24-034 Tires

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	26 - Tires and Tubes
Posted:	Jan 11, 2024
Due:	Feb 7, 2024
Solicitation No:	IFB 24-034
Publication URL:	To access bid details, please log in.

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-034

For

Tires

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Tires. The County reserves the right to terminate the

contract for any violation, by the successful bidder, of any term or condition of the contract by

giving thirty (30) days written notice stating the reasons therefore and giving the party time to

remedy any deficiencies. All bid prices submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “24-034 Tires” with the date and time of the bid opening in the lower

left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 2/07/2024 at 10:00 AM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final bid

results to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail to:

Pam Luesse

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

pluesse@sccmo.org

For questions or inquiries concerning the specifications please contact:

Ted Dunkmann, Highway Superintendent

St. Charles County Government

301 North Third St

St. Charles, Missouri 63301

Fax: (636)949-7307

Teddunkmann@sccmo.org

24-034 Tires

Page 2 of 16

Highway

Proposal Response from (please complete)

Name of Company or individual

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 2/01/2024.

received after this deadline may not be answered.

Any question

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

24-034 Tires

Page 3 of 16

Highway

Proposal Response from (please complete)

Name of Company or individual

TERMS AND CONDITIONS

➢ St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

➢ All bids will be considered final. No additions, deletions, corrections, or adjustments will

be accepted after the time of bid opening.

➢ All delivery costs or charges must be included in the F.O.B. destination bid price.

➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

➢ The contract shall be effective for the approximate twelve (12) month period from the

date of the notice of award.

➢ The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee

the completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

➢ Vendors are required to clearly identify any deviations from the specifications in this

document.

➢ An authorized officer of the company submitting the bid must sign all bids, in blue ink.

➢ Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

➢ St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County

or who owes any amount(s) for delinquent taxes, fees or licenses.

➢ Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

➢ The successful bidder is specifically denied the right of using, in any form or medium, the

names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

➢ All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

24-034 Tires

Page 4 of 16

Highway

Proposal Response from (please complete)

Name of Company or individual

➢ Award will be made to the low responsive, responsible bidder, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered

including geographic location. When payments are to be made to the County, award will

be made to the most advantageous offer.

➢ County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

➢ When applicable, provide unit prices and extension prices. Where there is disagreement

in the unit and extension prices, the unit price shall govern.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section

285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program

(E-Verify) with respect to the employees working in connection with the contracted services.

Every such business entity shall sign an affidavit affirming that it does not knowingly employ any

person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530

(2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program. The

employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,

Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior

to responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page

will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the

signature page of the E-Verify Memorandum of Understanding, completed and signed by

the Contractor, and the Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

24-034 Tires

Page 5 of 16

Highway

Proposal Response from (please complete)

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-034
Bid Title:	24-034 Tires
Category:	SCCMO Materials
Status:	Open

24-034 Tires

Attachment Preview

See also