RFP for CSAH 13 (Inwood Ave N) Pavement Preservation Project
| Agency: | Washington County |
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| State: | Minnesota |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 23, 2024 |
| Due: | Mar 22, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for CSAH 13 (Inwood Ave N) Pavement Preservation Project
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| Category: | Washington County Public Works |
| Status: | Open |
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Attachment Preview
Request for Proposals (RFP) for
Project Coordination, Stakeholder Engagement, and
Design Engineering Services
For
CSAH 13 (Inwood Ave N) Pavement
Preservation Project
RFP release date: 2/23/2023
Submission due date: 3/22/2024
A great place to live, work and play…today and tomorrow
Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006
P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246
www.co.washington.mn.us
Washington County is an equal opportunity organization and employer
Table of Contents
2. Introduction ....................................................................................................................................................... 3
2.1. Background Information .......................................................................................................................... 3
2.2. Project Goals and Objectives.................................................................................................................... 3
2.3. Project Schedule....................................................................................................................................... 4
3. Scope of Work and Deliverables ........................................................................................................................ 4
3.1. Project Management................................................................................................................................ 4
3.2. Data Collection and Site Visit.......................................................................................................................... 4
3.3. Public and Agency Engagement ............................................................................................................... 5
3.4. Design Services ......................................................................................................................................... 5
3.5. Deliverables .................................................................................................................................................... 8
3.6. Bidding and Construction Assistance Services............................................................................................... 9
3.6.1. Bidding Services ....................................................................................................................................... 9
3.6.2. Shop Drawings ......................................................................................................................................... 9
3.6.3. As-Built Drawings ..................................................................................................................................... 9
3.7. Additional Tasks .............................................................................................................................................. 9
4. Proposal Content ............................................................................................................................................... 9
5. Proposal Submittal........................................................................................................................................... 10
6. Proposal Evaluation ......................................................................................................................................... 11
6.5. Reserved Rights ...................................................................................................................................... 11
7. Proposal Questions .......................................................................................................................................... 11
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CSAH 13 (Inwood Ave N) Pavement Preservation RFP
2. Introduction
2.1. Background Information
The Washington County Public Works Department is issuing this request for proposals (RFP) to provide
project coordination, stakeholder engagement, and design engineering services for the County State Aid
Highway (CSAH) 13 (Inwood Ave N) Pavement Preservation Project. The project limits are from CSAH 10
(10th St N) to CSAH 6 (Stillwater Blvd N). This portion of CSAH 13 is located entirely within the City of Lake
Elmo.
CSAH 13 from CSAH 10 to CSAH 6 is:
• Is functionally classified as an A-Minor Expander
• Has an ADT of 9,600 vehicles/day (2019)
• Has a posted speed limit of 40 mph north of 27th St N
• Has a posted speed limit of 55 mph south of 27th St N
• Has a posted weight limit of 10-tons
The project history of this portion of CSAH 13 includes:
• 1964 – Bituminous Surfacing
• 1985- Bituminous Overlay & Bituminous Shouldering
• 1996 – Bituminous Overlay, Turn Lanes, & Curb/Gutter
• 2005 – Bituminous Overlay
The project has been included in the current Washington County Capital Improvement Plan as RB-2204 (#2).
This project will be a cooperative effort between Washington County and the City of Lake Elmo, with
Washington County serving as the lead agency. All work performed under the anticipated contract must be
carried out in accordance with the procedures, requirements, and regulations of Minnesota Department of
Transportation (MnDOT) State Aid, Washington County, Valley Branch Watershed District (VBWD) and the
City of Lake Elmo.
2.2. Project Goals and Objectives
The objective of this project is to implement responsible long-term solutions at this intersection. In
summary, the project goals are as follows:
• Design a pavement preservation project, accounting for the corridor’s project history, to improve
the ride quality of the project corridor
• Produce and meet a design schedule that prioritizes a favorable bidding environment in early 2025
• Achieve a construction schedule that minimizes public inconvenience on this major thoroughfare
within the County system
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CSAH 13 (Inwood Ave N) Pavement Preservation RFP
2.3. Project Schedule
Overall Project Schedule
Project Kick-off
Data Collection
Preliminary Design
Final Design
Bid Letting
Bid Opening
Construction
Anticipated Date
May 2024
May 2024 - June 2024
July 2024 – September 2024
October 2024 – December 2024
January 2025
February 2025
2025
3. Scope of Work and Deliverables
The following lists outline work tasks and associated items that shall be included as part of the contracted
services.
All reports/documentation must be developed and presented in Microsoft Office and all design files must be
developed and presented in MicroStation adhering to Washington County approved formats unless otherwise
noted or requested by the Consultant (the selected firm to perform this work) with approval of the County.
The role of the selected Consultant team will be to complete all tasks necessary to take the project to a MnDOT
State Aid and municipally-approved construction plan set. Washington County will partner with the City of Lake
Elmo and will act as the lead agency through all aspects of the project. The County’s role as lead agency does
not preclude direct and regular interaction between the Consultant and the City, Watershed District, and other
agencies.
External Agency input and review is important; however, the County is to be kept informed of agency dialogue
and will assist the Consultant in determining the need and scope of interaction with a particular agency. The
City of Lake Elmo will be involved in the design development and review and other intermediate completion
points, and their input will be incorporated on a regular basis to avoid review delays or reworking of design
elements.
3.1. Project Management
The Consultant will perform all work necessary to effectively coordinate the project completion, maintain
the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant
will start with a hybrid kick-off meeting at the County office. After the kick-off meeting, the Consultant
should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the
project management measures required to ensure that the project is completed on time, within budget, and
in accordance with applicable laws, policies, standards, and good engineering practice. The selected
Consultant shall develop and implement a project specific Quality Management Plan, which shall be
available for review upon request during the project.
3.2. Data Collection and Site Visit
The Consultant shall collect existing data and reports relevant to the project area and obtain new
information as needed for all aspects of the project. At least one on-site coordination meeting shall be
arranged by the Consultant.
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CSAH 13 (Inwood Ave N) Pavement Preservation RFP
Washington County will provide the following information to the successful Consultant:
• Geolocated project aerial imagery
• LIDAR
• Topographic Survey (will be provided by May 1, 2024)
• Existing Right of Way information
• Project history documentation (PDF)
• Centerline and driveway culvert existing conditions GIS data (shapefiles)
3.3. Public and Agency Engagement
The goal of the Washington County Public Works Department is to achieve excellence in design with every
project we do through comprehensive public involvement. We believe a limited public engagement effort
will be required to facilitate community acceptance of this project, while maintaining the transportation
objectives and requirements of Washington County and the City of Lake Elmo.
3.3.1. Project Website
Washington County will create a project-specific website, which will be available throughout the
duration of work, as well as through construction. The selected Consultant will be responsible for
providing text and graphics to support the website throughout the project.
3.3.2. Public Events and Newsletters
Assist the County in conducting public engagement and outreach throughout the project. This will
include, but is not limited to a pre-construction public open house, public mailers, social media, and
email outreach as necessary.
The Washington County Style Guide, located at https://www.co.washington.mn.us/styleguide, shall be
used to create documents for the public (newsletters, post cards, posters, etc.), but Consultants are
encouraged to developed and present cost effective solutions to get the public involved.
3.4. Design Services
3.4.1. Utility Coordination
For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately,
publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or
transmission of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV,
telephone or other material and communication lines and devices.
Preliminary Design
At the start of preliminary design, the Consultant shall contact Gopher State One Call to obtain a
design locates of all utilities within the project limits. All utilities shall be identified as to owner,
type, and size.
The Consultant shall contact the utility owners and use all customary procedures to review the
existing locations and discuss all utility relocations necessitated by the project construction as well
as any other revisions to the utilities, or installation of new utilities, within the project limits which
may be deemed desirable to accomplish in conjunction with the project construction or for which
the Consultant has learned will be required in the future. The procedures outlined in the MnDOT
Utility Accommodation and Coordination Manual for utility identifications and notifications are
applicable for design activities.
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See also
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Bid Due: 6/27/2025
Event Name Business Unit Event ID Event Format Event Type Ends In Start
State Government of Minnesota
Bid Due: 6/27/2025
Event Name Business Unit Event ID Event Format Event Type Ends In Start
State Government of Minnesota
Bid Due: 6/27/2025
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