Janitorial Supplies
| Agency: | City of Kalamazoo |
|---|---|
| State: | Michigan |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Nov 20, 2023 |
| Due: | Dec 20, 2023 |
| Solicitation No: | Reference number: 78500-001.0 |
| Publication URL: | To access bid details, please log in. |
Janitorial Supplies
Closing date December 20, 2023, 03:00 PM
- Reference number 78500-001.0
- Status Open
- Summary It is the intent of the City of Kalamazoo to enter into a one (1) year term contract beginning February 1, 2024, to provide all City departments with various janitorial supplies to be picked-up by City employees or to be delivered by the Contractor on an "as required" or "emergency basis" in accordance with the requirements and specifications as stipulated herein.
It is the intent of the City of Kalamazoo to enter into a one (1) year term contract beginning February 1, 2024, to provide all City departments with various janitorial supplies to be picked-up by City employees or to be delivered by the Contractor on an "as required" or "emergency basis" in accordance with the requirements and specifications as stipulated herein. Bidders shall bid on items equal to or better than specified.
Attachment Preview
Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
INVITATION FOR BID (IFB)
The City of Kalamazoo, Michigan is soliciting sealed bids for:
Project Name: Janitorial Supplies
Bid Reference #: 48500-001.0
IFB ISSUE DATE: November 20, 2023
BID DUE/OPENING DATE: December 20, 2023 @ 3:00 p.m. Local Time
Facsimile Bids Will Not Be Accepted.
MAILING ADDRESS & INSTRUCTIONS
Mail to:
Purchasing Division
241 W. South Street
Kalamazoo, MI 49007
Questions about this IFB should be directed to:
Department Contact: Quentin Pike
Citywide Facilities Manager
(269) 716-3796 or pikeq@kalamazoocity.org
Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.
You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for
submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments
contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly
executed bid shall constitute the contract between the City and the successful bidder when approved and
accepted on behalf of the City by an authorized official or agent of the City. Please review the bid
document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to
Bidders.
All bidders shall complete and return the Bid and Award page(s) and submit all information requested
herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly
identified and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE
RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City
reserves the right to postpone the bid opening for its own convenience.
SECTION
I
II
III
IV
V
TABLE OF CONTENTS
PAGE #
Statement of No Bid
Instructions to Bidders
1-2
Bid & Award Pages
3 - 12
Specifications and General Requirements 13 - 15
Terms & Conditions
16 – 20
Indemnity & Insurance
21 - 22
APPENDICES
Appendix A
City of Kalamazoo – Invitation for Bids
Janitorial Supplies
Bid Reference #: 48500-001.0
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form
immediately. Your response will assist us in evaluating all responses for this important project and to improve
our bid solicitation process.
The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any
reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and
returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will
assume that you can no longer supply this commodity/service, and your name will be removed from this
bid list.
_____
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Insufficient time to respond to the Invitation for Bid.
_____
Our schedule would not permit us to perform.
_____
We are unable to meet bond requirements.
_____
We are unable to meet insurance requirements.
_____
We do not offer this product or service.
_____
Remove us from your bidders list for this commodity or service.
_____
Other (specify below).
REMARKS: ___________________________________________________________________________
_____________________________________________________________________________________
SIGNED: ___________________________ NAME: ___________________________________
(Type or Print)
TITLE: ____________________________ DATE: ___________________________________
FIRM NAME: ________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: ___________________________ FAX: _____________________________________
EMAIL: ______________________________________________________________________________
CITY OF KALAMAZOO – INVITATION FOR BIDS
Janitorial Supplies
Page 1
Bid Reference No: 48500-001.0
SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the bid the sum to cover the cost of all items included on
the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The bid shall be legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by
project name, bid opening date and time. Bids opened by mistake, due to improper identification,
will be so documented and resealed. The Purchasing Division will maintain and guarantee
confidentiality of the contents until the specified opening date and time. Bids submitted
electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in
writing, at least 5 business days before the bid opening so a reply may reach all prospective
bidders prior to the submission of bids. Any information given to a prospective bidder concerning
the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if
such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda
by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the
time set for opening of bids. Oral explanation or instructions given prior to the opening will not
be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of
the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only if
the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for
at least ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or
any changes, insertions or omissions to the terms and conditions, specifications or any other
requirement of this IFB may be considered non-responsive, and at the option of the City, result in
rejection of the alternate bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for
receipt will not be considered. (Note: The City reserves the right to consider bids that have been
determined by the City to be received late due to mishandling by the City after receipt of the bid
and no award has been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid
document, to the City of Kalamazoo at the following address:
CITY OF KALAMAZOO – INVITATION FOR BIDS
Janitorial Supplies
Page 2
Bid Reference No: 48500-001.0
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the
bid document.
9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest
corner of City Hall (see photos below) before the bid due date and time indicated in the bid
document.
1. Open drop box located at City Hall.
2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the
City of Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.
CITY OF KALAMAZOO – INVITATION FOR BIDS
Janitorial Supplies
Page 3
Bid Reference No: 48500-001.0
SECTION II
BID AND AWARD
The undersigned having become thoroughly familiar with and understanding all of the bid/contract
documents incorporated herein, agrees to furnish the City’s requirements for janitorial supplies as
specified herein at the following prices:
JANITORIAL SUPPLIES
Item
No. CLEANING PRODUCTS/CHEMICALS
Est
Qty Unit
Unit
Price
Extended
Price
1 RTU Bathroom cleaner, non-acid
36
Qt
2 Drain cleaner, non-acid
49
Qt
3 1 gallon bleach – 6%, 4 gal/case
100 Case
4 1 Qt toilet bowl cleaner, strong acid, 12 qts/case
75
Case
5 Neutral floor cleaner
36
Gal
6 RTU glass cleaner, 12qts/case
10
Case
7 Concentrated degreaser – citrus base
65
Gal
8 Citrus cleaner – case of 12 aerosol 20 oz cans
27
Ea.
9 Stainless steel cleaner (aerosol)
24
Ea.
10 RTU industrial strength all-purpose cleaner
187
Qt
11 Oven and grill cleaner (aerosol)
9
Ea.
12 Furniture polish (aerosol)
12
Ea.
13 RH107 lotion soap 4/2000ml
65
Case
14 Foaming Hand Soap
50 Case
15 Foaming Hand & Body Soap
50
Case
16 Custom car wash and wax (5 gal pail)
33
Ea.
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