RFP for Lake Elmo Park Reserve Pavement Preservation Project

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Jan 12, 2024
Due:	Jan 26, 2024
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP) for

Plan Production Design Support

for the

2024 Lake Elmo Park Reserve Pavement

Preservation Project

RFP release date: 1/12/2024

Submission due date: 1/26/2024

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information............................................................................................................................ 3

1.2. Project Goals and Objectives ..................................................................................................................... 3

1.3. Project Schedule ........................................................................................................................................ 3

2. Scope of Services ............................................................................................................................................... 4

2.1. Project Management ................................................................................................................................. 4

2.2. Data Collection and Site Visit ..................................................................................................................... 4

2.3. Project Coordination.................................................................................................................................. 4

2.4 Utility Coordination.......................................................................................................................................... 5

2.5 Plans and Specifications................................................................................................................................... 6

2.6 Permitting ........................................................................................................................................................ 6

2.7 Bidding and Construction Assistance Services................................................................................................ 7

2.7.1. Bidding Services ....................................................................................................................................... 7

2.7.2. Shop Drawings ......................................................................................................................................... 7

2.7.3. As-Built Drawings ..................................................................................................................................... 7

3. Proposal Content ............................................................................................................................................... 7

4. Proposal Submittal............................................................................................................................................. 7

5. Proposal Evaluation ........................................................................................................................................... 8

5.1. Reserved Rights.......................................................................................................................................... 8

6. Proposal Questions ............................................................................................................................................ 8

Appendix A – County’s Standard Terms and Conditions

Appendix B – Proposal Form

Appendix C – Responder Details Form

Appendix D – Project Improvements Map

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2024 LEPR Pavement Preservation RFP

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

design production support for the 2024 Lake Elmo Park Reserve (LEPR) Pavement Preservation Project.

Lake Elmo Park Reserve is a 2,179 acre park located in the center part of Washington County and is the

county’s most popular park, receiving over a half million visits a year. This park offers a number of facilities

and activities to park users, including, but not limited to swimming, hiking, fishing, boating, cross country

skiing, camping, biking, and picnicking.

Washington County typically designs pavement preservation projects internally but needs short term

workload support to meet a favorable bidding environment by providing plan production for up to

approximately 0.7 miles of Keats Ave N (main park access road) from the Nordic Center/Eagle Point

Trailhead Intersection to the north & 3.8 miles of trail resurfacing. All project work will be located within

Lake Elmo Park Reserve and is shown in Appendix D. Also included in Appendix D is an inset of the 2022

Central Greenway project, where approximately 200’ of Central Greenway trail will be resurfaced with this

project scope. Central Greenway project as-built plans will be provided to the selected Consultant, as shown

in Section 2.2.

This design contract intent is solely for engineering design services and plan production; no stakeholder

engagement is anticipated with this contract. See Section 2 for the tasks associated with this contract.

As is consistent with Washington County’s Capital Improvement Plan CIP # PARK-1005, Washington County

has designated $900,000 for this project budget, which includes design and construction.

1.2. Project Goals and Objectives

• Preserve roadway and trail pavement within Lake Elmo Park Reserve to maintain a high quality

experience for park visitors.

• Prepare construction documents to meet an April 12, 2024 bidding release date as shown below.

• Support County construction staff, as needed, through construction.

1.3. Project Schedule

Washington County anticipates the following schedule:

Schedule

Due Date

RFP Release Date

Questions Due

Addendum Release Date

Proposals Due

Notification of Award

Notice to Proceed

Bidding Release Date

Construction

1/12/2024

1/19/2024

1/22/2024

1/26/2024

1/29/2024

2/2/2024

4/12/2024

August – October 2024

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2024 LEPR Pavement Preservation RFP

2. Scope of Services

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain

the project schedule and budget. Bi-weekly project manager check-ins should be assumed between Notice

to Proceed and Bid Advertisement. No project management team (PMT) meetings will occur for this project.

2.2. Data Collection and Site Visit

The selected consultant will receive existing data and information relevant to the project area. If weather

permits, one on-site coordination meeting with the County project manager shall be arranged by the

Consultant.

Washington County will provide the following information to the successful Consultant:

• Geolocated project aerial imagery

• Topographic survey (2D) of Keats Ave N (main park access road)*

• Existing bituminous trail widths*

• LIDAR

• Geotechnical report with pavement recommendations

• Central Greenway as-built plans (2022)

• Proposed Keats Ave N (main access road) & trail typical sections

* = If additional topographic survey is needed, the County will supply this information to the selected

Consultant.

2.3. Project Coordination

As previously mentioned, no stakeholder engagement is anticipated with this contract.

There are many other park construction projects planned for 2024 in Lake Elmo Park Reserve. The selected

consultant may be asked to support the County project manager in coordinating construction details with

County construction staff. The other LEPR construction projects include:

• Eagle Point Trailhead Project – Access Road Resurfacing from CSAH 10 to Nordic Center/Eagle Point

Trailhead Intersection, Parking Lot Improvements & Restroom Facility (Construction: Sept – Oct)

• Contact Station Renovation – (Construction: Aug – Nov)

• Swim Pond Play Area – CIP # PARK-3019 (Construction: Aug – Oct)

• Parks Maintenance and STS Storage Facility – CIP # PARK-3009 (Construction: Aug - Dec)

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2024 LEPR Pavement Preservation RFP

2.4 Utility Coordination

For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately,

publicly, or cooperatively owned pipes, lines, antennas, or facilities for the distribution or transmission

of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other

material and communication lines and devices.

Consultant Responsibilities:

• Obtain the locations of all utilities that exist within the limits of construction, and which may be

affected by the project

 Utility location information shall be obtained through a Gopher State One to obtain a design

locate (mapping and field locates), conducting detailed utility searches, and directly from

the utility owners

 All utilities shall be identified as to owner, type, and size

• All utilities shall be shown on plans in accordance with the requirements of the “Utility

Notification Law”, Minnesota Statute Section 216D.04

• The subsurface utility information to be provided in the final plans shall be utility Quality Level

 This quality level shall be determined according to the guidelines of CI/ASCE 38.-.2, entitled

"Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data"

• Attend utility coordination meetings with private utility owners, as requested by the County

• Conflicts:

 The Consultant shall develop a tabulation of any conflicts and required changes to existing

utility facilities

 If conflicts with public utilities are anticipated, the Consultant shall work with the owner of

these facilities, and Washington County, to determine a proposed solution

County Responsibilities:

• Provide known locations of County utility infrastructure within the park

• Survey utilities located in the field, as needed

• Host utility coordination meetings with private utility owners, as needed

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	RFP for Lake Elmo Park Reserve Pavement Preservation Project
Category:	Washington County Public Works
Status:	Open

RFP for Lake Elmo Park Reserve Pavement Preservation Project

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