24-009 Asphalt Rejuvenator

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Jan 11, 2024
Due:	Feb 7, 2024
Solicitation No:	IFB 24-009
Publication URL:	To access bid details, please log in.

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INVITATION FOR FORMAL BIDS

IFB 24-009

FOR

Asphalt Rejuvenator

ON COUNTY ROADS

ST. CHARLES COUNTY, MISSOURI

PROJECT AR-24

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

301 NORTH THIRD STREET

ST. CHARLES, MISSOURI 63301

ROAD WORK

NOTICE TO CONTRACTORS

Invitation for Formal Bid 24-009

Notice is hereby given that the St. Charles County Highway Department will receive sealed bids for asphalt

rejuvenator on various County roads at the office of the Finance Director in the County Administration Building,

201 North Second Street, Room 541, St. Charles, Missouri, until 11:00 a.m. on the 7th day of February, 2024, at

which time all bids will be publicly opened and read in Conference Room 116 of the County Administration

Building.

All St Charles County bids will be received and opened on the first floor of the St Charles

County Administrative Building, 201 North Second Street, Room 116, St. Charles, Missouri

63301. Sealed Bids for IFB 24-009 Asphalt Rejuvenator on County Roads will be received until 11:00

A.M. (prevailing Central Time) on Wednesday February 7, 2024. The bid will be opened publicly at

11:00 AM in Room 116. It is highly recommended that you mail or have your bid delivered via UPS,

FedEx, courier, etc., with plenty of time to arrive prior to the day of the bid opening. If your bid is

dropped off prior to the opening there will be someone in the lobby to receive it.

The project shall include all work incidental to the supply and placement of approximately 174,382 square

yards of asphalt rejuvenator, to be paid for by the square yard. Field core removal and lab analysis as described

herein to be paid for by each core.

The bid proposal shall be made on a form provided by the County, delivered in a sealed envelope, and

deposited in the office of the Finance Director on or before the time specified above. The proposal shall be

accompanied by bid bond, cashier's check or certified check for an amount not less than five percent of the bid

amount. The amount of the check or bid bond shall be forfeited to the County upon failure or refusal of the

successful bidder to enter into a contract or to furnish bond after his proposal has been accepted.

The County reserves the right to require the successful bidder to file proof of his ability to properly execute

the project together with his record of successful completion of similar projects. The County reserves the right to

reject any and all bids or proposals submitted, or to advertise for new bids. The County reserves the right to defer

the acceptance of any proposal and the execution of a contract for a period not exceeding forty-five (45) days after

the date of opening of the bids. The successful bidder to whom the contract has been awarded shall sign and return

the contract and other required certificates and documents in quadruplicate within ten (10) days after the date of the

receipt of the award of the contract. The successful bidder shall file certificates with the County that he has obtained

and will continue to carry workmen's compensation insurance, public and private liability and property damage

insurance and builders risk insurance in the specified amounts for the duration of the contract.

The contractor shall not commence work prior to the date of written notice from the County Engineer to

begin work and shall complete all work by calendar day September 27, 2024. Full Notice to Proceed is expected to

be on or about May 28, 2024. The County and the contractor may mutually agree to begin work on certain streets

prior to the full NTP.

Special Needs: If you have special needs addressed by the Americans with Disability Act, please notify

Purchasing Manager at (636)949-7465 at least five (5) working days prior to the bid opening.

The County hereby notifies all bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, businesses owned and controlled by socially and economically disadvantaged

individuals will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, religion, creed, sex, age, ancestry, or national origin in

consideration for an award.

____________________________

John Lyons, P.E.

County Engineer

PROJECT AR-24

IBF-24-009

TABLE OF CONTENTS

INFORMATION FOR BIDDERS

PROPOSAL

ESTIMATED QUANTITY BREAKDOWN

JOB SPECIFICATIONS

General Information

Safety Program Training Requirement

Employment of Unauthorized Aliens

Surface Sealing Treatment

Public Notification

Project Submittals and Closeout

TRAFFIC HANDLING REQUIREMENTS

Work Zone Traffic Management Plan

Construction Signing Details

CONTRACT DOCUMENTS

Contract Agreement

Performance Bond

Payment and Material Bond

IB-1 thru IB-7

PROP-1 thru PROP-7

EQB-1 thru EQB-2

JS-1

JS-1 thru JS-4

JS-4 thru JS-5

JS-5 thru JS-10

JS-10

JS-11

WZ-1 thru WZ-2

CS-1 thru CS-2

CA-1 thru CA-3

PB-1 thru PB-2

PMB-1

ASPHALT REJUVENATOR

AR-24

TOC - 1

INFORMATION FOR BIDDERS FOR

THE PLACEMENT OF ASPHALT REJUVENATOR

ON COUNTY ROADS IN ST. CHARLES COUNTY, MISSOURI

1. RECEIPT AND OPENING OF BIDS:

The County of St. Charles (herein called the "County"), invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. Bids will be received by the Finance Department, in

the County Administration Building, 201 North Second Street, Room 541, St. Charles, Missouri, until

11:00 am on February 7, 2024, at which time, in Room 116, all bids will be publicly opened and read

aloud. The envelopes containing the bids must be sealed, addressed to the County Highway Department

c/o Finance Department, and designated as:

"IFB 24-009: Bid for Asphalt Rejuvenator – Project AR-24"

The County may consider any bid not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any or all bids. Any bids may be withdrawn prior to the

above scheduled time for the opening of bids or authorized postponement thereof. Any bids received

after the time and date specified will be considered as “No Bid” and “Void” and will not be opened.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be

completed, in ink or typewritten. Mistakes must be crossed out, corrections typed or written in ink, and

must be initialed by the person signing the bid. An original signature by an authorized officer of the

company in BLUE ink is required on the submitted bid. All bids will be considered final. No additions,

deletions, corrections or adjustments will be accepted after the time of bid opening.

One [1] signed original, marked as such, and one [1] signed copy must be submitted in a sealed

envelope bearing on the outside the name of the bidder, his address, the name of the project for which the

bid is submitted, and the date and time of bid opening noted in the lower left corner. If forwarded by

mail, the envelope containing the bid must be enclosed in another envelope addressed as specified in the

bid form.

3. SUBCONTRACTS:

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this contract must be acceptable to the County. The bidder is also specifically

advised that no second-tier subcontracting will be permitted on this project. The successful bidder must

provide a list of proposed suppliers and subcontractors which must be accepted prior to commencing

work.

4. EXECUTION OF CONTRACT:

The bidder to whom the contract has been awarded shall sign four copies of the contract,

performance bond, and payment and material bond and return them to the County within ten (10) days

after receipt of the contract. Failure to execute the contract and bonds and return them to the County

within ten (10) days after receipt of the contract shall be cause for the annulment of the contract award

and the forfeiture of the bid security to the County.

ASPHALT REJUVENATOR

AR-24

IB- 1

St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any amount(s)

for delinquent taxes, fees or licenses.

5. QUALIFICATIONS OF BIDDER:

The County may make such investigations as it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the County, all such information and data for

this purpose as the County may request. The County reserves the right to reject any bid if the evidence

submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly

qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

All bidders must possess the necessary and appropriate business and/or professional licenses in

their field.

6. BID SECURITY:

Each bid must be accompanied by cash, certified check of the bidder, cashier's check or a bid

bond duly executed by the bidder as principal and having as surety thereof a surety company approved by

the County, in the amount of 5 percent of the bid. Such cash, check or bid bond will be returned to all

except the three lowest bidders within fifteen (15) days after the opening of bids, and the remaining cash,

checks, or bid bonds will be returned promptly after the County and the accepted bidder have executed

the contract, or, if no award has been made within forty-five (45) days after the date of the opening of

bids, upon demand of the bidder at any time thereafter, so long as he has not been notified of the

acceptance of his bid.

7. LIQUIDATED DAMAGES:

a. FAILURE TO ENTER INTO CONTRACT:

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds

required within ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the

County as liquidated damages for such failure or refusal, the security deposited with his bid.

b. TIME OF COMPLETION:

Bidder must agree to not commence work prior to the date to be specified in written "Notice to

Proceed" from the County and to fully complete the project by September 27, 2024 Full Notice to

Proceed is expected to be on or about May 28, 2024. The County and the contractor may mutually agree

to begin work on certain streets prior to the full NTP.

If the contract work is not fully completed according to the terms of the contract within the time

limit specified, the contractor shall pay to the County, as liquidated damages, a sum equal to three

hundred ($300.00) dollars per day for each calendar day until the job is 100% completed, accepted, and

approved by the Engineer. The job is not considered 100% complete until ALL ITEMS of work,

including clearance of deficiencies, are finished.

8. CONDITIONS OF WORK:

Each bidder must inform himself fully of the conditions relating to the construction of the project

and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his

ASPHALT REJUVENATOR

AR-24

IB- 2

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-009
Bid Title:	24-009 Asphalt Rejuvenator
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

24-009 Asphalt Rejuvenator

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