24-062 Third Party Claims Administrator

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Feb 15, 2024
Due:	Mar 6, 2024
Solicitation No:	RFP 24-062
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR PROPOSAL

RFP 24-062

For

Third Party Claims Administrator

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking proposals for Third Party Claims Administration

Services. The county reserves the right to terminate the contract for any violation, by the

successful proposer, of any term or condition of the contract by giving thirty (30) days

written notice stating the reasons therefore and giving the party time to remedy any

deficiencies.

PROPOSAL INSTRUCTIONS

One [1] original and one [1] copy of each proposal must be received in a sealed envelope plainly

marked “24-062 RFP Third Party Administrator” with the due date and Proposal number on the

outside of the envelope.

An authorized representative of the company/person submitting the proposal must sign the original

proposal, in blue ink.

Proposals must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to 2:00 pm, March 6, 2024.

All proposals received in response to this RFP will become the property of the County.

St. Charles County reserves the right to accept and/or reject any and all proposals.

PROPOSAL INQUIRIES

Any questions or clarifications concerning this RFP must be submitted in writing to:

Kurt Mandernach, Purchasing Manager

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

kmandernach@sccmo.org

• The proposal number and title shall be referenced on all correspondence.

• All questions must be received no later than 2:00 PM on February 21, 2024. Any

questions received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Proposal Inquiries”, concerning this request is prohibited PRIOR TO PROPOSAL

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Proposal Opening may

be disqualified at the sole discretion of St. Charles County.

24-062 RFP Third Party Administrator

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Proposal Response from (please complete)

Name of Company or individual

TERMS AND CONDITIONS

➢ St. Charles County reserves the right to reject any and all proposals or parts of a

proposal and waive technicalities.

➢ All proposals will be considered final. No additions, deletions, corrections, or

adjustments will be accepted after the time of proposal opening.

➢ All delivery costs or charges must be included in the F.O.B. destination proposal price.

➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

➢ The electronic version of this RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

➢ Administrators are required to clearly identify any deviations from the specifications in

this document.

➢ An authorized officer of the company submitting the proposal must sign all proposals, in

blue ink.

➢ Administrators must submit two (2) signed copies of their proposal; one is to be an

original and so marked.

➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the proposal.

➢ Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “Void” and will not be opened.

➢ The successful firm is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

➢ All proposers must possess the necessary and appropriate business and/or professional

licenses in their field.

➢ Award will be made to the Administrator, whose proposal is most advantageous to the

County, price and other factors considered including geographic location. Award is

dependent upon successful negotiation of pricing. If the parties fail to agree on price, the

County reserves the right to negotiate with the next most qualified Administrator or reject

all proposals.

24-062 RFP Third Party Administrator

Page 3 of 14

Proposal Response from (please complete)

Name of Company or individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every

such business entity shall sign an affidavit affirming that it does not knowingly employ any person

who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this proposal request. Vendors

may choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a proposal

solicitation response.

These documents will be kept on file. The notarized affidavit will remain current for one year

from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the

E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

The online address to enroll in the E-Verify program is:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

24-062 RFP Third Party Administrator

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Proposal Response from (please complete)

Name of Company or individual

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a

copy of such policy to your response as a point of information."

"YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

Open Records

Any and all information contained in or submitted with the proposal becomes a public record

subject to the Missouri Sunshine Law when a contract is executed, or all proposals are rejected.

If Proposer believes that any information contained in or submitted with the proposal is protected

by the Missouri Sunshine Law, Proposer must clearly identify what information Proposer believes

is so protected and must also clearly identify the legal basis therefor.

24-062 RFP Third Party Administrator

Page 5 of 14

Proposal Response from (please complete)

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	RFP 24-062
Bid Title:	24-062 Third Party Claims Administrator
Category:	SCCMO Services
Status:	Open

24-062 Third Party Claims Administrator

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See also