Boat for Genesee County Sheriff Office (GCSO) Addendum #1

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	19 - Ships, Small Craft, Pontoons, and Floating Docks Y - Construction of Structures and Facilities
Posted:	Feb 9, 2024
Due:	Feb 15, 2024
Solicitation No:	24-358
Publication URL:	To access bid details, please log in.

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Chrystal Simpson, CPA

Chief Financial Officer

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380

www.geneseecountymi.gov

January 26, 2024

GENESEE COUNTY INVITATION TO BID #24-358

Sealed bids will be received until 2:00 p.m. (EST), Thursday, February 15, 2024, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502

for BOAT FOR GENESEE COUNTY SHERIFF OFFICE (GCSO).

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website www.geneseecountymi.gov.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

bid response with the bid number, bid name, bid due date and time, and your firm’s name.

The bid request number and due date for this ITB are:

DUE DATE:

2:00 PM (EST), Thursday February 15, 2024

DUE DATE FOR SUBMISSION OF QUESTIONS: 5:00 PM (EST) Thursday February 8, 2024

PROPOSAL NUMBER

#24-358

___________________________________

Rita Schubert, Purchasing Manager

bid2\2024\24-358

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov.

ITB #24-358

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO PROPOSERS...................................... 3

SECTION 2 - STANDARD TERMS & CONDITIONS.................................. 4

SECTION 3 - ADDITIONAL TERMS & CONDITIONS................................ 4

SECTION 4 – BOAT SPECIFICATION SHEET & BID FORM.................... 7

BID FORM……… .......................................................................................... 8

SIGNATURE PAGE.................................................................................... 9

ITB #24-358

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed bids will be received until 2:00 p.m. (EST), Thursday, February 15, 2024, at

the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint,

MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 5:00 p.m., closed holidays, check website for closed days. Label the sealed

envelope containing the bid response as described on page 1. LATE

PROPOSALS/BIDS SENT BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

3. Submit one original and one paper copy of your bid. After the bid closes you

will be contacted to send the County an electronic copy of your bid. All bids

become the property of Genesee County. The original must include a signature on

the Signature Page of a person authorized to make a binding offer. Failure to provide

the required number of duplicate copies may result in rejection of your bid.

4. All submissions will be time stamped by an individual within the Office of Fiscal

Service Department. The only acceptable evidence of the time of receipt of the

submissions is that of the time clock that resides within said department. It is each

Bidder’s responsibility to ensure that its bid is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Bidder,

regardless of delays resulting from postal handling or for any other reasons. Bids will

be accepted at any time during the normal course of business only, said hours being

8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as an

exception.

5. Michigan Inter-governmental Trade Network (MITN) – an alternate review of this

project can be done at http://www.bidnetdirect.com/mitn under bid #24-358 Boat

for Genesee County Sheriff Office (GCSO)

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network and will post their bid opportunities to this

site. As a vendor, you can register with Michigan Inter-governmental

Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, RFPs, and RFQs for other member

governmental agencies. If you need help registering, please call Michigan

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

b. Bids may not be submitted at the MITN site for this offering.

ITB #24-358

6. All communications, any modifications, clarifications, amendments, questions,

responses, or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of bid.

7. All prospective bidders shall be responsible for routinely checking the Genesee

County Purchasing Department website at

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_departm

ent/current_bids_2024.php for issued addenda and other relevant information.

Genesee County shall not be responsible for the failure of a prospective proposer to

obtain addenda and other information issued at any time related to this ITB.

8. Bid Format: Submit the following:

• ITB # 24-358 – Cover Page to End of Document

• Completed Bid Form

• Signed Signature Page

• Statement of Exceptions (see Section 3 #17

• On a separate sheet of paper or a specification sheet list any additional equipment

or features not on minimum watercraft equipment list.

• Additional information and comments – any information that is believed to be

pertinent or not asked for elsewhere.

SECTION 2 - STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fis

cal%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION

%202023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified contractor to procure a boat.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Sheriff Office (GCSO). The sole

contact person is Rita Schubert, Purchasing Manager, Genesee County, 1101

Beach Street, Room 361, Flint, Michigan 48502, phone: (810)-257-3030, fax: (810)

257-3560 and rschubert@geneseecountymi.gov. Email is the preferred method of

contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received no later than Thursday, February 8, 2024, by 5:00 p.m.

(EST), to the Genesee County Purchasing Department as listed above. E-mail is

the preferred method of contact for all inquiries concerning this ITB. No verbal

interpretation to any respondent as to the meaning of any requirement stated in

this ITB shall be binding on Genesee County. All responses to questions regarding

ITB #24-358

this ITB shall be issued in writing and distributed as an addendum by Genesee

County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this ITB prior to the date for bid submission. In such an event, an addendum

will be posted on the Purchasing Department website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing

_department/current_bids_2024.php). Further, all proposers shall

acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the

Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB

or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent and

will not be reimbursed by Genesee County. Bids should be prepared simply and

economically, providing a straightforward, concise description of the proposer’s

ability to meet the requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all proposers are encouraged

to submit a complete response to this ITB using the format outlined in Section 1

#8. In addition, at least one of the paper bids must be signed with an original

signature of the official authorized to bind the proposer to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any Bid that

has been submitted, but prior to the Bid Opening Date, may be made only within

the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice

prior to the date and time set for the opening of bids.

9. Validity Period: Any bid submitted as a result of this Request for Bid shall be

binding on the proposer for 120 calendar days following the due date.

10. Right To Reject: Genesee County reserves the right to reject any and all bids

received in response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a proposer wishes to designate any portion of their

submission as “confidential” or “proprietary,” the proposer must contact the

Purchasing Manager prior to submission of the bid. All requests regarding

disclosure and requests for confidentiality of a bid response to this ITB shall be

submitted in writing and received no later than Thursday, February ??, 2024 by

12:00 p.m. (EST), to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, And Discrepancies: If a Proposer discovers any ambiguity,

conflict, discrepancy, omission, or other error in the ITB, it shall immediately notify

the Genesee County Purchasing Manager of such error in writing and request

modification or clarification of the document prior to the deadline for submitting

questions. Genesee County will make modifications by issuing a written

ITB #24-358

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
24-358	Boat for Genesee County Sheriff Office (GCSO) Addendum #1	Thursday, February 15, 2024 @ 2:00 PM

Boat for Genesee County Sheriff Office (GCSO) Addendum #1

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