24-066 WAN Connectivity and ISP Services

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Posted:	Feb 29, 2024
Due:	Mar 15, 2024
Solicitation No:	IFB 24-066
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-066

For

WAN Connectivity and ISP Services

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for WAN Connectivity and ISP Services. The county

reserves the right to terminate the contract for any violation, by the successful bidder, of

any term or condition of the contract by giving thirty (30) days written notice stating the

reasons therefore and giving the party time to remedy any deficiencies. All bid prices

submitted must be guaranteed for ninety (90) days.

Bid Instructions

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “24-066 WAN Connectivity and ISP Services” with the date

and time of the bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid,

in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 03/08/2024 at 10:00 AM, in Room 115 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”,

select bid and click on “related documents”. No phone calls please. The time it

takes for final bid results to be made public depends on the complexity of the project and

the cost of the project.

Bid Inquiries

Any questions or clarifications concerning this Request for Bid must be submitted in

writing via E-mail (preferred), mail or fax to:

Brandy Mabry

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

bmabry@sccmo.org

For questions or inquiries concerning the specifications please contact:

Cory Conway

St. Charles County Government

Information Systems Department

201 North Second St. Room 313

St. Charles, Missouri 63301

cconway@sccmo.org

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 02/23/2024. Any question

received after this deadline may not be answered.

______________________________________________________

IFB 24-066 WAN Connectivity & ISP Services

Bid Submitted by (please complete):

Page 2 of 19

________________________________________

Name of Company or individual

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and

any addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and

appointed officials, and employees of St. Charles County and their Agents within

St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may

be disqualified at the sole discretion of St. Charles County.

Bidding Terms and Conditions

 St. Charles County reserves the right to reject any and all bids or parts of a bid and

waive technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or

adjustments will be accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable

to sales made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate sixty (60) month period from the

date of the notice of award.

 The electronic version of this bid/RFP is available upon request. The document

was entered into WORD for Microsoft Windows. The Purchasing Office does not

guarantee the completeness and accuracy of any information provided in the

electronic version. Respondents are cautioned that the hard copy of this bid/RFP

on file in the Purchasing Office governs in the event of a discrepancy between the

information contained in or on the electronic version and that which is on the hard

copy.

 Vendors must clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids in blue

ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and

so marked.

______________________________________________________

IFB 24-066 WAN Connectivity & ISP Services

Bid Submitted by (please complete):

Page 3 of 19

________________________________________

Name of Company or individual

 All prices and notations must be in blue ink or typewritten on the attached form.

Mistakes must be crossed out, corrections typed adjacent and must be initialed in

blue ink by the person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the

County or who owes any amount(s) for delinquent Federal, State or Local taxes,

fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or

medium the names of St. Charles County or any other public agency within St.

Charles County Government for public advertising unless express written

permission is granted.

 All bidders must possess the necessary and appropriate business and/or

professional licenses in their field.

 Award will be made to the low responsive, responsible bidder, or to the offeror

whose proposal is most advantageous to the County, price and other factors

considered including geographic location. When payments are to be made to the

County, award will be made to the most advantageous offer.

 County reserves the right to accept any item or group of items offered, unless the

bidder qualifies his bid by specific limitations. The bid can be on an "all or none"

basis if wording in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is

disagreement in the unit and extension prices, the unit price shall govern.

 County reserves the right to make awards to multiple bidders depending on need

and availability of services at various identified sites.

 The County expects the successful bidder(s) to sign a final agreement

memorializing these and additional terms of the award. An example

agreement is attached hereto and will serve as the basis for the final awarded

agreement.

______________________________________________________

IFB 24-066 WAN Connectivity & ISP Services

Bid Submitted by (please complete):

Page 4 of 19

________________________________________

Name of Company or individual

Employment of Unauthorized Aliens Prohibited

(Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars

by St. Charles County to a business entity, the business entity shall, by sworn affidavit

and provision of documentation**, affirm its enrollment and participation in a federal work

authorization program (E-Verify) with respect to the employees working in connection

with the contracted services. Every such business entity shall sign an affidavit affirming

that it does not knowingly employ any person who is an unauthorized alien in connection

with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify)

and shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization

program. The employer shall retain a copy of the dated verification report received from

the federal government. Any business entity that participates in such program shall have

an affirmative defense that such business entity has not violated subsection 1 of this

section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the

referenced affidavit on an annual basis. A copy of the affidavit is included in this bid

request. Vendors may choose to send the required documentation using one of the

following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles

County, Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles,

MO 63301prior to responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature

page will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature

page of the E-Verify Memorandum of Understanding, completed and signed by the Contractor,

and the Department of Homeland Security - Verification Division.

Enroll in E-Verify at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

______________________________________________________

IFB 24-066 WAN Connectivity & ISP Services

Bid Submitted by (please complete):

Page 5 of 19

________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-066
Bid Title:	24-066 WAN Connectivity and ISP Services
Category:	SCCMO Information Systems Technology
Status:	Open

24-066 WAN Connectivity and ISP Services

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See also