Exterior Signage for Genesee County Tower Building Specifications and Drawings Addendum #1

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Posted:	Dec 27, 2023
Due:	Jan 18, 2024
Solicitation No:	23-353
Publication URL:	To access bid details, please log in.

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Chrystal Simpson, CPA

Chief Financial Officer

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380

www.geneseecountymi.gov

December 7, 2023

GENESEE COUNTY INVITATION TO BID (ITB) #23-353

Sealed bids will be received until 2:00 p.m. (EST), Thursday, January 18, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502

for the EXTERIOR SIGNAGE FOR GENESEE COUNTY TOWER BUILDING.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

bid response with the bid number, bid name, bid due date and time, and your firm’s name.

The bid request number and due date for this ITB are:

DUE DATE:

2:00 p.m. (EST), Thursday, January 18, 2024

DUE DATE FOR SUBMISSION OF QUESTIONS: Friday, December 22, 2023, before 5:00 pm (EST)

BID REQUEST NUMBER:

#23-353

Rita Schubert, Purchasing Manager

bid2\2022\23-353

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GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Genesee County Michigan

ITB # 23-353

ITB #23-353 EXTERIOR SIGNAGE FOR GENESEE COUNTY

TOWER BUILDING

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed bids will be received until 2:00 PM (EST), Thursday, January 18, 2024, at

the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint,

MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 4:00 p.m., closed holidays, check website for closed days. Label the envelope

containing the bid response as described on page 1. LATE BIDS AND BIDS SENT

BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Submit one original and one paper copy of your bid. After the bid closes you

may be contacted to send the County an electronic copy of your bid. All bids

become the property of Genesee County. The original must include a signature on

the Signature Page of a person authorized to make a binding offer. Failure to provide

the required number of duplicate copies may result in rejection of your bid. Bids may

not be submitted at the MITN site for this offering.

3. All submissions will be time stamped by an individual within the Office of Fiscal

Service Department. The only acceptable evidence of the time of receipt of the

submissions is that of the time clock that resides within said department. It is each

Bidder’s responsibility to ensure that its bid is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Bidder,

regardless of delays resulting from postal handling or for any other reasons. Bids will

be accepted at any time during the normal course of business only, said hours being

8:00 a.m. to 4:00 p.m. Local Time, Monday through Friday, legal holidays as

exception.

4. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

5. Michigan Inter-governmental Trade Network (MITN) – an alternate review of this

project can be done under bid # 23-353 Exterior Signage for Genesee County

Tower Building: https://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network and will post their bid opportunities to this site.

As a vendor, you can register with Michigan Inter-governmental Trade

Network (use hyperlink or https://www.mitn.info/Registration.asp?ID=2340)

and be sure that you see all available bids and opportunities. By selecting

automatic bid notification, your company will receive emails once Genesee

County has a bid opportunity that matches your company's business. In

addition, the site handles bid opportunities, ITBs, and RFQs for other

member governmental agencies. If you need help registering, please call

Michigan Inter-governmental Trade Network support department toll free 1-

800-835-4603.

ITB # 23-353

6. All communications, any modifications, clarifications, amendments, questions,

responses, or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of bid.

7. All prospective proposers shall be responsible for routinely checking the Genesee

County

Purchasing

Department

website

at:

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_de

partment/current_bids2023.php

for issued addenda and other relevant information. Genesee County shall not be

responsible for the failure of a prospective proposer to obtain addenda and other

information issued at any time related to this ITB.

8. A sample of a contract is attached to this ITB. After the award is made to the

successful proposer, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms and

conditions of the contract and this ITB must be clearly set forth in your bid and

referenced on company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or ITB unless those changes are

requested in your bid.

9. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in the attached sample contract. Failure to comply with these provisions will

cause termination of the agreement. The County of Genesee requires a signed

Genesee County Insurance Requirements acknowledgement form with each

proposal submitted.

The contractor agrees to be responsible for any loss or damage to property or persons

due to the performance of services herein contracted and further agrees to indemnify

and defend the County of Genesee, and any local government entity being serviced

under an agreement, against all claims or demands whatsoever, and to hold the County

of Genesee harmless from any loss or damage resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

proposers pursuant to Michigan Law.

10. Bid Format: Bids must be submitted in the format outlined in Section 7.

IMFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.

11. Contractors are to utilize the forms that are contained in this packet.

SECTION 2 - STANDARD TERMS & CONDITIONS

View Genesee County’s Standard Terms and Conditions by going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal%20S

ervices/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202023.pdf

ITB # 23-353

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified contractors to create and install exterior signage for the Genesee County

Tower Building.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department

on behalf of the Department of Facilities & Operations. The contact person is Rita

Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room 361,

Flint, Michigan 48502, phone: (810)-257-3195, fax: (810) 257- 3380 and

rschubert@geneseecountymi.gov Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received before 5:00 pm on Friday, December 22, 2023, to the

Genesee County Purchasing Department as listed above. E-mail is the preferred

method of contact for all inquiries concerning this ITB, and please entitle the

subject line of your e-mail as follows: Question(s) for ITB # 23-353. No verbal

interpretation to any respondent as to the meaning of any requirement stated in

this ITB shall be binding on Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this ITB prior to the date for bid submission. In such an event, an addendum will

posted

the

Purchasing

Department

website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_

department/index.php). Further, all proposers shall acknowledge having seen

any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB

or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent and

will not be reimbursed by Genesee County. Bids should be prepared simply and

economically, providing a straightforward, concise description of the proposer’s

ability to meet the requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all proposers are encouraged

to submit a complete response to this ITB using the format outlined in Section 7,

INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the

paper bids must be signed with an original signature of the official authorized to

bind the proposer to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any Bid that

has been submitted, but prior to the Bid Opening Date, may be made only within

the discretion and written approval of the Purchasing Administrator.

8. Withdrawal of Bid: Bids may only be withdrawn by a proposer with written notice

prior to the date and time set for the opening of bids.

ITB # 23-353

9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be

binding on the proposer for 120 calendar days following the due date.

10. Right To Reject: Genesee County reserves the right to reject any and all bids

received in response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a proposer wishes to designate any portion of their

submission as “confidential” or “proprietary,” the proposer must contact the

Purchasing Manager prior to submission of the bid. All requests regarding

disclosure and requests for confidentiality of a bid response to this ITB shall be

submitted in writing and received no later than Wednesday, January 10, 2023, by

12:00 p.m. (EST), to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, And Discrepancies: If a Proposer discovers any ambiguity,

conflict, discrepancy, omission, or other error in the ITB, it shall immediately notify

the Genesee County Purchasing Manager of such error in writing and request

modification or clarification of the document prior to the deadline for submitting

questions. Genesee County will make modifications by issuing a written addendum.

The proposer is responsible for clarifying any ambiguity, conflict, discrepancy,

omission, or other error in the Invitation for Bids prior to submitting a bid or it shall

be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers

whose bid, based on the evaluation criteria stated herein, has been determined to

be reasonably susceptible of being selected for award. After discussions are held,

and prior to award, proposers may be allowed the opportunity to submit revisions

to their bids for the purpose of obtaining best and final offers.

During the aforementioned procedures, neither the names of any of the proposers

nor the contents of any bid will be disclosed until the completion of negotiations and

revision of bids (Best and Final Offers).

The contract that may be entered into will be awarded based on the bid response

and, where applicable, the Best and Final Offer that is the most advantageous to

Genesee County, per the evaluation criteria included in this ITB.

14. Prime Contractor Responsibilities: The successful offeror(s) shall be required

to assume responsibility for all services offered in the bid regardless of who

produces them. Further, the County will consider the successful offeror to be the

sole point of contact with regard to contractual matters, including payment of any

and all charges resulting from the contract.

15. Non-Assignability: The contract may not be assigned, transferred, or conveyed

by the Contractor without the expressed written consent of Genesee County.

ITB # 23-353

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
23-353	Exterior Signage for Genesee County Tower Building Specifications and Drawings Addendum #1	Thursday, January 18, 2024 @ 2:00 PM

Exterior Signage for Genesee County Tower Building Specifications and Drawings Addendum #1

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