Demolition of 2 Garages

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Category:	P - Salvage Services
Posted:	Oct 26, 2023
Due:	Nov 29, 2023
Solicitation No:	Reference number: 91240-024.0
Publication URL:	To access bid details, please log in.

Closing date November 29, 2023, 03:00 PM

Reference number 91240-024.0
Status Open
Summary The project includes complete demolition and removal of the buildings/structures listed below and restoration of the project site following the general specifications detailed in Section III: SPECIAL INSTRUCTIONS FOR RESIDENTIAL DEMOLITION. SPECIAL INSTRUCTIONS FOR RESIDENTIAL AND LIGHT COMMERCIAL DEMOLITIONS.

MANDATORY PRE-BID MEETING/SITE INSPECTION –November 8, 2023 @ 10:00 a.m.

Location: City Hall, Third Floor Conference Room, 241 W South St, Kalamazoo, 49007

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Department of Management Services

Purchasing/Risk Management

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

MANDATORY PRE-BID MEETING/SITE INSPECTION –November 8, 2023 @ 10:00 a.m.

Location: City Hall, Third Floor Conference Room, 241 W South St, Kalamazoo, 49007

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

PROJECT NAME: Demolition of 2 Garages

BID REFERENCE #: 91240-024.0

IFB ISSUE DATE: October 26, 2023

BID DUE/OPENING DATE: November 29, 2023 @ 3:00 p.m. Local Time (ET)

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing/Risk Management

241 West South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Roger Iveson

Building Official @ (269) 337-8560 or

ivesonr@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for

submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly

executed bid shall constitute the contract between the City and the successful bidder when approved and

accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document

as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested

herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly

identified and sealed envelope to the Purchasing/Risk Management Division at the above address. BIDS

MUST BE RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED.

The City reserves the right to postpone the bid opening for its own convenience.

TABLE OF CONTENTS

SECTION

PAGE #

APPENDICES

Statement of No Bid

Appendix A

I Instructions to Bidders

1-2

Appendix C-HUD Requirements

II Bid & Award Pages

3-9

Asbestos Reports

III Special Instructions

10 - 12

IV Special Requirements & General Conditions 13 - 18

V Indemnity & Insurance

19 - 20

VI Terms & Conditions

21 - 24

CITY OF KALAMAZOO – INVITATION FOR BID

Demolition of 2 Garages

Bid Reference No: 91240-024.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve our

bid solicitation process.

The Purchasing/Risk Management Division of the City of Kalamazoo wishes to keep its bidders list file up to date.

If, for any reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed

and returned to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will assume

that you can no longer supply this commodity/service, and your name will be removed from this bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

______________________________________________________________________________________

SIGNED: _________________________________

NAME: ___________________________________

(Type or Print)

TITLE: __________________________________

DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________

FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO – INVITATION FOR BID

Demolition of 2 Garages

Page 1

Bid Reference No: 91240-024.0

SECTION I

INSTRUCTIONS TO BIDDERS

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine

the specifications and shall fully inform themselves as to all existing conditions and limitations. The

bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or

extension already entered by the bidder on the Bid and Award form is to be altered, it shall be

crossed out and the new unit price or extension entered above or below and initialed by the bidder

with ink. The bid shall be legally signed, and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by

project name, bid opening date and time. Bids opened by mistake, due to improper identification,

will be so documented and resealed. The Purchasing Division will maintain and guarantee

confidentiality of the contents until the specified opening date and time. Bids submitted

electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the

meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in

writing, at least 5 business days before the bid opening so a reply may reach all prospective

bidders prior to the submission of bids. Any information given to a prospective bidder concerning

the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if

such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda

by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the

time set for opening of bids. Oral explanation or instructions given prior to the opening will not be

binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken

if payment is made within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized

representative, provided their identity is made known and a receipt is signed for the bid, but only if

the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for

at least ninety (90) days after bid opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or

any changes, insertions or omissions to the terms and conditions, specifications or any other

requirement of this IFB may be considered non-responsive, and at the option of the City, result in

rejection of the alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for

receipt will not be considered. (Note: The City reserves the right to consider bids that have been

determined by the City to be received late due to mishandling by the City after receipt of the bid and

no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid

document, to the City of Kalamazoo at the following address:

CITY OF KALAMAZOO – INVITATION FOR BID

Demolition of 2 Garages

City of Kalamazoo

Purchasing Division

241 West South Street

Page 2

Bid Reference No: 91240-024.0

Kalamazoo, MI 49007

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the

bid document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest

corner of City Hall (see photos below) before the bid due date and time indicated in the bid

document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the

City of Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BID

Demolition of 2 Garages

Page 3

Bid Reference No: 91240-024.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with the project and sites, location conditions

affecting the work and understanding all of the special requirements, terms and condition incorporated

herein, agrees to perform the demolition work in strict accordance with all the requirements of these

documents and all governing statutes, ordinances, rules and regulations as written now and as may be

amended, including but not limited to Chapter 9, Article VI, Sections 9-251 through 9-313 of the City of

Kalamazoo Code of Ordinance and to provide and furnish all the equipment, labor and materials necessary

to complete in a professional manner all work required for the lump sums as stated below:

SCOPE OF WORK/ PROJECT DESCRIPTION

The project includes complete demolition and removal of the buildings/structures listed below and

restoration of the project site following the general specifications detailed in Section III: SPECIAL

INSTRUCTIONS FOR RESIDENTIAL DEMOLITION. SPECIAL INSTRUCTIONS FOR

RESIDENTIAL AND LIGHT COMMERCIAL DEMOLITIONS.

Professional surveys/inspections of these structures have been completed to determine presence, types,

quantities and locations of asbestos-containing materials (ACM), mercury, and household hazardous waste

unless otherwise noted as PACM. A partial report will be distributed to each firm attending the Pre-Bid

Inspection. Proper removal of any and all such materials shall be the responsibility of the successful

demolition bidder and all costs for removal shall be included in the bid for each site. Please invite any

potential sub-contractors to attend pre-bid inspections. All structures are wood frame houses on basement

unless noted otherwise. Area given is total floor area as shown in City Assessor database.

ITEM

ADDRESS/LOCATION

DESCRIPTION

BID AMOUNT

1708 N Church St

230 sq. ft (Garage Only)

$ ________________

404 Parker

602 sq. ft (Garage Only)

$ ________________

GRAND TOTAL OF ALL 2 LINE-ITEM PRICES ABOVE $ ________________

DISCOUNTED TOTAL (if awarded all project sites)

$ ________________

*Contractor will need to check for any electrical to each garage and include disconnect charges in the

bid amount.

Note: This is for demolition of garages only and owners currently reside in each house.

For additional details and specifications, See - Section III: Special Instructions for Residential and

Light Commercial Demolitions; Section IV: Special Requirements - Demolition.

Work shall start within twenty (20) calendar days after receipt of the NOTICE TO PROCEED and the

first line item shall be substantially completed no later than twenty-five (25) calendar days after

commencement. Each additional item for each contract shall be substantially completed within a

maximum of one week after completion of the previous item.

The bidder understands that no work may commence until all bonds, permits, licenses and certificates of

insurance have been obtained and all fees paid. Said documents shall be obtained within ten (10) days

after receipt of NOTICE OF AWARD. The bidder agrees to complete all work detailed herein and to

conform with the terms of this contract and all applicable laws, ordinances, rules and regulations within

the schedule outlined above.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Demolition of 2 Garages

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