Consultant for Corridor Improvement Authority (CIA)

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	28 - Engines, Turbines, and Components
Posted:	Nov 30, 2023
Due:	Jan 10, 2024
Solicitation No:	23-348
Publication URL:	To access bid details, please log in.

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Chrystal Simpson, CPA

Chief Financial Officer

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380

www.geneseecountymi.gov

November 30, 2023

GENESEE COUNTY REQUEST FOR PROPOSAL #23-348

Sealed proposals will be received until 2:00 p.m. (EDT), Wednesday, January 10, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for a

CONSULTANT TO CREATE CLIO ROAD CORRIDOR IMPROVEMENT AUTHORITY (CIA)

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a

copy of which is on file and available for inspection at the Genesee County Purchasing

Department.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the proposal

response with the proposal number, proposal name, proposal due date and time, and your firm’s

name. The proposal request number and due date for this RFP are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

PROPOSAL NUMBER

2:00 PM (EST), Wednesday, January 10, 2024

5:00 PM (EST) Friday, December 15, 2023

#23-348

Rita Schubert, Purchasing Manager

bid2\2023\23-348

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFP #23-348

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO PROPOSERS.......................................... 3

SECTION 2 – STANDARD TERMS & CONDITIONS ..................................... 4

SECTION 3 – ADDITIONAL TERMS & CONDITIONS ................................... 5

SECTION 4 – QUALIFICATIONS OF PROPOSERS ...................................... 7

SECTION 5 – INFORMATION ........................................................................ 7

SECTION 6 – SCOPE OF WORK ................................................................... 8

SECTION 7 – EVALUATION PROCESS AND SELECTION .......................... 9

SECTION 8 – INFORMATION REQUIRED FROM PROPOSERS ................ 10

SIGNATURE PAGE ...................................................................................... 12

GENESEE COUNTY INSURANCE REQUIREMENTS ................................. 13

REFERENCES……....................................................................................... 14

PROFESSIONAL SERVICES CONTRACT .................................................. 15

EXHIBIT A…………. ..................................................................................... 23

RFP #23-348

RFP #23-348 CONSULTANT TO CREATE CLIO ROAD CORRIDOR

IMPROVEMENT AUTHORITY (CIA)

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 2:00 p.m. (EDT), Wednesday, January 10, 2024,

at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,

48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to

5:00 p.m., closed holidays check website for closed days. Label the sealed envelope

containing the proposal response as described on page 1. LATE PROPOSALS AND

PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive review

period will be conducted to ensure that Genesee County selects the best possible vendor

that will provide the best value and service.

3. Submit one original and one paper copy of your proposal. After the proposal closes

you will be contacted to send the County an electronic copy of your proposal. All

proposals submitted become the property of Genesee County. The original must include a

signature on the Signature Page of a person authorized to make a binding offer. Failure to

provide the required number of duplicate copies may result in rejection of your proposal.

Proposals may not be submitted at the MITN site for this offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal Service

Department. The only acceptable evidence of the time of receipt of the submissions is that

of the time clock that resides within said department. It is each proposer’s responsibility to

ensure that its proposal is time stamped by the Fiscal Services Department by the

deadline. This responsibility rests entirely with the Proposer, regardless of delays resulting

from postal handling or for any other reasons. Proposals will be accepted at any time

during the normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local

Time, Monday through Friday, legal holidays as an exception.

5. Michigan Inter-governmental Trade Network– an alternate review of this proposal under

Proposal #23-348 Consultant to Create Clio Road Corridor Improvement Authority

(CIA) can be done at https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities

to this site. As a vendor, you can register with Michigan Inter-

governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, RFPs, and RFQs for other member

governmental agencies. If you need help registering, please call Michigan

RFP #23-348

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

6. All communications, any modifications, clarifications, amendments, questions, responses,

or any other matters related to this RFP, shall be made by and through the purchasing

contact reference in this solicitation. No contact regarding this solicitation made with other

County employees is permitted. Any violation of this condition may result in immediate

rejection of proposal.

7. All prospective proposers shall be responsible for routinely checking Genesee County

Purchasing Department’s website at Genesee County Purchasing Current Year Bids

(geneseecountymi.gov) for issued addenda and other relevant information. Genesee

County shall not be responsible for the failure of a prospective proposer to obtain addenda

and other information issued at any time related to this RFP.

8. A sample of a contract is attached to this RFP. After the award is made to the successful

proposer, the County and the successful proposer will negotiate a final contract that

substantially conforms to said contract. Any exceptions to the terms and conditions of the

contract and this RFP must be clearly set forth in your proposal and referenced on

company letterhead. The County will not entertain negotiations to change any terms and

conditions of the contract or RFP unless those changes are requested in your proposal.

9. Insurance must be provided prior to the contract starting date and kept in full effect and

compliance during the entire contract period. Insurance requirements are provided in the

attached sample contract. Failure to comply with these provisions will cause termination of

the agreement. The County of Genesee requires a signed Genesee County Insurance

Requirements acknowledgement form with each proposal submitted.

The proposer agrees to be responsible for any loss or damage to property or persons due

to the performance of services herein contracted and further agrees to indemnify and

defend the County of Genesee, and any local government entity being serviced under an

agreement, against all claims or demands whatsoever, and to hold the County of Genesee

harmless from any loss or damage resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

proposers pursuant to Michigan Law.

10. Proposals must be submitted in the format outlined in SECTION 8 - INFORMATION

REQUIRED FROM PROPOSERS to be deemed responsive.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions by

going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal%20

Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202023.pdf

RFP #23-348

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting proposals

from qualified firms for a consultant to create Clio Road corridor improvement authority

(CIA) for Corridor Improvement Authority as requested by the Genesee County Metropolitan

Planning Commission.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing Department on

behalf of the Genesee County Metropolitan Planning Commission. The contact person is

Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room 361,

Flint, Michigan 48502, phone: (810) 257-3195, and rschubert@geneseecountymi.gov.

Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in writing

and received no later than Friday, December 15, 2023, before 5:00 p.m. (EST) to the

Genesee County Purchasing Department as listed above. E-mail is the preferred method of

contact for all inquiries concerning this RFP, and please entitle the subject line of your e-

mail as follows: Question(s) for RFP #23-348. No verbal interpretation to any respondent

as to the meaning of any requirement stated in this RFP shall be binding on Genesee

County. All responses to questions regarding this RFP shall be issued in writing and

distributed as an addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this

RFP prior to the date for proposal submission. In such an event, an addendum will be

posted on the Purchasing Department website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/cu

rrent_bids2023.php) Further, all proposers shall acknowledge having seen any and all

addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Proposal Considerations: All costs incurred in the preparation of a response to this RFP

or any costs prior to approval of the contract by Genesee County and formal notification to

the selected proposer will be the responsibility of the respondent and will not be reimbursed

by Genesee County. proposals should be prepared simply and economically, providing a

straightforward, concise description of the proposer’s ability to meet the requirements of

this RFP.

6. Responsive Proposals: To ensure proper consideration, all proposers are encouraged to

submit a complete response to this RFP using the format outlined in Section 8,

INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper

proposals must be signed with an original signature of the official authorized to bind the

proposer to its provisions.

7. Proposal Modifications: Clarifications, modifications, or amendments to any Proposal

that has been submitted, but prior to the Proposal Opening Date, may be made only within

the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Proposal: Proposals may only be withdrawn by a proposer with written

notice prior to the date and time set for the opening of proposals.

RFP #23-348

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
23-348	Consultant for Corridor Improvement Authority (CIA)	Wednesday, January 10, 2024 @ 2:00 PM

Consultant for Corridor Improvement Authority (CIA)

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