RFQ PA23-002 - Port Authority River Commerce and Port Infrastructure Report

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Posted:	Dec 19, 2023
Due:	Jan 5, 2024
Solicitation No:	RFQ PA23-002
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

SEALED PROPOSAL PA23-002

For

PORT AUTHORITY RIVER COMMERCE AND PORT INFRASTRUCTURE PLANNING

REPORT

For

ST. CHARLES COUNTY PORT AUTHORITY

ST. CHARLES, MISSOURI

The St. Charles County Port Authority is seeking proposals from qualified and able

engineering companies to provide consulting and technical assistance services for the next

stage of its development; specifically, river commerce opportunities and accompanying

infrastructure. The chosen Offeror will provide a detailed report of both specific projects and

activities listed herein, as well as the river commerce opportunities with high market demand

and the accompanying necessary infrastructure to support that commerce.

The Port Authority reserves the right to terminate the contract for any violation, by the

successful Respondent, of any term or condition of the contract by giving thirty (30) days

written notice stating the reasons therefore and giving the party time to remedy any

deficiencies.

INTRODUCTION AND PROPOSAL SUBMITTAL TERMS

The St. Charles County Port Authority, St. Charles County Missouri, is hereby issuing

this Request For Qualifications (RFQ) seeking and inviting proposals from professional

engineering firms (Respondents) that are qualified, able and willing to provide the

services described herein to the St. Charles County Port Authority (“Port Authority”).

Qualified engineering firms must provide professional engineers licensed in Missouri.

Proposal Instructions

The electronic version of this RFQ is available upon request.

One [1] signed original and three [3] signed copies of the proposal must be received in a

sealed envelope plainly marked “RFQ PA23-002 PORT AUTHORITY RIVER

COMMERCE” with the due date and time of the proposal in the lower left corner of the

envelope. Additionally, the proposer shall include with their submittal an electronic

version of the proposal on a USB thumb drive.

An authorized representative of the company/person submitting the proposal must sign

the proposal, in blue ink. All prices and notations must be in blue ink or typewritten on

the attached form. Mistakes must be crossed out, corrections typed adjacent and must

be initialed in blue ink by the person signing the proposals.

Proposals must be submitted to the 201 North Second Street Rm 541, St. Charles,

MO 63301 c/o Kurt Mandernach, prior to December 29, 2023 - 2:00 P.M. CST. Faxed

or emailed proposals will not be accepted.

Time is of the essence for responding to the RFQ within the submission deadlines. All

proposals will be considered final. No additions, deletions, corrections, or adjustments

will be accepted after the time of proposal opening.

Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “Void” and will not be opened.

The Port Authority reserves the right, in its sole discretion, to reject any and all

proposals, or parts of any proposal, for any reason whatsoever and waive technicalities.

The Port Authority will only accept proposals that are responsive to the RFQ and are

prepared and submitted in compliance with the requirements set forth in this RFQ.

The Port Authority will not award any proposal to an individual or business having any

outstanding amounts due from a prior contract or business relationship with the Port

Authority or who owes any amount(s) for delinquent Federal, State or Local taxes, fees

and licenses.

RFQ PA23-002 River Commerce

Page 2 of 28

St. Charles County Port Authority

Proposal Response from (please complete)

________________________________________

Name of Company or individual

The successful Respondent is specifically denied the right of using in any form or

medium the names of St. Charles County Port Authority or St. Charles County

Government for public advertising unless express written permission is granted.

Selection will be made to the most qualified Respondent and the Respondent whose

proposal is most advantageous to the Port Authority. Once selected, if an agreeable

price cannot be negotiated between the Successful Respondent and the Port Authority,

then the Port Authority will end the negotiation with the Successful Respondent and will

move to negotiations with the second most qualified and advantageous Respondent.

Proposal Inquiries

All questions or clarifications concerning this RFQ must be submitted in writing via E-

mail:

Kurt Mandernach

201 North Second Street

St. Charles, Missouri 63301

kmandernach@sccmo.org

The RFQ title shall be referenced on all correspondence.

All questions must be received no later than 2:00 P.M. CST 12/18/2023. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the Port Authority’s website.

https://www.sccmo.org/2152/St-Charles-County-Port-Authority Check this website

frequently for updates and any addendum that may be issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in

the section titled “Proposal Inquiries”, concerning this request is prohibited

PRIOR TO PROPOSAL OPENING. Representative shall include, but not be

limited to, all elected and appointed officials, and employees of St. Charles

County Port Authority and their Agents within St. Charles County.

Any Respondent engaging in such prohibited communications prior to Proposal

Opening may be disqualified at the sole discretion of the St. Charles County Port

Authority Board.

RFQ PA23-002 River Commerce

Page 3 of 28

St. Charles County Port Authority

Proposal Response from (please complete)

____________________________________

Name of Company or individual

CERTIFICATIONS BY RESPONDENT

The undersigned signatory certifies that he/she has read and understands all of the

terms and conditions of this RFQ and of doing business with the Port Authority in

response to this RFQ, that in doing so he is acting on behalf of the Respondent, and

that his/her signature placed hereon is binding on the Respondent to the full extent

allowed by law.

The Respondent shall provide a Proposal to the Port Authority, in response to, and in

accordance with, the terms of this RFQ.

The Respondent agrees to provide the services under the terms of this RFQ and the

Proposal as accepted by the Port Authority.

By submitting the Proposal in response to this RFQ, the Respondent, and each person

signing on behalf of the Respondent, under penalty of perjury, certifies to the best of its

knowledge and belief:

The Respondent has made no attempt, and will not in the future make any attempt, to

induce any other person, partnership or corporation to submit or not to submit a

proposal for the purpose of restricting competition.

The Respondent certifies that this proposal is in all respects fair and without collusion or

fraud, and that no elected official or other member, officer or employee or person whose

salary is payable in whole or in part by the County is directly or indirectly interested

therein, or in any portion of the profits thereof.

Company Name:

Authorized Signature of Respondent:

Printed or Typed Name:

Date of Proposal:

Mailing Address:

City:

State:

Zip:

Telephone:

Fax:

Email Address:

RFQ PA23-002 River Commerce

Page 4 of 28

St. Charles County Port Authority

Proposal Response from (please complete)

____________________________________

Name of Company or individual

BACKGROUND AND RFQ/PROPOSAL TIMELINE

The St. Charles County Port Authority (SCCPA) is a political subdivision of the State of

Missouri organized under Chapter 68, RSMo. In its first phase of organizational

development, the SCCPA received the requisite approval from the Missouri Department

of Transportation and the Missouri Highways and Transportation Commission to

operate as a recognized Port Authority in the State. The operations of the SCCPA are

directed by a Board which is appointed by the County. The Board established policies

and procedures to ensure effective operations. The boundaries of the Port Authority

mimic the jurisdictional boundaries of the County.

As a relatively new organization, the Port Authority developed a strategic plan, a portion

of which addresses river commerce. In furtherance of the goals and objectives identified

in the strategic plan, the Board is seeking analysis, planning, and consulting services

related to river commerce and river infrastructure. This document will initiate the

second phase of organizational development of the SCCPA by:

 creating potential Board assets

 developing revenue streams which serve to strengthen the viability of the

SCCPA, and

 moving the Board from its internal operations to external operations.

The St. Charles County Port Authority intends to engage an Offeror to conduct an

analysis that provides a report detailing specific activities and operations that have a

proven measurable demand on the Missouri and Mississippi Rivers and that are specific

to the St. Charles County Port Authority area of operations. The report will be the

technical guidebook and operational handbook for implementation of the river

commerce objectives in the strategic plan.

RFQ Purpose: This document constitutes an RFQ from qualified Respondents to

provide a written report with the following information:

(1) Identify and list specific Port activities, operations, and services that have proven,

measurable demand on the Missouri and Mississippi Rivers;

For the Missouri River, the activities operations and services must include but not

be limited to:

a. Creation of a plan, consistent with the purpose and mission of the Port

Authority, for the highest and best use of the 50.59 acre property located

adjacent to the Family Arena (see Exhibit A: Map Location for reference);

b. Evaluation and conclusion of the feasibility, pros and cons of acquiring the

barge, convey and other infrastructure currently owned by the City of St.

Charles located immediately adjacent to the 50.59 acres;

c. Evaluation and conclusion of the infrastructure at the Klondike Park boat

dock and consider any additional needs and opportunities;

RFQ PA23-002 River Commerce

Page 5 of 28

St. Charles County Port Authority

Proposal Response from (please complete)

____________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	RFQ PA23-002
Bid Title:	RFQ PA23-002 - Port Authority River Commerce and Port Infrastructure Report
Category:	SCCMO Services
Status:	Open

RFQ PA23-002 - Port Authority River Commerce and Port Infrastructure Report

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