Case Management Services for the Genesee County Office of Senior Services

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Feb 23, 2024
Due:	Apr 2, 2024
Solicitation No:	24-361
Publication URL:	To access bid details, please log in.

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Chrystal Simpson

Chief Financial Officer

February 23, 2024

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

GENESEE COUNTY REQUEST FOR PROPOSALS #24-361

Sealed proposals will be received until 2:00 p.m. (EST) Tuesday, April 2, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,

48502 for CASE MANAGEMENT SERVICES FOR THE GENESEE COUNTY OFFICE

OF SENIOR SERVICES.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee

County

Purchasing

Department

the

website

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal%2

0Services/PURCHASING%20REGULATIONS%20REVISED%20by%20AJP%20update

d%204.11.23%20(002)%20(1).pdf.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

proposal response with the proposal number, proposal name, proposal due date and time, and

your firm’s name. The proposal request number and due date for this RFP are:

DUE DATE:

2:00 PM (EDT), Tuesday, April 2, 2024

QUESTIONS DUE:

Monday, March 11, 2024, before 5:00 PM

PROPOSAL NUMBER

#24-361

Rita Schubert_____________

Rita Schubert, Purchasing Manager

bid2\2024\24-361

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFP #24-361

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO PROPOSERS.......................................... 3

SECTION 2 - STANDARD TERMS & CONDITIONS...................................... 5

SECTION 3 - ADDITIONAL TERMS & CONDITIONS.................................... 5

SECTION 4 - QUALIFICATIONS OF PROPOSERS ...................................... 8

SECTION 5 - PROJECT OVERVIEW............................................................. 8

SECTION 6 - PROJECT INFORMATION AND SCOPE OF WORK ............... 9

SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS ................ 17

SECTION 8 - EVALUATION AND SELECTION PROCEDURE ................... 22

SECTION 9 - EVALUATION CRITERIA ....................................................... 23

SECTION 10 – INSURANCE REQUIRED FROM PROPOSERS ................. 25

SIGNATURE PAGE...................................................................................... 27

GENESEE COUNTY INSURANCE REQUIREMENTS ................................. 28

REFERENCES…….. .................................................................................... 29

ATTACHMENT 1: Minimum Standards:..................................................... 30

ATTACHMENT 2: Minimum Standards:..................................................... 32

PROFESSIONAL SERVICES CONTRACT.................................................. 33

EXHIBIT A…………...................................................................................... 41

RFP #24-361

RFP #24-361 CASE MANAGEMENT SERVICES FOR THE

GENESEE COUNTY OFFICE OF SENIOR SERVICES

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 2:00 p.m. (EST) Tuesday, April 2, 2024, at

the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint,

MI, 48502. The Genesee County Purchasing Department hours of operation are

8:00 a.m. to 5:00 p.m., closed holidays check website for closed days. Label the

envelope containing the proposal response as described on page 1. LATE

PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT

BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

3. Submit one original and one paper copy of your bid. After the bid closes, you

will be contacted to send the County an electronic copy of your bid via email.

All bids submitted become the property of Genesee County. The original must

include a signature on the Signature Page of a person authorized to make a binding

offer. Failure to provide the required number of duplicate copies may result in

rejection of your proposal. Bids may not be submitted on the MITN site for this

offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal

Service Department. The only acceptable evidence of the time of receipt of the

submissions is that of the time clock that resides within said department. It is each

Bidder’s responsibility to ensure that its bid is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Bidder,

regardless of delays resulting from postal handling or for any other reasons. Bids

will be accepted at any time during the normal course of business only, said hours

being 8:00 a.m. to 4:00 p.m. Local Time, Monday through Friday, legal holidays as

exception.

5. Michigan Inter-governmental Trade Network– an alternate review of the CASE

MANAGEMENT SERVICES FOR THE GENESEE COUNTY OFFICE OF SENIOR

SERVICES can be done at https://www.bidnetdirect.com/mitn.

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities

to this site. As a vendor, you can register with Michigan Inter-

governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, RFPs, and RFQs for other member

RFP #24-361

governmental agencies. If you need help registering, please call Michigan

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

6. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this RFP, shall be made by and through

the purchasing contact reference in this solicitation. No contact regarding this

solicitation made with other County employees is permitted. Any violation of this

condition may result in immediate rejection of proposal.

7. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_departm

ent/current_bids_2024.php for issued addenda and other relevant information.

Genesee County shall not be responsible for the failure of a prospective proposer to

obtain addenda and other information issued at any time related to this RFP.

8. The County’s Standard Proposed Contract is attached to this RFP. After the award

is made to the successful proposer, the County and the successful proposer will

negotiate a final contract that substantially conforms to the Standard Proposed

Contract. Any exceptions to the terms and conditions of the Standard Proposed

Contract and this RFP must be clearly set forth in your proposal and referenced on

company letterhead. The County will not entertain negotiations to change any

terms and conditions of the Standard Proposed Contract or RFP unless those

changes are requested in your proposal.

9. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in Section 10 Insurance Required from Proposer. Failure to comply with

these provisions will cause termination of the agreement. The County of Genesee

requires a signed Genesee County Insurance Requirements acknowledgement

form with each proposal submitted.

The contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee, and any local government entity

being serviced under an agreement, against all claims or demands whatsoever,

and to hold the County of Genesee harmless from any loss or damage resulting

therefrom.

County Policy dictates that under no circumstances can the County agree to

indemnify bidders pursuant to Michigan Law.

10. Preference for Genesee County Businesses and Veteran-Owned Businesses.

Unless the funding source for the contract prohibits such preferences, in the case of

requests for proposals where a quantitative based evaluation criteria is used for

evaluating responsive proposals, Preferred Businesses shall be afforded an

additional five (5) percent of the total evaluation points up to a maximum of five (5)

points.

RFP #24-361

11. Proposal Format: Proposals must be submitted in the format outlined in SECTION

7 - INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.

SECTION 2 - STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fis

cal%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION

%202023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting

proposals from qualified firms to provide Case Management Services and to

conduct a Program of coordinated, collaborative services with a focus on

responsible use of limited resources.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Office of Senior Services

(GCOSS). The contact person is Rita Schubert, Purchasing Manager, Genesee

County, 1101 Beach Street, Room 361, Flint, Michigan 48502, phone:

(810)-257-3195, and rschubert@geneseecountymi.gov. Email is the preferred

method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in

writing and received no later than Monday, March 11, 2024, before 5:00 PM to

the Genesee County Purchasing Department as listed above. E-mail is the

preferred method of contact for all inquiries concerning this RFP. Please entitle

the subject line of your e-mail as follows: Questions(s) for RFP #24-361. No

verbal interpretation to any respondent as to the meaning of any requirement

stated in this RFP shall be binding on Genesee County. All responses to

questions regarding this RFP shall be issued in writing and distributed as an

addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this RFP prior to the date for proposal submission. In such an event, an

addendum will be posted on the Purchasing Department website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing

_department/current_bids_2024.php.). Further, all proposers shall

acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the

Signature Page.

5. Proposal Considerations: All costs incurred in the preparation of a response to

this RFP or any costs prior to approval of the contract by Genesee County and

formal notification to the selected proposer will be the responsibility of the

respondent and will not be reimbursed by Genesee County. Bids should be

prepared simply and economically, providing a straightforward, concise

description of the proposer’s ability to meet the requirements of this RFP.

RFP #24-361

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
24-361	Case Management Services for the Genesee County Office of Senior Services	Tuesday, April 2, 2024 @ 2:00 PM

Case Management Services for the Genesee County Office of Senior Services

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