of the contractor downloading these bids to ensure they have received any and all addenda prior to the bid opening.

Addenda will be available online within the original bid document as well as a separate file. If you download bids from the

internet site and would like to make it known that your company has done so, you may fax the Purchasing Dept. (617) 796-1227

or e-mail purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City may reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the

right to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it is in the public interest to

do so. In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations

will be provided to persons requiring assistance.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

February 15, 2024

Project Manual #24-48 – Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER’S REPRESENTATION

1.1 Each General Bidder (hereinafter called the “Bidder”) by making a bid (hereinafter called “bid”) represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”)

and the bid is made in accordance therewith.

2. The Bidder acknowledges that the work will be performed at Lincoln-Eliot Elementary School (LEES) and that it is

familiar with the local conditions under which the work has to be performed.

1.2 Failure to so examine the Contract Documents or become familiar with local conditions will not relieve any Bidder from

any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon

examination of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, March 8, 2024 at 12:00 noon. In the event that the bid opening date is changed, the

deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids (IFB) where

Contract Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding this IFB outside of the Purchasing Department, once

an IFB or RFP has been released, may be disqualified from the procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-48.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation

are applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

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Supply, Deliver & Install New Network Equipment to Lincoln-Eliot Elementary School

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