24-061 Inmate Health Monitoring System

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies J - Maintenance, Repair, and Rebuilding of Equipment Q - Medical Services
Posted:	Feb 12, 2024
Due:	Mar 22, 2024
Solicitation No:	RFP 24-061
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR PROPOSAL

RFP 24-061

For

Inmate Health Monitoring System

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking proposals from qualified IT service providers to provide our County

with an Inmate Health Monitoring System. The County reserves the right to terminate the RFP

process for any reason at any time and post notification of such decision on the same website where

this RFP is posted. Check the County’s website frequently for updates and any notifications that

may be issued pertaining to this RFP.

Contents

ARTICLE 1 - INTRODUCTION AND PROPOSAL SUBMITTAL TERMS..................... 4

ARTICLE 2 - CERTIFICATIONS BY OFFEROR ........................................................... 6

ARTICLE 3 – BACKGROUND AND RFP/PROPOSAL TIMELINE ............................... 7

1. RFP Purpose: ........................................................................................................ 7

2. Background: ......................................................................................................... 7

3. RFP and Submittal of Proposals Timeline:............................................................. 7

ARTICLE 4 – SCOPE OF WORK, SPECIFIC SERVICES, CONTRACT PERIOD......... 8

1. Scope of Work:...................................................................................................... 8

2. Specific Services: ................................................................................................... 8

3. Current Environment:........................................................................................... 9

4. Deliverables: ......................................................................................................... 9

5. Assumptions:......................................................................................................... 9

6. Change Control Procedures:.................................................................................. 9

7. Contract Period: ................................................................................................... 9

8. Renewal: ............................................................................................................. 10

ARTICLE 5 – SUBMISSION OF PROPOSAL AND MANDATORY ELEMENTS......... 11

1. Submission of Proposals: ..................................................................................... 11

2. Mandatory Elements: .......................................................................................... 11

3. Proposal Life:...................................................................................................... 13

4. Proposals Subject to Open Records Law: ............................................................. 13

5. Clarification of RFP Terms: ................................................................................ 13

6. Interview Conference: ......................................................................................... 14

7. Official Position of the County:............................................................................ 14

8. Mandatory Documentation for Responsive Proposal:........................................... 14

ARTICLE 6 –EVALUATION FACTORS AND PROCESS ............................................ 16

1. Evaluation Criteria: ............................................................................................ 16

2. Evaluation Process: ............................................................................................. 16

ARTICLE 7 - GENERAL TERMS AND CONDITIONS ................................................. 17

1. Agreement Components: ..................................................................................... 17

2. Status as Independent Contractor: ...................................................................... 17

3. Subcontractors: ................................................................................................... 18

4. Employment of Unauthorized Aliens Prohibited: ................................................. 18

6. Law of Missouri to Govern: ................................................................................. 19

7. Venue: ................................................................................................................ 19

8. Ownership of Records: ........................................................................................ 19

9. Release to Public/Confidentiality: ........................................................................ 20

10. Conflict of Interest: ............................................................................................. 20

RFP 24-061 Inmate Health Monitoring System

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Proposal Response from (please complete)

________________________________________

Name of Company or individual

11. Indemnification:.................................................................................................. 20

12. Insurance: ........................................................................................................... 20

13. Non-Appropriation: ............................................................................................ 21

14. County’s Right to Terminate for Convenience: .................................................... 21

15. Examination of Records (Exhibit H): ................................................................... 21

16. Veteran Friendly Employment Policy: ................................................................. 21

Pricing Page................................................................................................................... 22

Exhibit A ....................................................................................................................... 24

Exhibit B ....................................................................................................................... 31

Exhibit C ....................................................................................................................... 32

Exhibit D ....................................................................................................................... 37

Exhibit E ....................................................................................................................... 38

Exhibit F........................................................................................................................ 39

Exhibit G ....................................................................................................................... 40

Exhibit H ....................................................................................................................... 41

Exhibit I ........................................................................................................................ 42

Exhibit J ........................................................................................................................ 47

Exhibit K ....................................................................................................................... 54

RFP 24-061 Inmate Health Monitoring System

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Proposal Response from (please complete)

________________________________________

Name of Company or individual

ARTICLE 1 - INTRODUCTION AND PROPOSAL SUBMITTAL TERMS

St. Charles County, Missouri, is hereby issuing this Request For Proposal (RFP) 24-061 Inmate

Health Monitoring System seeking and inviting proposals from firms that are qualified, able, and

willing to provide the services described herein to St. Charles County, Missouri (“County”).

Proposal Instructions

The electronic version of this RFP is available upon request. The document was created in

Microsoft Word for Windows. The Purchasing Office does not guarantee the completeness and

accuracy of any information provided on the electronic version. Therefore, Offerors are cautioned

that the hard copy of this RFP on file in the Purchasing Office governs in the event of a discrepancy

between the information contained in or on the electronic version and that which is on the hard

copy.

One [1] signed original and one [1] signed copy of the proposal, along with an electronic copy

provided on a USB storage device must be received in a sealed envelope plainly marked “RFP

24-061 Inmate Health Monitoring System” with the due date and time of the proposal in the

lower left corner of the envelope.

An authorized representative of the company/person submitting the proposal must sign the

proposal, in blue ink. All prices and notations must be in blue ink or typewritten on the attached

form. Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue ink

by the person signing the proposals.

Proposals must be submitted to the St. Charles County Finance Department, 201 North

Second Street Room 541 St. Charles MO 63301 prior to March 22, 2024 at 2:00 pm.

Time is of the essence for responding to the RFP within the submission deadlines. All proposals

will be considered final. No additions, deletions, corrections, or adjustments will be accepted after

the time of proposal opening.

Sealed proposals received after the designated time of the receipt of the sealed proposals will be

considered as “Void” and will not be opened.

The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any

proposal, for any reason whatsoever and waive technicalities.

The County will only accept proposals that are responsive to the RFP and are prepared and

submitted in compliance with the requirements set forth in this RFP.

The County will not award any proposal to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees, and licenses.

The successful Offeror is specifically denied the right of using in any form or medium the names

of St. Charles County or any other public agency of St. Charles County Government for public

RFP 24-061 Inmate Health Monitoring System

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Proposal Response from (please complete)

________________________________________

Name of Company or individual

advertising unless express written permission is granted.

Award will be made to the responsive Offeror with the highest score upon evaluation of all criteria

as set forth in this RFP.

Proposal Inquiries

All questions or clarifications concerning this RFP must be submitted in writing via E-mail to:

Kurt Mandernach, Purchasing Manager

St. Charles County Government

Finance Department

201 North Second Street

St. Charles, Missouri 63301

kmandernach@sccmo.org

The RFP number and title shall be referenced on all correspondence.

All questions must be received no later than 2:00 PM on February 26, 2024. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be provided by 3:00 PM on March 4, 2024, and

placed on the County’s website http://www.sccmo.org/Bids.aspx . Check this website frequently

for updates and any addendum that may be issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled

“Proposal Inquiries”, concerning this request is prohibited PRIOR TO PROPOSAL OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Proposal Opening may be

disqualified at the sole discretion of St. Charles County.

[Remainder of this page intentionally left blank.]

RFP 24-061 Inmate Health Monitoring System

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Proposal Response from (please complete)

________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	RFP 24-061
Bid Title:	24-061 Inmate Health Monitoring System
Category:	SCCMO Information Systems Technology
Status:	Open

24-061 Inmate Health Monitoring System

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See also