Kalamazoo Mall Parking Meters

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Category:	M - Operation of Government Owned Facilities
Posted:	Oct 17, 2023
Due:	Nov 14, 2023
Solicitation No:	Reference number: 96860-001.0
Publication URL:	To access bid details, please log in.

Closing date November 14, 2023, 03:00 PM

Reference number 96860-001.0
Status Open
Summary The City of Kalamazoo is seeking a qualified and experienced parking equipment vendor, hereafter referred to as the Vendor, to supply, install, and support parking pay stations in the Kalamazoo Mall on Burdick Street between Michigan Avenue and Lovell Street. The terms “parking pay stations,” and “parking kiosks” are used interchangeably in this request for proposals.

96860-001.0 RFP Document (PDF, 834KB)

VIRTUAL PRE-PROPOSAL MEETING

October 24, 2023 at 10:00 a.m. Local Time (ET) via Zoom Webinar

1. PROJECT SUMMARY

The City of Kalamazoo is seeking a qualified and experienced parking equipment vendor, hereafter referred to as the Vendor, to supply, install, and support parking pay stations in the Kalamazoo Mall on Burdick Street between Michigan Avenue and Lovell Street. The terms “parking pay stations,” and “parking kiosks” are used interchangeably in this request for proposals.

2. BACKGROUND

Kalamazoo is a city of 74,000 people in Southwest Michigan. Its downtown is a regional hub dominated by higher education, banking, financial services, government, and hospitality. In addition, downtown’s many cultural amenities, restaurants, and bars draw strong traffic in the evening and weekend.

This initiative is part of a comprehensive set of recommendations in a 2019 downtown parking study that is currently being updated. Introducing parking is part of a recommendation to re-think pricing to match demand. The goals of this project are to:

• Support nearby businesses by optimizing on-street parking

• Remove the perception that it is difficult to park, or worse, that there is nowhere to park.

• Better use underutilized facilities such as our two nearby parking decks.

The downtown parking operation is overseen by the Planning & Community Development Department with assistance by a professional service consultant. Hands-on parking management is the responsibility of another contractor operating under the Central City Parking brand.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

purchasing@kalamazoocity.org

VIRTUAL PRE-PROPOSAL MEETING

October 24, 2023 at 10:00 a.m. Local Time (ET) via Zoom Webinar

https://us06web.zoom.us/webinar/register/WN_rCBaB0oMS8m2A1ZFyir0kw

REQUEST FOR PROPOSALS (RFP)

The City of Kalamazoo, Michigan is soliciting sealed proposals for:

Project Name: Kalamazoo Mall Parking Meters

Proposal Reference #: 96860-001.0

RFP ISSUE DATE: October 17, 2023

Number of Copies Required: Five (5) paper copies +

One (1) electronic copy (USB thumb drive)

PROPOSAL DUE/OPENING DATE: November 14, 2023 at 3:00 p.m. Local Time (ET)

Electronic Proposals Will Not Be Accepted

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this RFP should be directed to:

Department Contact: Anthony Ladd, PE, PMP,

Public Works Division Manager at

(269) 337-8717 or ladda@kalamazoocity.org

Include on the Envelope the Project Name and Proposal Reference Number (above). All Envelopes Must

Be Sealed.

You are invited to submit a proposal for this project. Specifications, terms, conditions and instructions for

submitting proposals are contained herein. This Request for Proposals with all pages, documents and

attachments contained herein, or subsequently added to and made a part hereof, submitted as a fully and

properly executed proposal shall constitute the contract between the City and the successful proposer when

approved and accepted on behalf of the City by an authorized official or agent of the City. Please review

the proposal document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions

to Proposers.

All proposers shall complete and return the Proposal and Award page(s) and submit all information

requested herein in order for a proposal to be responsive. FAILURE TO DO SO MAY RESULT IN THE

PROPOSAL BEING REJECTED AS NON-RESPONSIVE. The proposal document shall be returned

in its entirety, in a properly identified and sealed envelope to the Purchasing Division at the above address.

PROPOSALS MUST BE RECEIVED BEFORE THE DUE DATE - LATE PROPOSALS WILL

NOT BE CONSIDERED. The City reserves the right to postpone the proposal opening for its own

convenience.

TABLE OF CONTENTS

SECTION

PAGE #

APPENDICES

Statement of No Proposal

A – Non-Discrimination

Instructions to Proposers

1–2

B – Meter Installation Zone

II Proposal & Award

3–8

III Indemnity & Insurance

9 – 10

IV Scope of Work & Special Cond.

11 – 17

V Terms & Conditions

18 – 21

CITY OF KALAMAZOO – REQUEST FOR PROPOSALS Proposal Reference #: 96860-001.0

Kalamazoo Mall Parking Meters

STATEMENT OF NO PROPOSAL

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this

form immediately. Your response will assist us in evaluating all responses for this important project and

to improve our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its proposers list file up-to-date. If, for

any reason, you cannot supply the commodity/service noted in this proposal solicitation, this form must be

completed and returned to remain on the particular proposal list for future projects of this type.

If you do not respond to this inquiry within the time set for the proposal opening date and time noted,

we will assume that you can no longer supply this commodity/service, and your name will be removed

from this proposal list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain

below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Request for Proposal.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your proposers list for this commodity or service.

_____

Other (specify below).

REMARKS:

___________________________________________________________________________

____________________________________________________________________________________

SIGNED: _________________________________ NAME:__________________________________

(Type or Print)

TITLE: __________________________________ DATE:___________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS:___________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: ____________________________________

EMAIL: ____________________________________________________________________________

CITY OF KALAMAZOO – REQUEST FOR PROPOSALS

Kalamazoo Mall Parking Meters

Page 1

Proposal Reference #: 96860-001.0

SECTION I - INSTRUCTIONS TO PROPOSERS

1. EXAMINATION OF PROPOSAL DOCUMENT-Before submitting a proposal, proposers shall

carefully examine the specifications and shall fully inform themselves as to all existing conditions and

limitations. The proposer shall indicate in the proposal the sum to cover the cost of all items included

on the proposal form.

2. PREPARATION OF PROPOSAL-The proposal shall be legibly prepared in ink or typed. If a unit

price or extension already entered by the proposer on the Proposal and Award form is to be altered, it

shall be crossed out and the new unit price or extension entered above or below and initialed by the

proposer with ink. The proposal shall be legally signed and the complete address of the proposer given

thereon.

All proposals shall be tightly sealed in an envelope plainly marked SEALED PROPOSAL and

identified by project name, bid opening date and time. Proposals opened by mistake, due to improper

identification, will be so documented and resealed. The Purchasing Division will maintain and

guarantee confidentiality of the contents until the specified opening date and time. Electronic

submittals will not be accepted.

3. EXPLANATION TO PROPOSERS-Any binding explanation desired by a proposer regarding the

meaning or interpretation of the Request for Proposal (RFP) and attachments must be requested in

writing, at least 10 business days before the proposal opening and with sufficient time allowed for

a reply to reach all prospective proposers before the submission of their proposal. Any information

given to a prospective proposer concerning the RFP will be furnished to all prospective proposers as

an amendment or addendum to the RFP if such information would be prejudicial to uninformed

proposers. Receipt of amendments or addenda by a proposer must be acknowledged in the proposal

by attachment, or by letter or fax received before the time set for opening of proposals. Oral

explanation or instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating proposals for award. Offered discounts of less than thirty (30) days will be

taken if payment is made within the discount period, even though not considered in evaluation of the

proposal.

5. WITHDRAWAL OF PROPOSALS-Proposals may be withdrawn in person by a proposer or

authorized representative, provided their identity is made known and a receipt is signed for the

proposal, but only if the withdrawal is made prior to the exact time set for receipt of proposal. No

proposal may be withdrawn for at least one hundred twenty (120) days after proposal opening.

6. ALTERNATE PROPOSALS-Proposers are cautioned that any alternate proposal, unless specifically

requested or any changes, insertions or omissions to the terms and conditions, specifications or any

other requirement of this RFP may be considered non-responsive, and at the option of the City, result

in rejection of the alternate proposal.

7. LATE PROPOSALS-Any proposal received at the office designated herein after the exact time

specified for receipt will not be considered. (Note: The City reserves the right to consider proposals

that have been determined by the City to be received late due to mishandling by the City after receipt

of the proposal and no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

CITY OF KALAMAZOO – REQUEST FOR PROPOSALS

Kalamazoo Mall Parking Meters

Page 2

Proposal Reference #: 96860-001.0

9. PROPOSAL SUBMITTAL- Proposers can submit sealed proposals in one of the following ways:

9.1. Mail your proposal, to be received before the proposal due date and time indicated in the

RFP document, to the City of Kalamazoo at the following address:

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

9.2. Deliver your proposal to City Hall In-Person before the proposal due date and time

indicated in the RFP document.

9.3. Deliver your proposal to the Treasurer’s Office Payment Drop Box located in the

northwest corner of City Hall (see photos below) before the proposal due date and time

indicated in the RFP document.

1. Open drop box located at City Hall.

2. Insert SEALED PROPOSAL here.

10. PROPOSALS SUBMITTED LIST- The Purchasing Division makes an effort to post the list of

submitted proposals to the City of Kalamazoo website within 24 hours after the proposal due date

and time at: https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting

of the list may extend beyond the 24-hour window.

CITY OF KALAMAZOO – REQUEST FOR PROPOSALS

Kalamazoo Mall Parking Meters

Page 3

Proposal Reference #: 96860-001.0

SECTION II

PROPOSAL AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the proposal/contract

documents incorporated herein, agrees to provide parking meter equipment and services as specified

herein:

KALAMAZOO MALL PARKING METERS

A price proposal shall be submitted in a separate sealed envelope marked “Price Proposal”. The pricing

in the sealed envelope shall be the only listed pricing in the proposal. This Price Proposal shall only

be opened by City personnel after the scoring of other evaluation criteria has been completed. Details on

information to include in the Price Proposal can be found in Section IV, 5. Components of Proposal,

5.5. Price Proposal (Page 14).

The prices quoted must include all costs associated with the performance of the services specified,

including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges,

demurrage, and related costs. Charges not listed in the RFP response will not be allowed. All prices and

fees must be in U.S. dollars.

Price stated shall be firm for the full term of this Contract.

Proposer/Contractor has examined and carefully studied the bidding documents and attachments, and

acknowledges receipt of the following addenda:

Addendum No:

_________ __________ __________ __________ __________

Dated:

_________ __________ __________ __________ __________

Proposer shall provide all of the information as requested herein with their proposal. Failure to do so

and/or failure to provide post-proposal requested information may be cause for rejecting the

proposal as non-responsive.

By my signature below, I certify that the firm bidding on this contract, when making hiring decisions,

does not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from

being considered for employment with the bidding firm unless otherwise precluded by federal or state

law. I further certify that I have read and agree to be bound by the provisions of the City’s Non-

Discrimination Clause found in Appendix A and as updated by City Ordinance 1856.

Signed:_______________________________________ Name:_________________________________

Title: ________________________________________

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Kalamazoo Mall Parking Meters

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