24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services N - Installation of Equipment
Posted:	Dec 29, 2023
Due:	Jan 30, 2024
Solicitation No:	IFB 24-026
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-026

For

Bi-Directional Amplifier (BDA) System and Existing System Enhancements

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for a Bi-Directional Amplifier System. The vendor must

guarantee the quoted prices for a period of ninety (90) days. The county reserves the

right to terminate the contract for any violation, by the successful bidder, of any term or

condition of the contract by giving thirty (30) days written notice stating the reasons

therefore and giving the party time to remedy any deficiencies.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed

envelope plainly marked “24-026 Bi-Directional Amplifier (BDA) System and Existing

System Enhancements” with the date and time of the bid opening in the lower left corner of

the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street, Room 541, St. Charles, MO 63301 prior to the bid opening.

Bid opening will be on 01/30/2024 at 10:00 a.m., in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St. Charles County Government website @

http://www.sccmo.org/Bids.aspx, click on “show Closed/Awarded/Cancelled bids, select

bid and click on “related documents”. No phone calls please. The time it takes for final

bid results to be made public depends on the complexity of the project and the cost of the

project.

BID INQUIRIES

All questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail (preferred) or mail:

Cornelia Beard, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second Street

St. Charles, Missouri 63301

cbeard@sccmo.org

For questions or inquiries concerning the specifications please contact:

Matt Davis, Radio System Manager

St. Charles County Government

Emergency Communications

1400 TR Hughes Blvd., Ste. 300

O’Fallon, Missouri 63366

mdavis@sccmo.org

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 01/23/2024. Any question

received after this deadline may not be answered.

24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements

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Emergency Communications

Bid Response from (please complete)

_____________________________________

Name of Company or individual

A mandatory pre-bid meeting and site visit will be held Tuesday, 01/16/2024 at 1:00

p.m. at:

St. Charles County Department of Corrections (DOC)

301 N. Second Street

St. Charles, MO 63301

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles

County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements

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Emergency Communications

Bid Response from (please complete)

_____________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and

waive technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments

will be accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the

date of the notice of award.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee

the completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form.

Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue

ink by the person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County

or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and

licenses.

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium

the names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements

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Emergency Communications

Bid Response from (please complete)

_____________________________________

Name of Company or individual

 Award will be made to the low responsive, responsible bidder, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered

including geographic location. When payments are to be made to the County, award

will be made to the most advantageous offer.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if

wording in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is

disagreement in the unit and extension prices, the unit price shall govern.

 MISSOURI PREVAILING HOURLY WAGE RATES

The proposal for this Contract shall be based upon the required payment by the Bidder

for wages for each craft or type of workmen required to execute the Contract as

determined by the Department of Labor and Industrial Relations of Missouri, pursuant

to Sections 290.210 to 290.340, RSMo. For those projects with a total cost of more

than $75,000.00, a schedule of such prevailing hourly rate of wages as determined by

the Department of Labor and Industrial Relations of Missouri, pursuant to said statutory

provisions and made a part of this Contract, Annual Wage Order #30, as of March 10,

2023.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not

apply to the construction of public works for which either the engineer’s estimate of

the bid accepted by the City for the total project is in the amount of $75,000.00 or

less. For any awarded bid in the amount of $75,000.00 or less that becomes subject

to a contract amendment that increases the total project cost in excess of

$75,000.00, the provisions of 290.210 to 290.340 shall apply only to that portion of

the project that is in excess of $75,000.00.

 INSURANCE:

Worker’s Compensation and Employer’s Liability: Statutory WC limits as required

by the Statutes of the State of Missouri, (or a qualified self-insurer) and Employer’s

Liability in an amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall

maintain the following minimum amounts of automobile, general liability, and property

damage insurance coverage during the life of the contract: $1,000,000 for bodily

injury or death to any one person and $3,000,000 per occurrence for automobile and

general liability coverage; and property damage coverage of at least $1,000,000. A

Combined Single Limit Policy in the amount of $3,000,000 is an acceptable

alternative. Automobile coverage must include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County

as an additional insured and provide for 30 days advance written notice of any

material change.

A waiver of Subrogation in favor of the County shall be endorsed on each of the

policies. The required insurance shall be primary insurance with respect to any other

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Emergency Communications

Bid Response from (please complete)

_____________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-026
Bid Title:	24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements
Category:	SCCMO Services
Status:	Open

24-026 Bi-Directional Amplifier (BDA) System and Existing System Enhancements

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