RFP for Security Planning and Design Services

Agency:	Washington County
State:	Minnesota
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Posted:	Jan 12, 2024
Due:	Jan 26, 2024
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP) for

SECURITY PLANNING AND DESIGN SERVICES

RFP release date: January 12, 2024

Submission due date: January 26, 2024

A great place to live, work and play…today and tomorrow

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. County Authorized Representative............................................................................................................ 3

1.3. Schedule..................................................................................................................................................... 4

2. Scope of Services ............................................................................................................................................... 4

2.1. Scope of Work to be Performed ................................................................................................................ 4

2.2. Deliverables ............................................................................................................................................... 4

2.3. Other Requirements .................................................................................................................................. 5

3. Proposal Content ............................................................................................................................................... 5

3.1. Cover Letter ............................................................................................................................................... 5

3.2. Qualifications and Experience ................................................................................................................... 5

3.3. Cost and Fee Schedule ............................................................................................................................... 5

4. Proposal Submittal............................................................................................................................................. 6

5. Proposal Evaluation and Selection..................................................................................................................... 6

5.1. Evaluation Committee ............................................................................................................................... 6

5.2. Evaluation Criteria ..................................................................................................................................... 7

5.3. Final Selection ............................................................................................................................................ 7

5.4. Reserved Rights.......................................................................................................................................... 7

6. Proposal Questions ............................................................................................................................................ 7

7. Appendix A……………………………………………………………………………………………………………………………………………………8

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1. Introduction

This Request for Proposal (RFP) has been prepared by Washington County to secure services for Security

Consulting and Design Services. The County is seeking a five-year contract. These services will go through the

RFP solicitation process every five (5) years at minimum.

By entering into such a contract, the Consultant and the County can expedite project delivery by eliminating

the need for project-specific solicitations, proposal reviews, and contract approval processes when needs

arise. It should be understood that the contract amount would be set such that it will be sufficient to cover

the anticipated annual services, although the actual payment amount to the Consultant will reflect only

actual work performed, with no guarantee of the full contract amount nor any minimum amount being

used. Contracts will be set to a five (5) year cumulative maximum not to exceed $175,000.

Washington County may enter into multiple contracts as needed to adequately provide the variety of

services that may be required. Additionally, the County may solicit Project Estimates from contract holders

for individual projects within the contract term. When soliciting Project Estimates, the county shall make

available to the Consultant(s) a detailed description of the project and the required project deliverables.

1.1. Background Information

The County was established in 1849 and has the powers, duties, and privileges granted counties by state

law, codified in Minn. Stat. § 373. The County serves an area of 423 square miles, with an estimated

population of 262,748. The County’s fiscal year begins on January 1 and ends on December 31. The County is

governed by a five-member board of county commissioners representing separate districts within the

county. In addition, the offices of county attorney and sheriff are elected on a county-wide basis.

The County offers a full range of services including courts, property tax administration, law enforcement and

corrections, public works, human services, parks, solid waste management, library, community health,

county extension, and general administration. The County employs approximately 1300 employees.

The County intends to retain a Security Systems Consultant to provide services for all County buildings on an

as needed basis.

1.2. County Authorized Representative

Include contact name and information. The County Authorized Representative for this RFP is:

Name Joe Welter

Email Joe.Welter@mn.washington.co.us

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1.3. Schedule

Include a timetable of due dates and times. Washington County anticipates the following schedule:

Schedule

Due Date

RFP Release Date

1/12/2024

Questions Due

1/19/2024

Addendum Release Date

1/23/2024

Proposals Due

1/26/2024

Notification of Award

1/31/2024

Contract Finalization

February 2024

2. Scope of Services

The successful Contractor will have the abilities to perform all the functions below. Contractors who cannot

provide the full range of requested services may submit a proposal but must clearly note any services listed

in this request which would not be provided. Contractors are also encouraged to highlight any services for

which they possess particularly notable qualifications.

2.1. Scope of Work to be Performed

Include a detailed list of contractor responsibilities and tasks to be performed.

The selected consultant may be responsible for planning and programming, coordination for system

development and demolition of existing systems, schematic design, design development, construction

documents, requests for proposals/quotes, construction bidding, construction observation and

administration, and construction punch list and closeout.

The consultant shall assist the County in attaining its Security Objectives, including but not limited to,

maintenance agreements, analysis and recommendations, narrative reports, budgets and facility

improvements, as needed. Security objectives may include but are not limited to: camera systems, access

control, intrusion detection, and physical security, among others.

Collaboration and coordination with additional County vendors whenever and wherever necessary.

Progressively detailed, professional cost estimating whenever necessary.

2.2. Deliverables

• Recommendations

• Narrative Reports

• Planning and Programming Documents

• Schematic Design

• Design Development

• Construction Development

• Cost Estimates

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2.3. Other Requirements

Include other requirements such as qualifications, licensing, certifications, and county responsibilities.

3. Proposal Content

At a minimum, submitted proposals shall include:

1. A cover letter not to exceed one page.

2. A dedicated section for each of the following:

a. Qualifications and experience of staff.

b. Experience working on City or County projects

3. Proposal Submittal Form (Appendix B).

3.1. Cover Letter

Introduce the contractor submitting the proposal and state the contractor’s understanding of the services.

Include name, address, telephone number, and email address of the contact person(s), as well as the names

of any others participating in the proposal.

3.2. Qualifications and Experience

Provide demonstrated qualifications and experience that proves the ability to perform the work.

Describe the structure of your team: primary firm and possible sub consultants, joint venture, partnership,

corporate status, etc. The County will only contract with one entity and that entity should make whatever

arrangements with its partners/Sub-consultants that it thinks are appropriate. Any legal requirements of the

State of Minnesota or Washington County would apply.

Describe key team member’s background and related experience, demonstrating availability and ability to

provide required services.

Include resumes of all proposed Consultant design team members and indicate the number of staff available

within the firm.

The resumes should identify name and position in firm, any applicable Minnesota registration numbers for

licensed professionals, level of expertise, years of experience in areas of specialty and any direct work

experience on City or County projects.

3.3. Cost and Fee Schedule

Provide all fees associated with the proposed contract for services in Appendix B.

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	RFP for Security Planning and Design Services
Category:	Washington County Public Works
Status:	Open

RFP for Security Planning and Design Services

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