Tree & Woody Debris Management, Removal and Disposal

Agency:	City of Newton
State:	Massachusetts
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Posted:	Feb 15, 2024
Due:	Feb 29, 2024
Solicitation No:	24-50
Publication URL:	To access bid details, please log in.

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CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR PARKS, RECREATION & CULTURE

(M.G.L. Ch. 30, Sec. 39M)

PROJECT MANUAL:

TREE AND WOODY DEBRIS MANAGEMENT, REMOVAL AND DISPOSAL

INVITATION FOR BID #24-50

Bid Opening Date: February 29, 2024 at 11:00 a.m.

FEBRUARY 2024

Ruthanne Fuller, Mayor

CITY OF NEWTON

PROJECT MANUAL TABLE OF CONTENTS

TREE AND WOODY DEBRIS MANAGEMENT, REMOVAL AND DISPOSAL

Cover Page

Table of Contents

1. - Invitation for Bid

2. - Instructions to Bidders

3. - Bid Form

4. - Item Sheets

5. - Bidder's Qualification Forms

▪ Bidders Qualification Form and References

▪ Certificate of Non-Collusion

▪ Certificate of Tax Compliance

▪ Certificate of Foreign Corporation

▪ Debarment Letter

▪ IRS W-9 Form

▪ Business Category Information Form

6. - Contract Forms (Informational only. Not required at time of bid submittal)

▪ Owner - Contractor Contract

▪ Certificate of Authority - Corporate

▪ Payment Bond

7. - General Conditions of the Contract

8. - Wage Rate Requirements

▪ Department of Labor Minimum Wage Rates

▪ Notice to Awarding Authorities

▪ Statement of Compliance

▪ Weekly Payroll Report Form

9. - Specfication Table of Content

▪ Specifications of Scope of Work

Page #

3-4

5-7

8-9

10-11

12-13

21-24

27-31

33-80

84-95

END OF SECTION

Project Manual #24-50 – Tree & Woody Debris Management, Removal & Disposal

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CITY OF NEWTON

PURCHASING DEPARTMENT

INVITATION FOR BID #24-50

The City of Newton invites sealed bids from Contractors for

TREE AND WOODY DEBRIS MANAGEMENT, REMOVAL AND DISPOSAL

Bids will be received until:

11:00 a.m., Thursday, February 29, 2024

at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. Bids will not be

accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids. Following the deadline for bids,

all bids received within the time specified will be publicly opened and read aloud.

The work of this contract includes: the labor, materials, and equipment required to perform this project throughout the City as

directed by the Commissioner of Parks, Recreation & Culture designee in his/her capacity as Tree Warden.

The City will award one contract to the lowest responsible and eligible bidder. Any bidder not bidding all line items may

be deemed unresponsive.

The term of this contract shall extend from June 1, 2024 through May 31, 2025. The City, at its sole discretion, shall have the

option to extend the contract for two (2) additional one (1) year terms with no change to the contract prices listed here and terms

and conditions. It is further understood that in the event the term of this contract extends beyond June 30 in any calendar year, the

City reserves the right to terminate the contract if funding for its continuance is not appropriated in the succeeding fiscal year

commencing July 1.

Contract Documents will be available on line at www.newtonma.gov/bids or pickup at the Purchasing Department after 10:00

a.m., February 15, 2024. There will be no charge for contract documents. All bids must be accompanied by a bid deposit in an

amount that is not less than five percent (5%) of the value of the bid, including all add alternates. All bids shall be submitted as

one (1) ORIGINAL and one (1) COPY.

All bids are subject to the provisions of M.G.L. Chapter 30, Section 39M. Wages are subject to minimum wage rates determined

by the Massachusetts Department of Labor and Industries pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule of wage

rates applicable to this contract is included in the bidding documents. In addtion, the prevailing wage schedule will be updated

annually for all public construction projects lasting longer than one (1) year. You will be required to pay the rates set out in any

updated prevailing wage schedule. Increases in prevailing wage schedules will not be the basis for change order requests. The

successful bidder will be required to provide a Certificate of Insurance demonstrating current coverage of the type and amounts set

forth in the Project Manual. The successful bidder will be required to furnish a Labor and Materials Payment Bond in the

amount of 50% of the contract total.

The costs of any bond and any insurance required in this Invitation For Bid are the responsibility of the bidder; such costs

will not be reimbursed by City and should be included in your bid.

Note that Massachusetts law imposes certain documentation requirements for public contracts, including but not limited to,

contractor DCAMM certification, bid, performance and payment bonds, and non-collusion and tax certifications. A contract is not

effective until it is signed by the City Mayor, and the Mayor will not sign until all documentation requirements have been met.

Once an award is made, a contract must be executed promptly so the City can start scheduled work. The City cannot pay for work

done without a contract. If a vendor unduly delays submitting all required paperwork, the City will be under no obligation to pay a

vendor promptly even after a contract is effective, it could bar the vendor from future bids as not responsible and may require the

City to obtain services from another vendor or contractor.

Bidders attention is directed to the requirements of the City of Newton Supplemental Equal Employment Opportunity, Anti-

Discriminitation and Affirmative Action Program and also to the Minority/Women Business Enterprise Plan, December 1999,

which is available on the City’s Purchasing Department’s web page.

Addenda will be available online within the original bid document as well as a separate file. If you download bids from the

internet site and would like to make it known that your company has done so in order that you receive copies of any addenda, you

may send email to purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID

NUMBER (24-50).

Project Manual #24-50 – Tree & Woody Debris Management, Removal & Disposal

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The City of Newton will reject any and all bids when required to do so by the above referenced General Laws. Any award made

shall be subject to appropriation of funds prior to execution of contract. The City will reject any and all bids in accordance with the

above referenced General Laws. In addition, the City reserves the right to waive minor informalities in any or all bids, or to reject

any or all bids (in whole or in part) if it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be

provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For

Telecommunications Relay Service, please dial 711.

CITY OF NEWTON

Nicholas Read

Chief Procurement Officer

February 15, 2024

Project Manual #24-50 – Tree & Woody Debris Management, Removal & Disposal

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CITY OF NEWTON

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”)

and the bid is made in accordance therewith.

2. The Bidder is familiar with the local conditions under which the work has to be performed.

1.2 Failure to so examine the Contract Documents will not relieve any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon

examination of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov or via facsimile (617) 796-1227. The City will only answer such

requests if received by Friday, February 23, 2024 at 12:00 noon. In the event that the bid opening date is changed, the

deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will

be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda

issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract

Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) or a Request for Proposal

(RFP), outside of the Purchasing Department, once an IFB or RFP has been released, may be disqualified from the

procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the

bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via

facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with

their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #24-50.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this

solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation

are applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at: www.newtonma.gov/purchasing.

Project Manual #24-50 – Tree & Woody Debris Management, Removal & Disposal

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Tree & Woody Debris Management, Removal and Disposal

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