24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	36 - Special Industry Machinery
Posted:	Jan 12, 2024
Due:	Jan 26, 2024
Solicitation No:	IFB 24-037
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-037

For

Print and-or Mail Preparation of Capital Sales Tax 4-Page Mailer

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Print and-or Mail Preparation of Capital Sales Tax Four

Page Mailer. The vendor must guarantee the quoted prices for a period of one year. The County

reserves the right to terminate the contract for any violation by the successful bidder of any term

or condition of the contract by giving thirty (30) days’ written notice stating the reasons therefore

and giving the party time to remedy any deficiencies. All bid prices submitted must be

guaranteed for ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked with the name, date, and time of the bid opening in the lower left corner of the

envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 1/26/2024 at 2:00 PM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids,” select bid

and click on “related documents.” No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail to:

Pam Luesse

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

pluesse@sccmo.org

Inquiries about the specifications should be made to:

Kevin Killeen

Managing Director of Communications

St. Charles County Government

201 North Second St. Room 446

St. Charles, Missouri 63301

kkilleen@sccmo.org

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 pm on 1/22/2024. Any question received

after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

Communications

Page 2 of 14

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries,” concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

➢ St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

➢ All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

➢ All delivery costs or charges must be included in the F.O.B. destination bid price.

➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

➢ The contract shall be effective for the approximate twelve (12) month period from the date of

the notice of award.

➢ The electronic version of this bid/RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office

governs in the event of a discrepancy between the information contained in or on the

electronic version and that which is on the hard copy.

➢ Vendors are required to clearly identify any deviations from the specifications in this

document.

➢ An authorized officer of the company submitting the bid must sign all bids in blue ink.

➢ Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

➢ St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

➢ Sealed proposals received after the designated time of the receipt of the sealed proposals will

24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

Communications

Page 3 of 14

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

be considered as “No Bid” and “Void” and will not be opened.

➢ The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

➢ All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

➢ Award will be made to the low responsive, responsible bidder, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered including

geographic location. When payments are to be made to the County, award will be made to

the most advantageous offer.

➢ County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in

the bid so states and if all items solicited are included in the bid.

➢ When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles

County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every such

business entity shall sign an affidavit affirming that it does not knowingly employ any person who is

an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall

verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

remain current for one year from the date of the notarized affidavit.

24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

Communications

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-

Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of

Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

Open Records

Any and all information contained in or submitted with the bid becomes a public record subject to the

Missouri Sunshine Law when the bids are opened. If the bidder believes that any information

contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the

bidder must clearly identify what information the bidder believes is so protected and must also clearly

identify the legal basis therefor.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a

copy of such policy to your response as a point of information."

"YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

Communications

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-037
Bid Title:	24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer
Category:	SCCMO Services
Status:	Open

24-037 Print and-or Mail Preparation of Capital Sales Tax Four Page Mailer

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