RFP for CSAH 5 Improvement Project

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Jan 16, 2024
Due:	Feb 13, 2024
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP) for

Design Services for Improvements to

CSAH 5 (Olive Street) from Deer Path to

Owens Street

Existing Storm Sewer Structure

Existing roadway

RFP release date: 1/16/2024

Submission due date: 2/13/2024

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. Project Goals and Objectives ..................................................................................................................... 3

1.3. Project Schedule ........................................................................................................................................ 4

2. Scope of Work and Deliverables ........................................................................................................................ 4

2.1. Project Management ................................................................................................................................. 4

2.2. Data Collection and Site Visit .................................................................................................................... 5

2.3. Public and Agency Engagement................................................................................................................. 5

2.4. Environmental Screening and Documentation ......................................................................................... 6

2.5. Cultural Resources ..................................................................................................................................... 6

2.6. Design Services .......................................................................................................................................... 6

2.7. Deliverables ............................................................................................................................................... 8

2.8. Bidding and Construction Assistance Services .......................................................................................... 9

2.9. Additional Tasks......................................................................................................................................... 9

3. Proposal Content ............................................................................................................................................... 9

4. Proposal Submittal........................................................................................................................................... 10

5. Proposal Evaluation ......................................................................................................................................... 11

5.1. Reserved Rights........................................................................................................................................ 11

6. Proposal Questions .......................................................................................................................................... 11

County's Standard Terms and Conditions……………………………………………………………………………………………………………12

Draft Layout…………………………………………………………………………………………………………………………………………………….…18

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CSAH 5

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

project coordination, data collection, stakeholder engagement, and engineering services for the County

State Aid Highway (CSAH) 5 (Olive Street) Improvement Project.

CSAH 5:

• Is functionally classified as a A-Minor Expander

• Has an ADT of range of 8,400 and 12,700 vehicles/day

• Has a posted speed limit of 30 mph

• Has a posted weight limit of 10-tons

• Was last reconstructed in 1966

This project is located entirely within the City of Stillwater.

This project has been awarded $400,000 in federal Surface Transportation Block Grant (STBG) funding to

install a sidewalk along this roadway. A draft layout was prepared as part of this application can be found at

the end of this RFP. As this layout was prepared without public input, a range of typical sections should be

prepared and shared with the public during preliminary design to help guide the selection of a preferred

alternative.

This project will be a cooperative effort between Washington County and the City of Stillwater, with

Washington County serving as the lead agency. All work performed under the anticipated contract must be

carried out in accordance with the procedures, requirements, and regulations of MnDOT State Aid,

Minnesota Department of Natural Resources (MnDNR), Washington County, Middle St. Croix WMO

Watershed District, and the City of Stillwater.

1.2. Project Goals and Objectives

The objective of this project is to implement improvements to this segment of CSAH 5. In summary, the

project goals are as follows:

• Add a sidewalk to a least one side of the roadway, resurface the roadway, and replace the aging

curb and gutter, storm sewer, and roadway signs.

• Repair/replace city utilities (sanitary and water) along the roadway

• Utilize a comprehensive agency and public engagement process to engage, obtain feedback, and

achieve community acceptance of a preferred design along this segment of CSAH 5.

• Achieve a construction schedule that minimizes public inconvenience, while being sensitive to

reducing overall project costs and impacts.

• Produce a municipally-approved preliminary geometric layout and plans that meets all MnDOT,

CSAH, and Washington County requirements.

• Complete all required steps associated with the awarded funding to achieve construction in 2026

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CSAH 5

1.3. Project Schedule

Overall Project Schedule

Project Kick-off

Data Collection

Preliminary Design & Public Engagement

Preferred Alt. Identified

Geometric Layout

Final Design & Public Engagement

ROW Acquisition

Bid Letting

Bid Opening

Construction

Anticipated Date

April 2024

April – June 2024

June – August 2024

August 2024

August 2024 – September 2024

October 2024 – October 2025

October 2024 – December 2025

January 2026

February 2026

2026

2. Scope of Work and Deliverables

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

All reports/documentation must be developed and presented in Microsoft Office and all design files must be

developed and presented in MicroStation adhering to Washington County approved formats unless otherwise

noted or requested by the Consultant (the selected firm to perform this work) with approval of the County.

The role of the selected Consultant team will be to complete all tasks necessary to take the project to a

municipally-approved preliminary layout and a MnDOT State Aid and municipally-approved construction plan

set. Washington County will partner with the City of Stillwater and will act as the lead agency through all

aspects of the project. The County’s role as lead agency does not preclude direct and regular interaction

between the Consultant and the City, Watershed District, and other agencies.

External Agency input and review is important; however, the County is to be kept informed of agency dialogue

and will assist the Consultant in determining the need and scope of interaction with a particular agency. The

City of Stillwater will need to be involved in the design development and review and other intermediate

completion points, and their input will be incorporated on a regular basis to avoid review delays or reworking of

design elements.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain

the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant

will start with an in-person kick-off meeting at the County office. After the kick-off meeting, the Consultant

should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the

project management measures required to ensure that the project is completed on time, within budget, and

in accordance with applicable laws, policies, standards, and good engineering practice. The selected

Consultant shall develop and implement a project specific Quality Management Plan, which shall be

available for review upon request during the project.

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CSAH 5

2.2. Data Collection and Site Visit

The Consultant shall collect existing data and reports relevant to the project area and obtain new

information as needed for all aspects of the project. At least one on-site coordination meeting shall be

arranged by the Consultant.

Washington County will provide the following information to the successful Consultant:

• LIDAR

• Control for Topographic Survey (will be provided by April 12, 2024)

• Right of Way Information

• As-built information

2.3. Public and Agency Engagement

The goal of the Washington County Public Works Department is to achieve excellence in design with every

project we do through comprehensive public involvement. We believe a focused public engagement plan

will be essential to facilitate community acceptance of this project, while maintaining the transportation

objectives and requirements of Washington County and the City of Stillwater.

The Consultant shall develop a public involvement plan to meet the project objective and goals and facilitate

acceptance and approval of the project. The plan should provide an overall approach to involvement, as

well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into

the overall process.

2.3.1. Project Website

Washington County will create a project-specific website, which will be available throughout the

duration of work, as well as through construction. The selected Consultant will be responsible for

providing text and graphics for the website throughout the project.

2.3.2. Open Houses and Newsletters

Assist the County in conducting public engagement and outreach throughout the project. This will

include, but is not limited to open houses, public mailers, social media, and email outreach as necessary

to maximize attendance and audiences.

The Washington County Style Guide, located at https://www.co.washington.mn.us/styleguide, shall be

used to create documents for the public (newsletters, post cards, posters, etc.), but Consultants are

encouraged to develop and present cost effective solutions to get the public involved.

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	RFP for CSAH 5 Improvement Project
Category:	Washington County Public Works
Status:	Open

RFP for CSAH 5 Improvement Project

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