24-042 Engineering and Installation of Two Rooftop Air Units at Pet Adoption Center

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Posted:	Jan 17, 2024
Due:	Feb 29, 2024
Solicitation No:	IFB 24-042
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-042

For

Engineering and Installation of Two Rooftop Air Units at Pet Adoption Center Rebid

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Installation of Two Rooftop Air Units at the Pet Adoption

Center. The vendor must guarantee the quoted prices for a period of Ninety (90) days. The county

reserves the right to terminate the contract for any violation, by the successful bidder, of any term or

condition of the contract by giving thirty (30) days written notice stating the reasons therefore and

giving the party time to remedy any deficiencies.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked with the title, date and time of the bid opening in the lower left corner of the

envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 2/29/2024 at 2:00 PM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail (preferred), mail or fax to:

Pam Luesse

Finance Department

St. Charles County Government

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

pluesse@sccmo.org

For questions or inquiries concerning the specifications please contact:

Brian Cox, Project Manager

Facilities Management Department

St Charles County Government

300 North Second St, Room 101

St. Charles, Missouri 63301

bcox@sccmo.org

A mandatory pre-bid site visit is required for this bid’s response. A previous pre-bid meeting

was held on 8/03/23, and responders who attended that pre-bid visit have met the requirement

for this bid. If the responder did not attend the pre-bid meeting on 8/03/23, they must

coordinate a site visit with Brian Cox before 02/08/2024 to be held at the Pet Adoption Center

located at 4850 Mid Rivers Mall Drive St Peters, MO 63376.

The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 2/15/2024. Any question received

after this deadline may not be answered.

24-042 Eng/Installation of Two Rooftop Air Units at Pet Adoption Center Re-bid

Page 2 of 27

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

➢ St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

➢ All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

➢ All delivery costs or charges must be included in the F.O.B. destination bid price.

➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

➢ The contract shall be effective for the approximate twelve (12) month period from the date of the

notice of award.

➢ The County, with the consent of the vendor, shall have the option to renew said contract for one

(1) additional three (3) month periods at the same specifications and terms and conditions of any

contract that may be derived from this request for proposal.

➢ The electronic version of this bid/RFP is available upon request. The document was entered into

WORD for Microsoft Windows. The Purchasing Office does not guarantee the completeness and

accuracy of any information provided on the electronic version. Therefore, respondents are

cautioned that the hard copy of this bid/RFP on file in the Purchasing Office governs in the event

of a discrepancy between the information contained in or on the electronic version and that which

is on the hard copy.

➢ Vendors are required to clearly identify any deviations from the specifications in this document.

➢ An authorized officer of the company submitting the bid must sign all bids, in blue ink.

➢ Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.

➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must

be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing

the bid.

➢ St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

24-042 Eng/Installation of Two Rooftop Air Units at Pet Adoption Center Re-bid

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

➢ Sealed proposals received after the designated time of the receipt of the sealed proposals will be

considered as “No Bid” and “Void” and will not be opened.

➢ The successful bidder is specifically denied the right of using in any form or medium the names of

St. Charles County or any other public agency within St. Charles County Government for public

advertising unless express written permission is granted.

➢ All bidders must possess the necessary and appropriate business and/or professional licenses in

their field.

➢ Award will be made to the low responsive, responsible bidder, or to the offeror whose proposal is

most advantageous to the County, price and other factors considered including geographic

location. When payments are to be made to the County, award will be made to the most

advantageous offer.

➢ County reserves the right to accept any item or group of items offered, unless the bidder qualifies

his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so

states and if all items solicited are included in the bid.

➢ When applicable, provide unit prices and extension prices. Where there is disagreement in the

unit and extension prices, the unit price shall govern.

➢ MISSOURI PREVAILING HOURLY WAGE RATES:

The proposal for this Contract shall be based upon the required payment by the Bidder for wages

for each craft or type of workmen required to execute the Contract as determined by the

Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to

290.340, RSMo. For those projects with a total cost of more than $75,000.00, a schedule of such

prevailing hourly rate of wages as determined by the Department of Labor and Industrial

Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract,

Annual Wage Order #30, as of March 10, 2023.

➢ INSURANCE:

Worker’s Compensation and Employer’s Liability: The Contractor shall have in place

sufficient Worker’s Compensation and Employer’s Liability coverage to satisfy the statutory

Worker’s Compensation limits as required by the Statutes of the State of Missouri, (or a

qualified self-insurer) and Employers Liability in an amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the

following minimum amounts of automobile, general liability, and property damage

insurance coverage during the life of the contract: $1,000,000 for bodily injury or death to

any one person and $3,000,000 per occurrence for automobile and general liability

coverage; and property damage coverage of at least $1,000,000. A Combined Single Limit

Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must

include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as

an additional insured and provide for 30 days advance written notice of any material

change.

A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

24-042 Eng/Installation of Two Rooftop Air Units at Pet Adoption Center Re-bid

Proposal Response from (please complete)

Page 4 of 27

_________________________________________

Name of Company or individual

The required insurance shall be primary insurance with respect to any other insurance or

self-insurance programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the

required endorsements shall be provided to the County prior to the commencement of any

work.

➢ BONDS:

Performance Bond- A 100% Performance and Payment Bond in favor of the Owner. The Security

Co. representing Contractor must be authorized to do business in the State of Missouri and be

approved by Owner. Performance and Payment bond will be required if project is $50,000.00 or

greater

➢ Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section

285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles

County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every such

business entity shall sign an affidavit affirming that it does not knowingly employ any person who is

an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall

verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-

Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of

Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

24-042 Eng/Installation of Two Rooftop Air Units at Pet Adoption Center Re-bid

Proposal Response from (please complete)

Page 5 of 27

_________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-042
Bid Title:	24-042 Engineering and Installation of Two Rooftop Air Units at Pet Adoption Center
Category:	SCCMO HVAC
Status:	Open

24-042 Engineering and Installation of Two Rooftop Air Units at Pet Adoption Center

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