24-069 Glycol Product

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Posted:	Feb 22, 2024
Due:	Mar 7, 2024
Solicitation No:	IFB 24-069
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-069

For

GLYCOL PRODUCT

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Glycol Product. The vendor must guarantee the quoted

prices for a period of Thirty (30) days.

24-069 GLYCOL PRODUCT

Page 1 of 12

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “24-069 Glycol Product” with the date and time of the bid opening in the lower

left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 3/7/2024 at 10:00 AM , in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final

bid results to be made public depends on the complexity of the project and the cost of the

project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail (preferred), mail or fax to:

Pam Luesse

Finance Department, St. Charles County Government

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

pluesse@sccmo.org

For questions or inquiries concerning the specifications please contact:

Nathan Wade, Assistant Director

Facilities Management Department, St Charles County Government

300 North Second St, Room 101

St. Charles, Missouri 63301

nwade@sccmo.org

• A mandatory site meeting is not required.

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 2:00 PM on 2/29/2024. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

24-069 GLYCOL PRODUCT

Page 2 of 12

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles

County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

➢ St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

➢ All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

➢ All delivery costs or charges must be included in the F.O.B. destination bid price.

➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

➢ The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

➢ Vendors are required to clearly identify any deviations from the specifications in this

document.

➢ Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

➢ St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

➢ Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

➢ The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

➢ All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

24-069 GLYCOL PRODUCT

Page 3 of 12

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

➢ Award will be made to the low responsive, responsible bidder, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered including

geographic location. When payments are to be made to the County, award will be made to

the most advantageous offer.

➢ County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

➢ When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.\

INSURANCE:

The successful bidder must agree to provide and maintain during the life of the Contract

the insurance(s) listed below, in the minimum amounts specified, with an insurance

company licensed to do business in the State of Missouri. All policies must name the

County as an additional insured and provide for thirty (30) days written notice prior to any

material changes or cancellation. Successful bidder will be awarded contract once a

Certificate of Insurance is provided.

Workers Compensation: Statutory limits as required by the statutes of the State of Missouri

and Employer’s Liability with limits no less than $500,000.

Comprehensive General Liability (including automobile): Limits of no less than

$1,000,000/3,000,000/1,000,000 per occurrence or $3,000,000 CSL.

Professional Liability: A minimum of $1,000,000 per claim, $3,000,000 aggregate for the

rendering or failure to render appropriate emergency health care services by licensed

physicians, nurses, paramedics, emergency medical technicians and ambulance

personnel. If written on a claims-made basis, a mutually agreed upon extended reporting

period will be negotiated.

Open Records

Any and all information contained in or submitted with the bid becomes a public record subject

to the Missouri Sunshine Law when the bids are opened. If the bidder believes that any

information contained in or submitted with the bid is protected from disclosure by the Missouri

Sunshine Law, the bidder must clearly identify what information the bidder believes is so

protected and must also clearly identify the legal basis therefor.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach

a copy of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

_____ "NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

24-069 GLYCOL PRODUCT

Page 4 of 12

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision

of documentation**, affirm its enrollment and participation in a federal work authorization

program (E-Verify) with respect to the employees working in connection with the contracted

services. Every such business entity shall sign an affidavit affirming that it does not knowingly

employ any person who is an unauthorized alien in connection with the contracted services.

[RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program.

The employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,

Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO

63301prior to responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page

will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of

the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

24-069 GLYCOL PRODUCT

Page 5 of 12

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-069
Bid Title:	24-069 Glycol Product
Category:	SCCMO HVAC
Status:	Open

24-069 Glycol Product

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See also