Liquid Chlorine Cylinders

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Posted:	Oct 17, 2023
Due:	Nov 15, 2023
Solicitation No:	Reference number: 19000-006.0
Publication URL:	To access bid details, please log in.

Closing date November 15, 2023, 03:30 PM

Reference number 19000-006.0
Status Open
Summary It is the intent of these specifications to enter a one (1) year term contract, beginning January 1, 2024, for liquid chlorine cylinders. Deliveries shall be made “as required” upon an order release from the requesting departments/divisions. Emergency deliveries shall be made within twenty-four (24) hours of notification.

19000-006.0 Bid Document (PDF, 633KB)

PRODUCT REQUIREMENTS

Liquid chlorine shall be 99.5% pure and conform to the latest AWWA Standard No. B-301 for the treatment of water, sewage and industrial waste. Chemicals used as drinking water additives must meet the "ANSI/NSF Standard 60 Drinking Water Treatment Chemicals" certification requirements.

The Contractor shall furnish a certified chemical analysis of product when requested to do so.

The Contractor must supply proper documentation that their product is properly certified through the National Sanitation Foundation (NSF), and the product should be clearly marked as meeting the certification requirements.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

INVITATION FOR BID (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

Project Name: Liquid Chlorine Cylinders

Bid Reference #: 19000-006.0

IFB ISSUE DATE: October 17, 2023

BID DUE/OPENING DATE: November 15, 2023 @ 3:30 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Brock VanDyken

Water Operations Supervisor

(269) 337-8293 or vandykenb2@kalamazoocity.org

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for

submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly

executed bid shall constitute the contract between the City and the successful bidder when approved and

accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document

as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested

herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly

identified and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE

RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City

reserves the right to postpone the bid opening for its own convenience.

SECTION

III

TABLE OF CONTENTS

PAGE #

Statement of No Bid

Instructions to Bidders

1-2

Bid & Award Pages

3-8

Specifications

9 - 10

Indemnity & Insurance Requirements

11 - 12

Terms & Conditions

13 - 17

APPENDICES

Appendix A

City of Kalamazoo – Invitation for Bids

Liquid Chlorine Cylinders

Bid Reference #: 19000-006.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve

our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any reason

you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned

to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this

bid list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

_____________________________________________________________________________________

SIGNED: ___________________________ NAME: ___________________________________

(Type or Print)

TITLE: ____________________________ DATE: ___________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: ___________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO – INVITATION FOR BIDS

Liquid Chlorine Cylinders

Page 1

Bid Reference No: 19000-006.0

SECTION I

INSTRUCTIONS TO BIDDERS

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine

the specifications and shall fully inform themselves as to all existing conditions and limitations. The

bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or

extension already entered by the bidder on the Bid and Award form is to be altered, it shall be

crossed out and the new unit price or extension entered above or below and initialed by the bidder

with ink. The bid shall be legally signed, and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by

project name, bid opening date and time. Bids opened by mistake, due to improper identification,

will be so documented and resealed. The Purchasing Division will maintain and guarantee

confidentiality of the contents until the specified opening date and time. Bids submitted

electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the

meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in

writing, at least 5 business days before the bid opening so a reply may reach all prospective

bidders prior to the submission of bids. Any information given to a prospective bidder concerning

the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if

such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda

by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the

time set for opening of bids. Oral explanation or instructions given prior to the opening will not be

binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be

considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken

if payment is made within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized

representative, provided their identity is made known and a receipt is signed for the bid, but only if

the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for

at least ninety (90) days after bid opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or

any changes, insertions or omissions to the terms and conditions, specifications or any other

requirement of this IFB may be considered non-responsive, and at the option of the City, result in

rejection of the alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for

receipt will not be considered. (Note: The City reserves the right to consider bids that have been

determined by the City to be received late due to mishandling by the City after receipt of the bid and

no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall

prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid

document, to the City of Kalamazoo at the following address:

CITY OF KALAMAZOO – INVITATION FOR BIDS

Liquid Chlorine Cylinders

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

Page 2

Bid Reference No: 19000-006.0

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the

bid document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest

corner of City Hall (see photos below) before the bid due date and time indicated in the bid

document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the

City of Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BIDS

Liquid Chlorine Cylinders

Page 3

Bid Reference No: 19000-006.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the bid/contract

documents incorporated herein, agrees to provide ready liquid chlorine cylinders to the City of Kalamazoo

for the following unit prices:

ITEM

DESCRIPTION

EST EXTENDED

QTY UNIT PRICE

TOTAL PRICE

150# cylinders - 800 (+/-) cylinders 800

Cylinder deposit (if any)

2,000# cylinders - 35 (+/-) cylinders 35

$ ____________/ea. $ ______________

$ ____________/ea. $_______________

Cylinder deposit (if any)

$ ____________/ea. $_______________

GRAND TOTAL $_______________

NOTE: Bidders must submit with their bids a copy of their health and safety record.

Normal deliveries will be made within __________ (hours/days) after notification of order releases. The

City expects that normal deliveries will be made within 2-3 days after receipt of order. Emergency

deliveries shall be made within twenty-four (24) hours.

Contact person for order releases shall be:

Name: _________________________________________ Phone: ________________________

Bidders shall provide the following information with the bid:

A. Location of manufacturing plant (shipping point): _______________________________

B. Will collect calls be accepted? Yes __________ No __________

C. If within the life of this contract you anticipate or change suppliers, please notify Brock

VanDyken at (269) 337 - 8293

Please state supplier's name and address below:

______________________________________________________________

_____________________________________________________________

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Liquid Chlorine Cylinders

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