Demolition and Asbestos Abatement of Former McDonald Dairy Site Release of Liability McDonald Dairy

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Posted:	Feb 21, 2024
Due:	Mar 7, 2024
Solicitation No:	24-356
Publication URL:	To access bid details, please log in.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
24-356	Demolition and Asbestos Abatement of Former McDonald Dairy Site Release of Liability McDonald Dairy Appendix 1 Figures and Details Appendix 2 Tables Addendum 1 Materials Survey Table 1 Asbestos Sampling Results Table 2 Univeral Waste, Hazardous Materials, and Other Regulated Materials Inventory A mandatory pre-bid meeting will be held on Thursday February 15, 2024, at 10:00 a.m. (EST), the meeting will be held at 609 Chavez Drive, Flint, MI 48503. All Contractors submitting a proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford contractors the opportunity to obtain information about this project and ask any questions directly related to this solicitation. An attendance sheet will be provided and will serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Contractors bid. Anyone that would like to walk through any structure on the stie must complete the Release of Liability form and must wear the proper Personal Protective Equipment (PPE). These releases will be collected at the beginning of the pre-bid meeting. Use the following link for copy of the form https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.php (click on “Release of Liability McDonald Dairy”)	Thursday, March 7, 2024 @ 2:00 PM

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Chrystal Simpson

Chief Financial Officer

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

February 2, 2024

GENESEE COUNTY INVITATION TO BID (ITB) #24-356

Sealed bids will be received until 2:00 p.m. (EST), Thursday, March 7, 2024, at the Genesee County

Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for DEMOLITION AND

ASBESTOS ABATEMENT OF FORMER MCDONALD DAIRY SITE

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a copy of

which is on file and available for inspection at the Genesee County Purchasing Department or at the website

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal%20Services/PURCHA

SING%20REGULATIONS%20REVISED%20by%20AJP%20updated%204.11.23%20(002)%20(1).pdf.

A mandatory pre-bid meeting will be held on Thursday February 15, 2024, at 10:00 a.m. (EST), the

meeting will be held at 609 Chavez Drive, Flint, MI 48503 . All Contractors submitting a proposal must

attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the

meeting. This meeting will afford contractors the opportunity to obtain information about this project

and ask any questions directly related to this solicitation. An attendance sheet will be provided and will

serve as the official document verifying attendance. Failure to attend this meeting shall result in

disqualification of a Contractors bid. Anyone that would like to walk through any structure on the stie

must complete the Release of Liability form and must wear the proper Personal Protective Equipment

(PPE). These releases will be collected at the beginning of the pre-bid meeting. Use the following link

for copy of the form

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.

php (click on “Release of Liability McDonald Dairy”)

Each offeror is responsible for labeling the exterior of the sealed envelope containing the bidder’s response

with the bid number, proposal name, proposal due date and time, and your firm’s name. The bid request

number and due date for this ITB are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

PRE-BID MEETING:

POST MEETING SUBMISSION OF QUESTIONS:

PROPOSAL NUMBER

2:00 PM (EST), Thursday, March 7, 2024

12:00 PM (EST) Tuesday, February 13, 2024

Thursday, February 15, 2024 @ 10:00 AM (EST)

Friday, February 16, 2024, before 3:00 PM (EST)

#24-356

_____________

Rita Schubert, Purchasing Manager

Bid2\2024\24-356

Attachments

RFP #24-356

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFP #24-356 DEMOLITION AND ASBESTOS ABATEMENT OF

FORMER MCDONALD DAIRY SITE

SECTION 1 – INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 2:00 p.m. (EST), Thursday, March 7, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,

48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m.

to 5:00 p.m., closed holidays and furlough days, check website for closed days. Label

the sealed envelope containing the proposal response as described on page 1. LATE

PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT BE

ACCEPTED.

2. A mandatory pre-bid meeting will be held on Thursday, February 15, 2024, at 10:00

AM (EST). The meeting will be held at 609 Chavez Drive, Flint, MI 48503. All

Contractors submitting a proposal must attend the mandatory pre-bid meeting and

arrive within a reasonable time following the start of the meeting. This meeting will

afford Contractors the opportunity to obtain information about this project and ask any

questions directly related to this solicitation. An attendance sheet will be provided and

will serve as the official document verifying attendance. Failure to attend this meeting

shall result in disqualification of a Contractors bid. Anyone that would like to walk

through any structure on the stie must complete the Release of Liability form and must

wear the proper Personal Protective Equipment (PPE). These releases will be

collected at the beginning of the pre-bid meeting. Use the following link for copy of the

form

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_departmen

t/current_bids_2024.php (click on “Release of Liability McDonald Dairy”)

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

4. Submit one original and one paper copy of your bid. After the bid closes, you

will be contacted to send the County an electronic copy of your bid via email.

All bids submitted become the property of Genesee County. The original must include

a signature on the Signature Page of a person authorized to make a binding offer.

Failure to provide the required number of duplicate copies may result in rejection of

your proposal. Bids may not be submitted on the MITN site for this offering.

5. All submissions will be time stamped by an individual within the Office of Fiscal Service

Department. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said department. It is each Bidder’s

responsibility to ensure that its bid is time stamped by the Fiscal Services Department

by the deadline. This responsibility rests entirely with the Bidder, regardless of delays

resulting from postal handling or for any other reasons. Bids will be accepted at any

RFP #24-356

time during the normal course of business only, said hours being 8:00 a.m. to 5:00

p.m. Local Time, Monday through Friday, legal holidays as exception.

6. Michigan Inter-governmental Trade Network– an alternate review of this proposal

under Proposal # 24-356 Demolition and Asbestos Abatement of Former

McDonald Dairy Site can be done at https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan

Inter-governmental Trade Network (MITN) and will post their bid

opportunities to this site. As a vendor, you can register with Michigan

Inter-governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you

see all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County

has a bid opportunity that matches your company's business. In

addition, the site handles bid opportunities, RFPs, and RFQs for other

member governmental agencies. If you need help registering, please

call Michigan Inter-governmental Trade Network support department

toll free 1-800-835-4603.

7. All communications, any modifications, clarifications, amendments, questions,

responses, or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of proposal.

8. All prospective bidders shall be responsible for routinely checking the Genesee County

Purchasing Department website at

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_departmen

t/current_bids_2024.php for issued addenda and other relevant information. Genesee

County shall not be responsible for the failure of a prospective proposer to obtain

addenda and other information issued at any time related to this ITB.

9. A sample of a contract is attached to this ITB. After the award is made to the

successful bidder, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms and

conditions of the contract and this ITB must be clearly set forth in your bid and

referenced on company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or ITB unless those changes are

requested in your bid.

10. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in Section 9 Insurance Required from Proposer. Failure to comply with these

provisions will cause termination of the agreement. The County of Genesee requires a

signed Genesee County Insurance Requirements acknowledgement form with each

bid submitted.

RFP #24-356

The Contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee harmless from any loss or damage

resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

bidders pursuant to Michigan Law.

11. Proposals must be submitted in the format outlined in SECTION 8 - INFORMATION

REQUIRED FROM BIDDERS to be deemed responsive.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal

%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202

023.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting proposals

from qualified contractors who can provide Demolition and Asbestos Abatement of the

Former McDonald Dairy Site as requested by the Genesee County Metropolitan

Planning Commission.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on

behalf of the Genesee County Metropolitan Planning Commission. The contact person

is Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room

361, Flint, Michigan 48502, phone: (810) 257-3195, and

rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received no later than Tuesday, February 13, 2024, before 12:00 PM

(EST) to the Genesee County Purchasing Department as listed above. E-mail is the

preferred method of contact for all inquiries concerning this ITB, and please entitle

the subject line of your e-mail as follows: Question(s) for ITB #24-356. No verbal

interpretation to any respondent as to the meaning of any requirement stated in this

ITB shall be binding on Genesee County. All responses to questions regarding

this ITB shall be issued in writing and distributed as an addendum by Genesee

County. All responses to questions regarding this ITB will be addressed during the

pre-bid meeting. Contractors who have attended the pre-bid meeting will also be

allowed to submit questions no later than Friday, February 16, 2024 before 3:00 PM.

4. Addenda: Genesee County reserves the right to amend and provide clarification of

this ITB prior to the date for proposal submission. In such an event, an addendum will

be posted on the Purchasing Department website

RFP #24-356

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_dep

artment/current_bids_2024.php. Further, all proposers shall acknowledge having

seen any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB or

any costs prior to approval of the contract by Genesee County and formal notification

to the selected proposer will be the responsibility of the respondent and will not be

reimbursed by Genesee County. Bids should be prepared simply and economically,

providing a straightforward, concise description of the proposer’s ability to meet the

requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all proposers are encouraged to

submit a complete response to this ITB using the format outlined in Section 8,

INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper

proposals must be signed with an original signature of the official authorized to bind

the proposer to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any Proposal that

has been submitted, but prior to the Proposal Opening Date, may be made only within

the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Bid: Bidders may only be withdrawn by a bidder with written notice

prior to the date and time set for the opening of bidders.

9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding

on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all proposals

received in response to this ITB.

11. Disclosure: All information in an offeror’s proposal is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a proposer wishes to designate any portion of their

submission as “confidential” or “proprietary,” the proposer must contact the Purchasing

Manager prior to submission of the proposal. All requests regarding disclosure and

requests for confidentiality of a proposal response to this ITB shall be submitted in

writing and received no later than noon, Wednesday, February 28, 2024, to the

Genesee County Purchasing Department as listed above.

12. Errors, Omissions, and Discrepancies: If a Bidder discovers any ambiguity, conflict,

discrepancy, omission, or other error in this ITB, it shall immediately notify the

Genesee County Purchasing Manager of such error in writing and request modification

or clarification of the document prior to the deadline for submitting questions.

Genesee County will make modifications by issuing a written addendum. The Bidder

is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other

error in the Invitation to Bid prior to submitting a proposal or it shall be waived.

RFP #24-356

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Demolition and Asbestos Abatement of Former McDonald Dairy Site Release of Liability McDonald Dairy

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