Network Infrastructure @ Genesee County Tower Building

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Posted:	Nov 28, 2023
Due:	Dec 20, 2023
Solicitation No:	23-349
Publication URL:	To access bid details, please log in.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
23-349	Network Infrastructure @ Genesee County Tower Building Addendum #1 A mandatory pre-bid meeting will be held on Tuesday, December 5, 2023, at 10:00 AM (EST) Genesee County Tower Building, 324 S. Saginaw St, Flint, MI 48502 – to enter the building you are required to wear a hard hat, sturdy shoes, and a high-viz vest or bright clothing. All contractors submitting a bid must attend the mandatory pre-bid meeting and arrive within a reasonable time following the start of the meeting. This meeting will afford contractors the opportunity to obtain information about this project and ask any questions directly related to this solicitation. An attendance sheet will be provided and will serve as the official document verifying attendance. Failure to attend this meeting shall result in disqualification of a Contractor’s bid.	Wednesday, December 20, 2023 @ 2:00 PM

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Chrystal Simpson, CPA

Chief Financial Officer

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380

www.gc4me.com

November 17, 2023

GENESEE COUNTY INVITATION TO BID (ITB) #23-349

Sealed bids will be received until 2:00 p.m. (EST), Wednesday, December 20, 2023, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for

the Network Infrastructure @ Genesee County Tower Building.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department.

A mandatory pre-bid meeting will be held on Tuesday, December 5, 2023, at 10:00 AM

(EST) Genesee County Tower Building, 324 S. Saginaw St, Flint, MI 48502 – to enter the

building you are required to wear a hard hat, sturdy shoes, and a high-viz vest or bright clothing.

All contractors submitting a bid must attend the mandatory pre-bid meeting and arrive within a

reasonable time following the start of the meeting. This meeting will afford contractors the

opportunity to obtain information about this project and ask any questions directly related to this

solicitation. An attendance sheet will be provided and will serve as the official document

verifying attendance. Failure to attend this meeting shall result in disqualification of a

Contractor’s bid.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid

response with the bid number, bid name, bid due date and time, and your firm’s name. The bid

request number and due date for this ITB are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

MANDATORY PRE-BID MEETING:

POST MEETING SUBMISSION OF QUESTIONS:

BID REQUEST NUMBER:

2:00 p.m.(EST), Wednesday, December 20, 2023

Thursday, November 30, 2023, before 5:00 pm (EST)

Tuesday, December 5, 2023 @ 10:00 AM (EST)

Wednesday, December 6, 2023, before 5:00 PM (EST)

#23-349

Rita Schubert, Purchasing Manager

bid2\2023\23-349

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

ITB # 23-349

ITB #23-349 Network Infrastructure @ Genesee County Tower

Building

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed bids will be received until 2:00 PM (EST), Wednesday, December 20,

2023, at the Genesee County Purchasing Department, 1101 Beach Street, Room

361, Flint, MI, 48502. The Genesee County Purchasing Department hours of

operation are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check

website for closed days. Label the envelope containing the bid response as

described on page 1. LATE BIDS AND BIDS SENT BY FACSIMILE OR E-MAIL

WILL NOT BE ACCEPTED.

2. A mandatory pre-bid meeting will be held on Tuesday, December 5, 2023 @ 10:00

AM (EST) at Genesee County Tower Building, 324 S Saginaw St., Flint, MI 48502

to enter the building you are required to wear a hard hat, sturdy shoes, and a high-

viz vest or bright clothing. All contractors submitting a bid must attend the

mandatory pre-bid meeting and arrive within a reasonable time following the start of

the meeting. This meeting will afford contractors the opportunity to obtain

information about this project and ask any questions directly related to this

solicitation. Subcontractors are encouraged to attend. An attendance sheet will be

provided and will serve as the official document verifying attendance. Failure to

attend this meeting shall result in disqualification of a Contractor’s bid.

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

4. Submit one original, one paper copy of your proposal. After the proposal

closes you will be contacted to send the County an electronic copy of your

proposal. All bids become the property of Genesee County. The original must

include a signature on the Signature Page of a person authorized to make a binding

offer. Failure to provide the required number of duplicate copies may result in

rejection of your bid. Bids may not be submitted at the MITN site for this offering.

5. All submissions will be time stamped by an individual within the Office of Fiscal

Service Department. The only acceptable evidence of the time of receipt of the

submissions is that of the time clock that resides within said department. It is each

Bidder’s responsibility to ensure that its bid is time stamped by the Fiscal Services

Department by the deadline. This responsibility rests entirely with the Bidder,

regardless of delays resulting from postal handling or for any other reasons. Bids

will be accepted at any time during the normal course of business only, said hours

being 8:00 a.m. to 4:00 p.m. Local Time, Monday through Friday, legal holidays as

an exception.

ITB # 23-349

6. Michigan Inter-governmental Trade Network (MITN) – an alternate review of this

project can be done at (under bid # 23-349 Network Infrastructure @ Genesee

County Tower Building: https://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network and will post their bid opportunities to this

site. As a vendor, you can register with Michigan Inter-governmental

Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, ITBs, and RFQs for other member

governmental agencies. If you need help registering, please call Michigan

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

7. All communications, any modifications, clarifications, amendments, questions,

responses, or any other matters related to this ITB, shall be made by and through

the purchasing contact reference in this solicitation. No contact regarding this

solicitation made with other County employees is permitted. Any violation of this

condition may result in immediate rejection of bid.

8. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at Genesee County Purchasing Current

Year Bids (geneseecountymi.gov) for issued addenda and other relevant

information. Genesee County shall not be responsible for the failure of a

prospective proposer to obtain addenda and other information issued at any time

related to this ITB.

9. A sample of a contract is attached to this ITB. After the award is made to the

successful proposer, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms

and conditions of the contract and this ITB must be clearly set forth in your bid and

referenced on the company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or ITB unless those changes are

requested in your bid.

10. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in the attached sample contract. Failure to comply with these provisions

will cause termination of the agreement. The County of Genesee requires a signed

Genesee County Insurance Requirements acknowledgement form with each bid

submitted.

The contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee against all claims or demands

ITB # 23-349

whatsoever, and to hold the County of Genesee harmless from any loss or damage

resulting therefrom.

County policy dictates that under no circumstances can the County agree to

indemnify bidders pursuant to Michigan Law.

11. Bid Format: Bids must be submitted in the format outlined in Section 7.

IMFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.

12. Local Preference for Genesee County and Veteran Owned Businesses:

Unless the funding source for the contract prohibits such preferences, within 5

business days of bid opening, if the lowest responsive responsible bidder is not a

Genesee County Business or a Veteran-Owned Business, a Genesee County

Business or Veteran-Owned Business who has submitted a responsive bid that is

no more than 5% higher than the lowest responsive bid may submit an amended

bid to the Purchasing Manager. In the event that there are multiple Preferred

Businesses that would qualify for an opportunity to submit an amended bid, only the

Preferred Business submitting the lowest qualifying bid may submit an amended

bid. A Preferred Business, who is the lowest responsive responsible bidder, may

not amend their bid pursuant to this section. Amended bids submitted by Preferred

Businesses in this manner shall be considered along with other responsive bids

submitted by responsible bidders.

13. Contractors are to utilize the forms that are contained in this packet.

SECTION 2 - STANDARD TERMS & CONDITIONS

View Genesee County’s Standard Terms and Conditions by going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Emp

loyee%20Portal/Purchasing%20Regulations/Std%20T%20%20C%20%

20SECTION%202016.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids

from qualified firms who can provide and install new network drops throughout

the Genesee County Tower Building, as requested by Genesee County

Information Technology Department.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Information Technology

Department. The contact person is Rita Schubert, Purchasing Manager,

Genesee County, 1101 Beach Street, Room 361, Flint, Michigan 48502, phone:

(810)-257-3195, fax: (810) 257-3380 and rschubert@geneseecountymi.gov.

Email is the preferred method of contact.

ITB # 23-349

3. Bid Bond: A bid bond is required upon submission of bid. Contractor must

furnish a bid bond or cashier’s check (payable to Treasurer, County of Genesee)

equal to five percent (5%) of the total amount of the submitted bid price.

4. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received before 12:00 pm on Thursday, November 30, 2023, to the

Genesee County Purchasing Department as listed above. E-mail is the preferred

method of contact for all inquiries concerning this ITB, and please entitled the

subject line of your e-mail as follows: Question(s) for ITB # 23-349. No verbal

interpretation to any respondent as to the meaning of any requirement stated in

this ITB shall be binding on Genesee County. All responses to questions

regarding this ITB will be addressed during the pre-bid meeting. Contractors who

have attended the pre-bid meeting will also be allowed to submit questions no

later than Wednesday, December 6, 2023, before 5:00 PM.

5. Addenda: Genesee County reserves the right to amend and provide clarification

of this ITB prior to the date for bid submission. In such an event, an addendum

will be posted on the Purchasing Department website

(https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_depa

rtment/current_bids2023.php). Further, all proposers shall acknowledge having

seen any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

6. Bid Considerations: All costs incurred in the preparation of a response to this

ITB or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent

and will not be reimbursed by Genesee County. Bids should be prepared simply

and economically, providing a straightforward, concise description of the

proposer’s ability to meet the requirements of this ITF.

7. Responsive Bids: To ensure proper consideration, all proposers are

encouraged to submit a complete response to this ITB using the format outlined in

Section 7, INFORMATION REQUIRED FROM PROPOSERS. In addition, at

least one of the paper bids must be signed with an original signature of the

official authorized to bind the proposer to its provisions.

8. Bid Modifications: Clarifications, modifications, or amendments to any Bid that

has been submitted, but prior to the Bid Opening Date, may be made only within

the discretion and written approval of the Purchasing Manager.

9. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written

notice prior to the date and time set for the opening of bids.

10. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be

binding on the proposer for 120 calendar days following the due date.

11. Right To Reject: Genesee County reserves the right to reject any and all bids

received in response to this ITB.

ITB # 23-349

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Network Infrastructure @ Genesee County Tower Building

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