24-027 Service and Preventative Maintenance of HVACR Systems

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Dec 29, 2023
Due:	Feb 2, 2024
Solicitation No:	IFB 24-027
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 24-027

For

Service and Preventative Maintenance of Heating, Ventilation, Air Conditioning and Refrigeration

(HVACR) Systems

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for a Contractor to perform Preventative Maintenance of Heating,

Ventilation, Air Conditioning and Refrigeration (HVACR) Systems. The Contractor must guarantee

the quoted prices for a period of one year.

24-027 Service, Preventative Maintenance of

Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Systems

Page 1 of 77

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Proposal Response from (please complete)

______________________________________

Name of Company or individual

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope plainly

marked “24-027 Service and Preventative Maintenance of Heating, Ventilation, Air Conditioning and

Refrigeration (HVACR) Systems” with the date and time of the bid opening in the lower left corner of

the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street Room

541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 2/2/2024 at 10:00 AM , in Room 116 of the St. Charles County Administration

Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid and

click on “related documents”. No phone calls please. The time it takes for final bid results to be made

public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-mail

(preferred), mail or fax to:

Pam Luesse

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

pluesse@sccmo.org

For questions or inquiries concerning the specifications please contact:

Nathan Wade, Assistant Director

Facilities Management Department

St Charles County Government

300 North Second St, Room 101

St. Charles, Missouri 63301

Fax: (636)949-3014

nwade@sccmo.org

24-027 Service, Preventative Maintenance of

Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Systems

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Proposal Response from (please complete)

______________________________________

Name of Company or individual

A mandatory pre-bid meeting will be held starting at the Emergency Operations Center located at

1400 T.R. Hughes Blvd., O’Fallon, MO 63366 on 1/10/2024 at 8:00 a.m. We will travel to other sites

(listed below) as needed:

Police Department – 101 Sheriff Dierker Ct., O’Fallon, MO 63366

Election Authority/Municipal Courts – 397 / 399 Turner Blvd, St. Peters, MO 63376

Dispatch – 1605 Wentzville Pkwy. Wentzville, MO 63386

Firing Range – 1835 Hwy. 94 South Defiance, MO 63341

Pet Adoption Center – 4850 Mid Rivers Mall Dr. St Peters, MO 63376

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 1/17/2024. Any question received

after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum

that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled “Bid

Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING. Representative shall

include, but not be limited to, all elected and appointed officials, and employees of St. Charles County

and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be disqualified

at the sole discretion of St. Charles County.

24-027 Service, Preventative Maintenance of

Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Systems

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Proposal Response from (please complete)

______________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made

to St. Charles County and must be excluded.

 Awarded Contractor is required to have all personnel working on site complete a fingerprint

background check. Only personnel who pass the background check will be permitted to work

on the site. Any time or travel needed to apply for this background check will be on the

Contractor’s time and not be charged back to the County.

 The contract shall be effective for the approximate twelve (12) month period from the date of

the notice of award.

 The County reserves the right to terminate this contract at any time. The County shall provide

30-day written notice to terminate contract.

 The Contractor shall provide County written 30-day notice in the event they wish to terminate

the contract with the County.

 The County, with the consent of the Contractor, shall have the option to renew said contract

for four (4) additional twelve (12) month periods at the same specifications and terms and

conditions of any contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office

governs in the event of a discrepancy between the information contained in or on the

electronic version and that which is on the hard copy.

 Contractors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids in blue ink.

 Contractors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

24-027 Service, Preventative Maintenance of

Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Systems

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Proposal Response from (please complete)

______________________________________

Name of Company or individual

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the person

signing the bid.

 St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will

be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the names

of St. Charles County or any other public agency within St. Charles County Government for

public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional licenses

in their field.

 Award will be made to the low responsive, responsible bidder, or to the offeror whose proposal

is most advantageous to the County, price and other factors considered including geographic

location. When payments are to be made to the County, award will be made to the most

advantageous offer.

 The County may elect to use multiple Contractors under separate agreements to perform the

work under this IFB.

 The County may award work by building to different Contractors and may reassign buildings as

needed.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in

the bid so states and if all items solicited are included in the bid.

 The County shall maintain the option to add buildings with contract extension for Preventative

Maintenance in the future at a competitive cost.

 When applicable, provide unit prices and extension prices. Where there is disagreement in the

unit and extension prices, the unit price shall govern.

24-027 Service, Preventative Maintenance of

Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Systems

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Proposal Response from (please complete)

______________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	IFB 24-027
Bid Title:	24-027 Service and Preventative Maintenance of HVACR Systems
Category:	SCCMO HVAC
Status:	Open

24-027 Service and Preventative Maintenance of HVACR Systems

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