Solar Canopy Design and Installation @ Genesee County Animal Control Facility A mandatory pre-bid meeting will be held on Monday, December 18, 2023, at 10:00 a.m. (EST) at the Genesee County Animal Control Facility, G-4351 W. Pasadena Ave., Flint, MI 48502. All vendors submitting a proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford consultants the opportunity to obtain information about this project and ask any questions directly related to this solicitation. An attendance sheet will be provided and shall serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Consultants bid. Addendum #1 Addendum #2 Wage Determinant

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Dec 22, 2023
Due:	Jan 11, 2024
Solicitation No:	23-351
Publication URL:	To access bid details, please log in.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
23-351	Solar Canopy Design and Installation @ Genesee County Animal Control Facility A mandatory pre-bid meeting will be held on Monday, December 18, 2023, at 10:00 a.m. (EST) at the Genesee County Animal Control Facility, G-4351 W. Pasadena Ave., Flint, MI 48502. All vendors submitting a proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford consultants the opportunity to obtain information about this project and ask any questions directly related to this solicitation. An attendance sheet will be provided and shall serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Consultants bid. Addendum #1 Addendum #2 Wage Determinant	Thursday, January 11, 2024 @ 2:00 PM

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Chrystal Simpson

Chief Financial Officer

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

November 16, 2023

GENESEE COUNTY REQUEST FOR PROPOSAL (RFP) #23-351

Sealed proposals will be received until 2:00 p.m. (EST), Thursday, January 11, 2024, at the Genesee

County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for Solar Canopy

Design and Installation @ Genesee County Animal Control Facility.

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a copy

of which is on file and available for inspection at the Genesee County Purchasing Department.

A mandatory pre-bid meeting will be held on Monday, December 18, 2023, at 10:00 a.m. (EST) at the

Genesee County Animal Control Facility, G-4351 W. Pasadena Ave., Flint, MI 48502. All vendors

submitting a proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time

following the start of the meeting. This meeting will afford consultants the opportunity to obtain

information about this project and ask any questions directly related to this solicitation. An attendance

sheet will be provided and shall serve as the official document verifying attendance. Failure to attend this

meeting shall result in disqualification of a Consultants bid.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the proposal

response with the proposal number, proposal name, proposal due date and time, and your firm’s name.

The proposal request number and due date for this RFP are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

PRE-BID MEETING:

POST MEETING SUBMISSION OF QUESTIONS:

PROPOSAL NUMBER

2:00 PM (EST), Thursday, January 11, 2024

5:00 PM (EST) Wednesday, December 13, 2023

Monday, December 18, 2023 @ 10:00 AM (EST)

Tuesday, December 19, 2023, before 5:00 PM

#23-351

_____________

Derrick Jones, Purchasing Administrator

Bid8\2023\23-351

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.gc4me.com

RFP #23-351

RFP #23-351 Solar Canopy Design and Installation @

Genesee County Animal Control Facility

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 2:00 p.m. (EST), Thursday, November ??,

2023, at the Genesee County Purchasing Department, 1101 Beach Street, Room

361, Flint, MI, 48502. The Genesee County Purchasing Department hours of

operation are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check

website for closed days. Label the sealed envelope containing the proposal

response as described on page 1. LATE PROPOSALS AND PROPOSALS SENT

BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. A mandatory pre-bid meeting will be held on Tuesday, October 9, 2023, at 10:00

AM (EST). Meeting will be held in person at the Genesee County Animal Control

Facility (see cover page for additional information). All vendors submitting a

proposal must attend the mandatory pre-bid meeting and arrive within a reasonable

time following the start of the meeting. This meeting will afford Consultants the

opportunity to obtain information about this project and ask any questions directly

related to this solicitation. An attendance sheet will be provided and shall serve as

the official document verifying attendance. Failure to attend this meeting shall result

in disqualification of a Consultant’s bid.

3. The County Building will be open for vendors to drop off their submissions. Upon

entrance, please proceed to Rm. 361 to drop off your bid. Effective June 28, 2021,

the County offices do not require screening or mask use in vaccinated or

unvaccinated employees or visitors, except in healthcare settings where masks are

required regardless.

4. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

5. Submit one original and one paper copy of your proposal. After the proposal

closes, you will be contacted to send the County an electronic copy of your

proposal via email. All proposals submitted become the property of Genesee

County. The original must include a signature on the Signature Page of a person

authorized to make a binding offer. Failure to provide the required number of

duplicate copies may result in rejection of your proposal. Proposals may not be

submitted on the MITN site for this offering.

6. All submissions will be time stamped by an individual within the Office of Fiscal

Service Department. The only acceptable evidence of the time of receipt of the

submissions is that of the time clock that resides within said department. It is each

Bidder’s responsibility to insure that its bid is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Bidder,

RFP #23-351

regardless of delays resulting from postal handling or for any other reasons. Bids will

be accepted at any time during the normal course of business only, said hours being

8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as

exception.

7. Michigan Inter-governmental Trade Network– an alternate review of this proposal

under Proposal # 23-351 Solar Canopy Design and Installation @ Genesee

County Animal Control Facility can be done at https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan

Inter-governmental Trade Network (MITN) and will post their bid

opportunities to this site. As a vendor, you can register with

Michigan Inter-governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that

you see all available bids and opportunities. By selecting automatic

bid notification, your company will receive emails once Genesee

County has a bid opportunity that matches your company's

business. In addition, the site handles bid opportunities, RFPs, and

RFQs for other member governmental agencies. If you need help

registering, please call Michigan Inter-governmental Trade Network

support department toll free 1-800-835-4603.

8. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this RFP, shall be made by and through

the purchasing contact reference in this solicitation. No contact regarding this

solicitation made with other County employees is permitted. Any violation of this

condition may result in immediate rejection of proposal.

9. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at

http://www.gc4me.com/departments/purchasing for issued addenda and other

relevant information. Genesee County shall not be responsible for the failure of a

prospective proposer to obtain addenda and other information issued at any time

related to this RFP.

10. A sample of a contract is attached to this RFP. After the award is made to the

successful proposer, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract and scope of work. Any

exceptions to the terms and conditions of the contract and this RFP must be clearly

set forth in your bid and referenced on company’s letterhead. The County will not

entertain negotiations to change any terms and conditions of the contract or RFP

unless those changes are requested in your bid, and further review of selected

vendors response.

11. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in this document under Section 9. Failure to comply with these provisions

will cause termination of the agreement.

RFP #23-351

The Consultant agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee, and any local government entity

being serviced under an agreement, against all claims or demands whatsoever, and

to hold the County of Genesee harmless from any loss or damage resulting

therefrom.

12. Proposals must be submitted in the format outlined in SECTION 8 - INFORMATION

REQUIRED FROM PROPOSERS to be deemed responsive.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link:

http://www.gc4me.com/Std%20T%20%20C%20%20SECTION%202016.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting

proposals from qualified v e n d o r who can provide said requested services to the

County as requested by the Genesee County Court system.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing Department

on behalf of the Genesee County Planning Department. The contact person is

Derrick Jones, Purchasing Administrator, Genesee County, 1101 Beach Street,

Room 361, Flint, Michigan 48502, phone: (810) 257-3195, and

djones@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in

writing and received no later than Thursday, October ?, 2023, before 5:00 PM

(EST) to the Genesee County Purchasing Department as listed above. E-mail is

the preferred method of contact for all inquiries concerning this RFP, and please

entitle the subject line of your e-mail as follows: Question(s) for RFP #23-346. No

verbal interpretation to any respondent as to the meaning of any requirement

stated in this RFP shall be binding on Genesee County. All responses to

questions regarding this RFP shall be issued in writing and distributed as an

addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of

this RFP prior to the date for proposal submission. In such an event, an addendum

will be posted on the Purchasing Department website

(http://www.gc4me.com/Purchasing/currentbids.htm.). Further, all proposers shall

acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the

Signature Page.

RFP #23-351

5. Proposal Considerations: All costs incurred in the preparation of a response to

this RFP or any costs prior to approval of the contract by Genesee County and

formal notification to the selected proposer will be the responsibility of the

respondent and will not be reimbursed by Genesee County. Bids should be

prepared simply and economically, providing a straightforward, concise description

of the proposer’s ability to meet the requirements of this RFP.

6. Responsive Proposals: To ensure proper consideration, all proposers are

encouraged to submit a complete response to this RFP using the format outlined in

Section 8, INFORMATION REQUIRED FROM PROPOSERS. In addition, at least

one of the paper proposals must be signed with an original signature of the official

authorized to bind the proposer to its provisions.

7. Proposal Modifications: Clarifications, modifications, or amendments to any

Proposal that has been submitted, but prior to the Proposal Opening Date, may be

made only within the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Proposal: Proposals may only be withdrawn by a proposer with

written notice prior to the date and time set for the opening of proposals.

9. Validity Period: Any proposal submitted as a result of this Request for Proposal

shall be binding on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all proposals

received in response to this RFP.

11. Disclosure: All information in an offeror’s proposal is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a proposer wishes to designate any portion of their

submission as “confidential” or “proprietary,” the proposer must contact the

Purchasing Manager prior to submission of the proposal. All requests regarding

disclosure and requests for confidentiality of a proposal response to this RFP shall be

submitted in writing and received no later than noon, Monday, November ??,

2023, to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, and Discrepancies: If a Proposer discovers any ambiguity,

conflict, discrepancy, omission, or other error in this RFP, it shall immediately notify

the Genesee County Purchasing Manager of such error in writing and request

modification or clarification of the document prior to the deadline for submitting

questions. Genesee County will make modifications by issuing a written addendum.

The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy,

omission, or other error in the Request for Proposals prior to submitting a proposal

or it shall be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers

whose bid, based on the evaluation criteria stated herein, has been determined to be

reasonably susceptible of being selected for award. After discussions are held, and

RFP #23-351

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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