115 Pound Railroad Switch

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Posted:	Feb 9, 2024
Due:	Mar 7, 2024
Solicitation No:	24-359
Publication URL:	To access bid details, please log in.

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Chrystal Simpson

Chief Financial Officer

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

February 8, 2024

GENESEE COUNTY INVITATION TO BID (ITB) #24-359

Bids will be received until 2:00 p.m. (EST), Thursday, March 7, 2024, at the Genesee County

Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for 115 Pound

Railroad Switch.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website www.geneseecountymi.gov.

Each offeror is responsible for labeling the exterior of their envelope containing the bid with the

bid number, bid name, bid due date and time, and your firm’s name. The bid request number

and due date for this ITB are:

DUE DATE:

2:00 PM (EST), Thursday, March 7, 2024

DUE DATE FOR SUBMISSION OF QUESTIONS: 5:00 PM (EST) Thursday, February 22, 2024

ITB NUMBER

#24-359

Derrick Jones, Purchasing Administrator

bid2\2024\24-359

Attachments

ITB 24-359

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO PROPOSERS.......................................... 3

SECTION 2 – STANDARD TERMS & CONDITIONS ..................................... 4

SECTION 3 – ADDITIONAL TERMS & CONDITIONS ................................... 4

SECTION 4 – QUALIFICATIONS OF PROPOSERS ...................................... 7

SECTION 5 –SCOPE OF WORK AND PROJECT INFORMATION................7

SECTION 6 – EVALUATION PROCESS AND SELECTION .......................... 8

SECTION 7 – INFORMATION REQUIRED FROM PROPOSERS .................. 8

COST FORM………. ....................................................................................... 9

SIGNATURE PAGE ...................................................................................... 10

REFERENCES……....................................................................................... 11

ITB 24-359

ITB #24-359 115 Pound Railroad Switch

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. Sealed bids will be received until 2:00 p.m. (EST), Thursday, March 7, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502

or email to djones@geneseecountymi.gov. The Genesee County Purchasing Department

hours of operation are 8:00 a.m. to 5:00 p.m., closed holidays. Label the envelope

containing the bid response as described on page 1. Bids received after said date and

time will not be accepted.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive review

period will be conducted to ensure that Genesee County selects the best possible vendor

that will provide the best value and service.

3. Submit one original and one copy. After the bid closes, Genesee County’s Purchasing

Department will contact you to send us an electronic version of your bid via e-mail. All bids

submitted become the property of Genesee County. The original must include a signature

on the Signature Page of a person authorized to make a binding offer. Bids may not be

submitted at the MITN site for this offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal Service

Department. The only acceptable evidence of the time of receipt of the submissions is that

of the time clock that resides within said department. It is each Bidder’s responsibility to

ensure that its bid is time stamped by the Fiscal Services Department by the deadline. This

responsibility rests entirely with the Bidder, regardless of delays resulting from postal

handling or for any other reasons. Bids will be accepted at any time during the normal

course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time, Monday

through Friday, legal holidays as an exception.

5. Michigan Inter-governmental Trade Network– an alternate review of this bid under Bid #24-

359 115 Pound Railroad Switch can be done at https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities

to this site. As a vendor, you can register with Michigan Inter-

governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, ITBs, and ITBs for other member

governmental agencies. If you need help registering, please call Michigan

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

6. All communications, any modifications, clarifications, amendments, questions, responses,

or any other matters related to this ITB, shall be made by and through the purchasing

ITB 24-359

contact reference in this solicitation. No contact regarding this solicitation made with other

County employees is permitted. Any violation of this condition may result in immediate

rejection of bid.

7. All prospective proposers shall be responsible for routinely checking the Genesee County

Purchasing Department website at: Current Bids (geneseecountymi.gov) for issued

addenda and other relevant information. Genesee County shall not be responsible for the

failure of a prospective proposer to obtain addenda and other information issued at any

time related to this ITB.

8. The contractor agrees to be responsible for any loss or damage to property or persons

due to the performance of services herein contracted and further agrees to indemnify and

defend the County of Genesee, and any local government entity being serviced under an

agreement, against all claims or demands whatsoever, and to hold the County of Genesee

harmless from any loss or damage resulting therefrom.

9. Bids must be submitted in the format outlined in SECTION 7 - INFORMATION REQUIRED

FROM PROPOSERS to be deemed responsive. Bidders are to utilize the forms that are

contained in this packet.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions by

going to the following link: Std T C SECTION 2016.pdf (revize.com) .

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified vendors who can provide said switch to the County as requested by Genesee

County Parks and Recreation Department.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on

behalf of the Genesee County Park and Recreation Department. The contact person is

Derrick Jones, Purchasing Administrator, Genesee County, 1101 Beach Street, Room 361,

Flint, Michigan 48502, phone: (810) 257-3851, and djones@geneseecountymi.gov. Email

is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing

and received no later than Thursday, February 22, 2024, before 5:00 PM (EST) to the

Genesee County Purchasing Department as listed above. E-mail is the preferred method

of contact for all inquiries concerning this ITB, and please entitle the subject line of your e-

mail as follows: Question(s) for ITB #24-359. No verbal interpretation to any respondent

as to the meaning of any requirement stated in this ITB shall be binding on Genesee

County. All responses to questions regarding this ITB shall be issued in writing and

distributed as an addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this

ITB prior to the date for bid submission. In such an event, an addendum will be posted on

ITB 24-359

the Purchasing Department website, Current Bids (geneseecountymi.gov) . Further, all

proposers shall acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on

the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB or any

costs prior to approval of the contract by Genesee County and formal notification to the

selected proposer will be the responsibility of the respondent and will not be reimbursed by

Genesee County. Bids should be prepared simply and economically, providing a

straightforward, concise description of the proposer’s ability to meet the requirements of

this ITB.

6. Responsive Bids: To ensure proper consideration, all proposers are encouraged to

submit a complete response to this ITB using the format outlined in Section 7,

INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper

bids must be signed with an original signature of the official authorized to bind the

proposer to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any bid that has been

submitted, but prior to the Bids closing date, may be made only within the discretion and

written approval of the Purchasing Administrator.

8. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice prior

to the date and time set for the bid closing.

9. Validity Period: Any bid submitted as a result of this Request for Bid shall be binding on

the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all bids received in

response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the provisions

of Public Act N. 442 of 1976 known as the “Freedom of Information Act”. This Act also

provides for the complete disclosure of contracts and attachments thereto. In the event

that a proposer wishes to designate any portion of their submission as “confidential” or

“proprietary,” the proposer must contact the Purchasing Manager prior to submission of the

bid. All requests regarding disclosure and requests for confidentiality of a bid response to

this ITB shall be submitted in writing and received no later than noon, Monday, March 4,

2024 to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, and Discrepancies: If a Proposer discovers any ambiguity, conflict,

discrepancy, omission, or other error in this ITB, it shall immediately notify the Genesee

County Purchasing Manager of such error in writing and request modification or clarification

of the document prior to the deadline for submitting questions. Genesee County will make

modifications by issuing a written addendum. The Proposer is responsible for clarifying any

ambiguity, conflict, discrepancy, omission, or other error in the Request for Bids prior to

submitting a bid or it shall be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers whose bid,

based on the evaluation criteria stated herein, has been determined to be reasonably

ITB 24-359

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
24-359	115 Pound Railroad Switch	Thursday, March 7, 2024 @ 2:00 PM

115 Pound Railroad Switch

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See also