Title: Property Lease - Municipal Service Center / ECM
| Agency: | City of Worcester |
|---|---|
| State: | Massachusetts |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Dec 28, 2023 |
| Due: | Feb 7, 2024 |
| Solicitation No: | CR-8132-W4 |
| Publication URL: | To access bid details, please log in. |
Bid Number
CR-8132-W4
Title
Property Lease - Municipal Service Center / ECM
Industry
Other
Open Date
12/28/2023
Close Date
02/07/2024 10:00 AM
Comments
Scope: lease of real property to serve as a municipal service center per the attached requirements and specifications of the CIty
lease period: 3 years
Standard Form(s)
Plan Holder(s)*
Bid Results
Awardee(s)
× Christopher Gagliastro, Purchasing Director
Email:
gagliastroc@worcesterma.gov
Phone: 508-799-1224
Fax: 508-799-1203
Phone: 508-799-1224
Fax: 508-799-1203
View Buyer's Commodities List
*APPLIES TO CONSTRUCTION BIDS ONLY - All City of Worcester bids are available for downloading from the City of Worcester website with no required registration process. As a result, the City accepts no responsibility for the accuracy of plan holder lists issued.
Attachment Preview
ADMINISTRATION & FINANCE
PURCHASING DIVISION
CITY OF WORCESTER
ROOM 201, CITY HALL
WORCESTER, MA 01608
(508) 799-1220
ISSUANCE DATE: December 28, 2023
Christopher J. Gagliastro, MCPPO, Purchasing Agent
REQUEST FOR PROPOSALS ~ RFP No. CR-8132-W4
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
NOTICE TO PROPOSERS
RFP TITLE: Property Lease – Municipal Service Center / Emergency Communications-
Management
All proposals are subject to the terms, conditions, and specifications herein set forth:
1. Scope: The City of Worcester seeks to lease office/administrative and customer service space
for its Municipal Service Center for a period of three years beginning from date of lease
agreement in accordance with the attached requirements and specification of the City of
Worcester Department of Emergency Communications-Management.
Proposals are due at the City of Worcester Purchasing Department, Room 201, City Hall,
Worcester, Massachusetts 01608 no later than 10:00 AM on February 7, 2024.
Any prospective Proposer requesting a change in or interpretation of existing
specifications or terms and conditions must do so within five (5) days (Saturdays,
Sundays, and Legal Holidays excluded) before scheduled proposal opening date. All
requests are to be in writing to the Purchasing Department only. No changes will be
considered or any interpretation issued unless such request is submitted to the City of
Worcester within five (5) days (Saturdays, Sundays, and Legal Holidays excluded) before
the scheduled proposal submission date.
Any inquiries must be submitted in writing to:
Christopher J. Gagliastro, Purchasing Agent
City of Worcester, City Hall
455 Main Street, Room 201
Worcester, MA 01608
Email address: gagliastroc@worcesterma.gov
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2. Nothing herein is intended to exclude any responsible Proposer or in any way restrain
competition. All responsible Proposers are encouraged to submit proposals. The City
encourages participation by Minority and Women Owned Business Enterprises (M/WBE).
3. The following meanings are attached to the defined words when used in the RFP.
a. The word “City” means the City of Worcester, Massachusetts.
b. The word “Proposer” means the person, firm, or corporation submitting a proposal in
response to these specifications.
c. “Lessor” means the Proposer that controls and leases the leases the commercial space
to the City.
d. “Minimum and Mandatory Evaluation Criteria” means the criteria for determining
responsiveness and responsibility considered to be essential for the satisfactory
operation by the City and leasing of the space.
e. “Comparative Evaluation Criteria” means the criteria for determining the relative
merits of both the proposed plans for the commercial space and the proposed Lessor.
4. All proposals and other documents relating to this RFP are subject to the public records
provisions of Massachusetts General Laws (M.G.L.), Chapter 30B (c.30B), and shall
remain confidential until the time specified in c.30B section 6(d).
5. All materials submitted by the Proposer become the property of the City of Worcester. The
City is under no obligations to return any of the material submitted by a Proposer in
response to this RFP.
6. Each Proposer’s proposal must remain in effect for at least 120 days from the deadline for
its submission. The City will decide upon acceptance within 120 days of submission.
7. The City reserves the right to accept or reject any or all of the proposals submitted and
waive informalities and technicalities.
8. The City will review and analyze each proposal and reserve the right to interview selected
Proposers. The City shall select the Proposer that has made the proposal best suited to the
needs and goals of the City and its operations and deemed to be in compliance with the
terms of this RFP.
9. The Proposer must certify that no official or employee of the City of Worcester has interest
in this proposal or in the Contract Agreement which the Proposer offers to execute or in
expected profits to arise there from, unless there has been compliance with the provisions
of Massachusetts General Law (M.G.L.) Chapter 43, section 27, and that this proposal is
made in good faith without fraud or collusion or connection with any other person
submitting a proposal.
10. The Contract Agreement will be drafted by the City’s Law Department in compliance with
the terms of the RFP and may incorporate the terms of this RFP and of the proposal
selected. A sample lease agreement is located elsewhere within this RFP for information
purposes only.
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11. It is understood and agreed that it shall be a material breach of any Contract Agreement
resulting from this RFP for the Lessor to discriminate against any qualified employee or
applicant for employment because of race, color, national origin, ancestry, age, sex,
religion, or medical handicap. The Lessor agrees to comply with all applicable Federal
and State Statutes, rules and regulations prohibiting discrimination in employment
including: Title VII of the Civil Rights Acts of 1964; the Age Discrimination in
Employment Act of 1967; Section 504 of the Rehabilitation Act of 1973; M.G.L. Chapter
151B. Section 4 (1); and all relevant administrative orders and executive orders.
b. If a complaint or claim alleging violation by the Lessor of such statutes, rules, or
regulations is presented to the Massachusetts Commission Against Discrimination
(MCAD), the Lessor agrees to cooperate with the MCAD in the investigation and
disposition of such complaint or claim.
c. In the event of non-compliance with any of the provisions of this RFP on the part of the
Lessor, the City shall impose such sanctions as it deems appropriate, including but not
limited to termination or suspension of the Contract Agreement.
12. The Lessor shall not assign, transfer, sublet, convey, or otherwise dispose of any Contract
Agreement which results from this RFP, or its right, title or interest therein or its power to
execute the same to any other person, firm, partnership, company or corporation without
the previous consent in writing of the City. Should the Lessor attempt any of the above
without written consent of the City, the City reserves the right to declare the Lessor in
default and terminate the Contract Agreement for cause.
13. The award to the successful Proposer may be cancelled in the event of nonperformance as
may be determined by the City.
14. The successful Proposer shall comply with all applicable federal, state, and local laws,
ordinances, and regulations. The awarded contract shall be governed under the laws of the
Commonwealth of Massachusetts.
15. No amendment to the Contract Agreement shall be effective unless it is in writing and
signed by authorized representatives of all parties and is accepted by the City of Worcester.
16. The Lessor (and its insurers, if any) shall bear all risk of loss or damage to the equipment
which occurs in transit to the user site. The risk of loss or damage to purchased equipment
shall remain with the Lessor. The Lessor shall also bear the risk of loss or damage to leased
or rented equipment used at the site, however, to such conditions and limitations as may be
stated elsewhere in the Contract Agreement.
17. None of the services to be provided by the Lessor pursuant to the Contract Agreement shall
be subcontracted or delegated to any other organization, association, individual,
corporation, partnership, or other such entity without the prior written consent of the City.
No subcontract agreement or delegation shall relieve or discharge the Lessor from any
obligation or liability under contract except as specifically set forth in the instrument of
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consent. Any subcontract agreement to which the City has consented shall be attached to
the original Contract Agreement on file with the City of Worcester.
18. The Lessor represents that no person, other than bona fide employees working solely for
the Lessor, have been employed or retained to solicit or secure this agreement upon an
arrangement or understanding for a commission, percentage, brokerage fee, gift or any
other consideration contingent upon the award or making of this Contract Agreement. For
breach or violation of the representation, the City shall have the right to annul the Contract
Agreement without liability or in its discretion to deduct from the Contract Agreement
price or consideration, or otherwise recover the full amount of such commission,
percentage, brokerage fee or other consideration.
19. Any Contract Agreement made by the City of Worcester in which the Purchasing Agent or
any employee of his/her department, the heads of using agencies or any other officer or
employee of the City have a part in the placing of such Contract Agreement is financially
interested, directly or indirectly, shall be void.
20. The Lessor must be current in taxes and all water and sewer liabilities on any and real estate
owned in the City of Worcester, as well as state and federal taxes.
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SUBMISSION OF PROPOSALS
Proposal must be submitted in one package according to the instructions below.
A sealed package containing the original copy of the proposal must be labeled as follows:
Purchasing Agent, City of Worcester
Property Lease – Municipal Service Center / EC-M
455 Main Street, Room 201
Worcester, MA 01608
Re: RFP No. CR-8132-W4
Late submissions will be rejected, regardless of circumstances. The City is not
responsible for submittals not properly marked.
RFP EVALUATION
1.
The City of Worcester Purchasing Agent will assign an evaluation team, hereafter referred to as the
Selection Committee, to perform a full and complete evaluation of RFP submittals. The Purchasing
Agent will ultimately forward a formal recommendation of award to the City Manager who has final
award authority.
2.
RFP evaluation responses will be evaluated by the Selection Committee based directly upon vendor's
response to mandatory and comparative evaluation criteria. Vendors must meet or exceed the
mandatory criteria requirements or be rejected as non-responsive.
Comparative criteria will be evaluated by the use of four rating categories as set forth by M.G.L.
Chapter 30B:
1)
HIGHLY ADVANTAGEOUS - Vendor's submittal meets all the stated requirements
and offers significant performance above the stated requirements.
2)
ADVANTAGEOUS - Vendor's submittal meets the stated requirements without risk or
disadvantage.
3)
NOT ADVANTAGEOUS - Vendor's submittal contains some risk or disadvantage but
is not unacceptable.
4)
UNACCEPTABLE - Vendor's submittal fails to meet the standards of the stated
requirements.
After proposals have been assigned ratings on the basis of each evaluation criterion, a composite
rating will be established by the Selection Committee. Submittals will then be ranked based upon
finalized composite rating.
3.
The Purchasing Agent will identify the most advantageous proposal based upon the rankings of the
Selection Committee and an evaluation of the cost proposals received. The Purchasing Agent will
forward a recommendation for award to the City Manager based upon the most advantageous
proposal received considering evaluation rankings and cost proposals received.
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