Microtransit Service Pilot

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Posted:	Oct 23, 2023
Due:	Nov 21, 2023
Solicitation No:	Reference number: 96217-010.0
Publication URL:	To access bid details, please log in.

Closing date November 21, 2023, 03:00 PM

Reference number 96217-010.0
Status Open
Summary The Central County Transportation Authority, herein after “Metro” seeks proposals from qualified firms to design and operate microtransit services in Kalamazoo County, Michigan. A turnkey solution is desired, and proposals should include provisions for necessary software application/platform, vehicles, drivers, customer service and other elements more fully described in the Scope of Work.

96217-010.0 RFP Document (PDF, 556KB)

VIRTUAL PRE-PROPOSAL MEETING

Tuesday, October 31, 2023 at 2:00 p.m. Local Time (ET) via Zoom Webinar

1. INTRODUCTION

The Central County Transportation Authority, herein after “Metro” seeks proposals from qualified firms to design and operate microtransit services in Kalamazoo County, Michigan. A turnkey solution is desired, and proposals should include provisions for necessary software application/platform, vehicles, drivers, customer service and other elements more fully described in the Scope of Work.

2. OBJECTIVES

Metro’s goal is to provide multiple levels of public transit service for Metro customers and to understand how microtransit services should be included in Metro’s overall long-range service plans. To assist in this decision-making Metro needs to understand how microtransit improves mobility for the community, provides enhanced customer experience, comingles with existing service lines, and meets near-term and long-term operational and economic requirements.

3. BACKGROUND

Metro conducted a Comprehensive Operational Analysis (COA) study that was performed by Foursquare ITP and AECOM and completed early in 2023. One of the significant recommendations from the COA was to implement a microtransit program. The COA can be viewed at www.kmetro.com/coa. Microtransit could provide service to areas within the Metro service area that are lower-density and have no or low-productive fixed-route bus service.

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Central County Transportation Authority

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Phone: 269.337.8020

www.kmetro.com

VIRTUAL PRE-PROPOSAL MEETING

Tuesday, October 31, 2023 at 2:00 p.m. Local Time (ET) via Zoom Webinar

https://us06web.zoom.us/webinar/register/WN_FAkeyEsBRS-cuU2QinpAGQ

REQUEST FOR PROPOSALS (RFP)

The Central County Transportation Authority (also referred to as CCTA in the document and Metro in the

Scope of Work section) is soliciting sealed proposals for:

PROJECT: Microtransit Service Pilot

Proposal Reference #: 96217-010.0

RFP ISSUE DATE: October 23, 2023

Number of Copies Required: Four (4)

(plus, one flash drive electronic copy)

PROPOSAL DUE/OPENING DATE: November 21, 2023 at 3:00 p.m. Local Time (ET)

Electronic Proposals Will Not Be Accepted

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this RFP should be directed to:

Sean McBride, KCTA Executive Director

at (269) 337-8088 or mcbrides@kmetro.com

Include on the Envelope the Project Name and Proposal Reference Number (above). All Envelopes Must

Be Sealed.

You are invited to submit a proposal for this project. Specifications, terms, conditions and instructions for

submitting proposals are contained herein. This Request for Proposal with all pages, documents and

attachments contained herein, or subsequently added to and made a part hereof, submitted as a fully and

properly executed proposal shall constitute the contract between the City and the successful proposer when

approved and accepted on behalf of the City by an authorized official or agent of the City. Please review

the proposal document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions

to Proposers.

All proposers shall complete and return the Proposal and Award page(s) and submit all information

requested herein in order for a proposal to be responsive. FAILURE TO DO SO MAY RESULT IN THE

PROPOSAL BEING REJECTED AS NON-RESPONSIVE. The proposal document shall be returned

in its entirety, in a properly identified and sealed envelope to the Purchasing Division at the above address.

PROPOSALS MUST BE RECEIVED BEFORE THE DUE DATE - LATE PROPOSALS WILL

NOT BE CONSIDERED. The City reserves the right to postpone the proposal opening for its own

convenience.

TABLE OF CONTENTS

SECTION

PAGE # SECTION

PAGE #

Instructions to Proposers

1–2

VI Special Provisions

II Proposal & Award Signature Page 3 – 12

VII Indemnity & Insurance

33 – 34

III Scope of Work & Spec. Cond.

13 – 24 VIII Terms & Conditions

35 – 39

IV Content of Proposal

25 – 28 APPENDICES

V Evaluation

29 – 31 A - Non-Discrimination

CCTA – REQUEST FOR PROPOSALS

Microtransit Service Pilot

Proposal Reference #: 96217-010.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve

our bid solicitation process.

The Purchasing Division of the CCTA wishes to keep its proposers list file up-to-date. If, for any reason you

cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned to

remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your proposers list for this commodity or service.

_____

Other (specify below).

REMARKS: __________________________________________________________________________

_____________________________________________________________________________________

SIGNED: _________________________________ NAME:___________________________________

(Type or Print)

TITLE: __________________________________ DATE: __________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS: __________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: ____________________________________

EMAIL: ____________________________________________________________________________

CCTA – REQUEST FOR PROPOSALS

Microtransit Service Pilot

Page 1

Proposal Reference #: 96217-010.0

SECTION I - INSTRUCTIONS TO PROPOSERS

1. EXAMINATION OF PROPOSAL DOCUMENT-Before submitting a proposal, proposers shall

carefully examine the specifications and shall fully inform themselves as to all existing conditions and

limitations. The proposer shall indicate in the proposal the sum to cover the cost of all items included

on the proposal form.

2. PREPARATION OF PROPOSAL-The proposal shall be legibly prepared in ink or typed. If a unit

price or extension already entered by the proposer on the Proposal and Award form is to be altered, it

shall be crossed out and the new unit price or extension entered above or below and initialed by the

proposer with ink. The proposal shall be legally signed, and the complete address of the proposer

given thereon.

All proposals shall be tightly sealed in an envelope plainly marked SEALED PROPOSAL and

identified by project name, bid opening date and time. Proposals opened by mistake, due to improper

identification, will be so documented and resealed. The Purchasing Division will maintain and

guarantee confidentiality of the contents until the specified opening date and time. Facsimile bids will

not be accepted.

3. EXPLANATION TO PROPOSERS-Any binding explanation desired by a proposer regarding the

meaning or interpretation of the Request for Proposal (RFP) and attachments must be requested in

writing, at least 10 business days before the proposal opening and with sufficient time allowed for

a reply to reach all prospective proposers before the submission of their proposal. Any information

given to a prospective proposer concerning the RFP will be furnished to all prospective proposers as

an amendment or addendum to the RFP if such information would be prejudicial to uninformed

proposers. Receipt of amendments or addenda by a proposer must be acknowledged in the proposal

by attachment, or by letter or fax received before the time set for opening of proposals. Oral

explanation or instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating proposals for award. Offered discounts of less than thirty (30) days will be

taken if payment is made within the discount period, even though not considered in evaluation of the

proposal.

5. WITHDRAWAL OF PROPOSALS-Proposals may be withdrawn in person by a proposer or

authorized representative, provided their identity is made known and a receipt is signed for the

proposal, but only if the withdrawal is made prior to the exact time set for receipt of proposal. No

proposal may be withdrawn for at least ninety (90) days after proposal opening.

6. ALTERNATE PROPOSALS-Proposers are cautioned that any alternate proposal, unless specifically

requested or any changes, insertions or omissions to the terms and conditions, specifications or any

other requirement of this RFP may be considered non-responsive, and at the option of Central County

Transportation Authority, result in rejection of the alternate proposal.

7. LATE PROPOSALS-Any proposal received at the office designated herein after the exact time

specified for receipt will not be considered. (Note: CCTA reserves the right to consider bids that have

been determined by the CCTA to be received late due to mishandling by the CCTA after receipt of the

proposal and no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

CCTA – REQUEST FOR PROPOSALS

Microtransit Service Pilot

Page 2

Proposal Reference #: 96217-010.0

9. PROPOSAL SUBMITTAL- Proposers can submit sealed proposals in one of the following ways:

9.1. Mail your proposal, to be received before the proposal due date and time indicated in the

RFP document, to the CCTA/City of Kalamazoo at the following address:

CCTA/City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

9.2. Deliver your proposal to City Hall In-Person before the proposal due date and time

indicated in the RFP document.

9.3. Deliver your proposal to the Treasurer’s Office Payment Drop Box located in the

northwest corner of City Hall (see photos below) before the proposal due date and time

indicated in the RFP document.

1. Open drop box located at City Hall.

2. Insert SEALED PROPOSAL here.

10. PROPOSALS SUBMITTED LIST- The Purchasing Division makes an effort to post the list of

submitted proposals to the City of Kalamazoo website within 24 hours after the proposal due

date and time at: https://www.kalamazoocity.org/bidopportunities. However, in certain cases the

posting of the list may extend beyond the 24-hour window.

CCTA – REQUEST FOR PROPOSALS

Microtransit Service Pilot

Page 3

Proposal Reference #: 96217-010.0

SECTION II

PROPOSAL AND AWARD

The undersigned, having become familiar with and understanding all of the RFP/contract documents

incorporated herein, agrees to provide microtransit services for CCTA as specified herein:

MICROTRANSIT SERVICE PILOT

A price proposal shall be submitted in a separate sealed envelope marked “Price Proposal”. The pricing

in the sealed envelope shall be the only listed pricing in the proposal. This Price Proposal shall only

be opened by Metro personnel after the scoring of other evaluation criteria has been completed. See

Section III, 15. Compensation for details regarding pricing to include in Price Proposal.

All prices and fees must be in U.S. dollars.

Price stated shall be firm for the full term of this Contract.

Company Contact for Daily Contract Issues

NAME: __________________________________ TITLE: _____________________________

PHONE: __________________________

Proposer/Contractor has examined and carefully studied the bidding documents and attachments,

and acknowledges receipt of the following addenda:

Addendum No:

Dated:

Proposer shall provide all of the information as requested herein with their proposal. Failure to do so

and/or failure to provide post-bid requested information may be cause for rejecting the proposal as non-

responsive.

By my signature below, I certify that the firm bidding on this contract, when making hiring

decisions, does not use a past criminal conviction as a bar to or preclude a person with a criminal

conviction from being considered for employment with the bidding firm unless otherwise precluded by

federal or state law.

Signed:

Name:

Title:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Microtransit Service Pilot

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See also