24-063 Stained Glass Window Preservation and Restoration

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 9, 2024
Due:	Mar 22, 2024
Solicitation No:	IFB 24-063
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-063

For

Stained Glass Window Preservation & Restoration

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for restoring, repairing and preserving historic stained-

glass windows located in the Historic Courthouse now referred to as the Executive building.

The vendor must guarantee the quoted prices for a period of Ninety (90) days. The county

reserves the right to terminate the contract for any violation, by the successful bidder, of any

term or condition of the contract by giving thirty (30) days written notice stating the reasons

therefore and giving the party time to remedy any deficiencies.

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BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “24-063 Stained Glass Window Preservation & Restoration” with the date

and time of the bid opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 3/22/2024 at 10:00 AM , in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final

bid results to be made public depends on the complexity of the project and the cost of the

project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail (preferred), mail or fax to:

Pam Luesse

St. Charles County Government, Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636) 949-7589

pluesse@sccmo.org

For questions or inquiries concerning the specifications please contact:

Brian Cox, Project Manager

St Charles County Government, Facilities Management Department

300 North Second St, Room 101

St. Charles, Missouri 63301

bcox@sccmo.org

A pre-bid meeting is required and must be scheduled via email to bcox@sccmo.org.

The building is open to the public from 8AM to 5PM Monday through Friday at 100 N. 3rd

Street, St. Charles, MO 63301.

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 2:00 PM on 03/15/2024. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

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Proposal Response from

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Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles

County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

• St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

• All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

• All delivery costs or charges must be included in the F.O.B. destination bid price.

• City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

• The contract shall be effective for the approximate nine (9) month period from the date of

the notice of award.

• The County, with the consent of the vendor, shall have the option to renew said contract for

one (1) additional three (3) month period at the same specifications and terms and

conditions of any contract that may be derived from this request for proposal.

• The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

• Vendors are required to clearly identify any deviations from the specifications in this

document.

• An authorized officer of the company submitting the bid must sign all bids, in blue ink.

• Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

• All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

• St. Charles County will not award any bid to an individual or business having any

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outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

• Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

• The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

• All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

• Award will be made to the low responsive, responsible bidder, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered including

geographic location. When payments are to be made to the County, award will be made to

the most advantageous offer.

• County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

• When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

• MISSOURI PREVAILING HOURLY WAGE RATES:

The proposal for this Contract shall be based upon the required payment by the Bidder

for wages for each craft or type of workmen required to execute the Contract as

determined by the Department of Labor and Industrial Relations of Missouri, pursuant

to Sections 290.210 to 290.340, RSMo. For those projects with a total cost of more than

$75,000.00, a schedule of such prevailing hourly rate of wages as determined by the

Department of Labor and Industrial Relations of Missouri, pursuant to said statutory

provisions and made a part of this Contract, Annual Wage Order #30, as of June 27,

2023.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not

apply to the construction of public works for which either the engineer’s estimate of the

bid accepted by the City for the total project is in the amount of $75,000.00 or less. For

any awarded bid in the amount of $75,000.00 or less that becomes subject to a

contract amendment that increases the total project cost in excess of $75,000.00, the

provisions of 290.210 to 290.340 shall apply only to that portion of the project that is in

excess of $75,000.00.

• INSURANCE:

• Worker’s Compensation and Employer’s Liability: The Contractor shall have in

place sufficient Worker’s Compensation and Employer’s Liability coverage to satisfy

the statutory Worker’s Compensation limits as required by the Statutes of the State

of Missouri, (or a qualified self-insurer) and Employers Liability in an amount of no

less than $1.0 million.

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• Automobile, General Liability and Property Damage: The Contractor shall

maintain the following minimum amounts of automobile, general liability, and

property damage insurance coverage during the life of the contract: $1,000,000 for

bodily injury or death to any one person and $3,000,000 per occurrence for

automobile and general liability coverage; and property damage coverage of at least

$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an

acceptable alternative. Automobile coverage must include non-owned vehicles.

• The Automobile & General Liabilities policies shall be endorsed to include the

County as an additional insured and provide for 30 days advance written notice of

any material change.

• A Waiver of Subrogation in favor of the County shall be endorsed on each of the

policies. The required insurance shall be primary insurance with respect to any

other insurance or self-insurance programs maintained by the County.

• A Certificate of Insurance evidencing the above coverage(s) together with a copy of

the required endorsements shall be provided to the County prior to the

commencement of any work.

• BONDS:

Bid Bond – NOT APPLICABLE

Performance Bond- A 100% Performance and Payment Bond in favor of the Owner. The

Security Co. representing Contractor must be authorized to do business in the State of

Missouri and be approved by Owner. Performance and Payment bond will be required if

project is $50,000.00 or greater.

Open Records

Any and all information contained in or submitted with the bid becomes a public record subject

to the Missouri Sunshine Law when the bids are opened. If the bidder believes that any

information contained in or submitted with the bid is protected from disclosure by the Missouri

Sunshine Law, the bidder must clearly identify what information the bidder believes is so

protected and must also clearly identify the legal basis therefor.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach

a copy of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

_____ "NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

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Proposal Response from

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-063
Bid Title:	24-063 Stained Glass Window Preservation and Restoration
Category:	SCCMO Services
Status:	Open

24-063 Stained Glass Window Preservation and Restoration

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See also