RFP for Design Services on CSAH 16 Corridor Study

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Nov 22, 2023
Due:	Dec 22, 2023
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP) for

Design Services on

CSAH 16 (Valley Creek Road)

from Interlachen Parkway to

TH 95 (Manning Avenue)

Corridor Study

RFP release date: 11/22/2023

Submission due date: 12/22/2023

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. Study Goals and Objectives ....................................................................................................................... 4

1.3. Study Schedule........................................................................................................................................... 4

2. Scope of Work and Deliverables ........................................................................................................................ 4

2.1. Project Management ................................................................................................................................. 4

2.2. Data Collection and Site Visit .................................................................................................................... 5

2.3. Public and Agency Engagement................................................................................................................. 5

2.4. Environmental Screening .......................................................................................................................... 5

2.5. Cultural Resources ..................................................................................................................................... 5

2.6. Preliminary Design Services ....................................................................................................................... 6

2.7. Deliverables ............................................................................................................................................... 8

2.8. Additional Tasks......................................................................................................................................... 8

3. Proposal Content ............................................................................................................................................... 8

4. Proposal Submittal............................................................................................................................................. 9

5. Proposal Evaluation ......................................................................................................................................... 10

5.1. Reserved Rights........................................................................................................................................ 10

6. Proposal Questions .......................................................................................................................................... 10

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CSAH 16 Corridor Study

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

project coordination, data collection, stakeholder engagement, and preliminary engineering services for the

County State Aid Highway (CSAH) 16 (Valley Creek Road) Corridor Study.

CSAH 16 from Interlachen Parkway to Trunk Highway (TH) 95 (Manning Avenue):

• Is approximately 3.1 miles

• Has a variety of typical sections that range from a 4-lane urban divided highway to a 2-lane

rural undivided highway

• Is functionally classified as a A-Minor Expander

• Has variable traffic volumes, that range from 4,050 to 20,000 vehicles/day (2022 counts)

• Has a posted speed limit of 50 mph

• Has a posted weight limit of 10-tons

• Is located entirely within the City of Woodbury

This study will be a cooperative effort between Washington County and the City of Woodbury, with Washington

County serving as the lead agency. All work performed under the anticipated contract must be carried out in

accordance with the procedures, requirements, and regulations of the Minnesota Department of Transportation

(MnDOT), MnDOT State Aid, Minnesota Department of Natural Resources (MnDNR), Washington County, South

Washington Watershed District, Valley Branch Watershed District, and the City of Woodbury.

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CSAH 16 Corridor Study

1.2. Study Goals and Objectives

The objective of this study is to plan for responsible long-term solutions to improve this corridor. In

summary, the study goals are as follows:

• Utilize a comprehensive agency and public engagement process to engage, obtain feedback, and

achieve community acceptance of a slate of recommendations to this corridor

• Evaluate safety improvements along the corridor

• Provide total project cost estimates for the slate of recommendations, broken-down by

recommended improvement

1.3. Study Schedule

Overall Study Schedule

Study Kick-off

Data Collection

Public/Agency Engagement

Final Deliverables

Anticipated Date

February 2024

March – May 2024

May – December 2024

Dec. 2024 – Feb. 2025

2. Scope of Work and Deliverables

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

All reports/documentation must be developed and presented in Microsoft Office and all design files must be

developed and presented in MicroStation adhering to Washington County approved formats unless otherwise

noted or requested by the Consultant (the selected firm to perform this work) with approval of the County.

The role of the selected Consultant team will be to complete all tasks necessary to achieve community

acceptance of a slate of recommendations to this corridor. Washington County will partner with the City of

Woodbury and will act as the lead agency through all aspects of the study. The County’s role as lead agency

does not preclude direct and regular interaction between the Consultant and the City, Watershed Districts, and

other agencies.

External Agency input and review is important; however, the County is to be kept informed of agency dialogue

and will assist the Consultant in determining the need and scope of interaction with a particular agency. The

City of Woodbury will need to be involved in the design development and review and other intermediate

completion points, and their input will be incorporated on a regular basis to avoid review delays or reworking of

design elements.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain

the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant

will start with an in-person kick-off meeting at the County office. After the kick-off meeting, the Consultant

should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the

project management measures required to ensure that the study is completed on time, within budget, and

in accordance with applicable laws, policies, standards, and good engineering practice. The selected

Consultant shall develop and implement a project specific Quality Management Plan, which shall be

available for review upon request during the study.

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CSAH 16 Corridor Study

2.2. Data Collection and Site Visit

The Consultant shall collect existing data and reports relevant to the study area and obtain new information

as needed for all aspects of the study. At least one on-site coordination meeting shall be arranged by the

Consultant.

Washington County will provide the following information to the successful Consultant:

• LIDAR

• Control for Topographic Survey

o The Consultant will be required to collect topographic survey for the study

• Right of Way Information

2.3. Public and Agency Engagement

The goal of the Washington County Public Works Department is to achieve excellence in design with every

project we do through comprehensive public involvement. We believe a robust and focused public

engagement plan will be essential to facilitate community acceptance of this study, while maintaining the

transportation objectives and requirements of Washington County, MnDOT, and the City of Woodbury.

The Consultant shall develop a public involvement plan to meet the study objective and goals and facilitate

acceptance and approval of the study. The plan should provide an overall approach to involvement, as well

as specific involvement activities, techniques, strategies and how these specific tasks will integrate into the

overall process.

2.3.1. Study Website

Washington County will create a project-specific website, which will be available throughout the

duration of work, as well as through construction. The selected Consultant will be responsible for

providing text and graphics for the website throughout the study.

2.3.2. Open Houses and Newsletters

Assist the County in conducting public engagement and outreach throughout the study. This will include,

but is not limited to open house and pop-up events, public mailers, social media, and email outreach as

necessary to maximize attendance and audiences.

The Washington County Style Guide, located at https://www.co.washington.mn.us/styleguide, shall be

used to create documents for the public (newsletters, post cards, posters, etc.), but Consultants are

encouraged to developed and present cost effective solutions to get the public involved.

2.4. Environmental Screening

The Consultant will identify key social, economic, and physical environmental issues for each alternative

considered and document potential environmental concerns for each alternative considered to help

facilitate selection of a preferred alternative. This will include consultation with environmental review

agencies to obtain background information and identify potential concerns.

2.5. Cultural Resources

The Consultant will identify any known cultural resources within or near the study via literature search and

Phase 1 assessment, as appropriate, and document potential impacts/mitigation accordingly. Coordination

with the Minnesota Historical Society (MHS), State Historic Preservation Office (SHPO), or MnDOT Cultural

Resources Unit (CRU) should be part of the scope, as needed.

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	RFP for Design Services on CSAH 16 Corridor Study
Category:	Washington County Public Works
Status:	Open

RFP for Design Services on CSAH 16 Corridor Study

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