ACTIVE ASSAILANT TABLE-TOP EXERCISE AND FULL-SCALE EXERCISE

Agency:	City of Charlotte
State:	North Carolina
Type of Government:	State & Local
Category:	36 - Special Industry Machinery
Posted:	Nov 8, 2023
Due:	Nov 21, 2023
Publication URL:	To access bid details, please log in.

Closing date November 21, 2023, 02:00 PM

Reference number RFP AVIA 24-01
Status Open
Summary Proposal Due Date & Time: November 21, 2023 at 2:00 PM EST.

Solicitation Type: Request for Proposal

Department: Aviation

Description

The City of Charlotte (“City”) Aviation Department is seeking informal solicitation requests for the Charlotte Douglas International Airport Active Assailant Full-Scale Exercise (FSE) and Table-Top Exercise (TTX) (the “Work”) to be held in the Summer of 2024, estimated in the July – August - September timeframe Previous work experience with Active Assailant Full-Scale Exercises (FSE’s) and Table-Top Exercises (TTX’s) is required, in addition, previous exercises at airports is preferred.

All proposal activities will take place through the e-Builder portal (see link under "Related Information")

Contact details

Dihya Lasheb-Laribi

dihya.lasheb@cltairport.com

Details

Type: Request for Proposal

Category: Services

Department: Aviation

Commodity Code(s): 91838

Related Information

Attachment Preview

REQUEST FOR PROPOSALS

ACTIVE ASSAILANT TABLE-TOP

EXERCISE AND FULL-SCALE EXERCISE

RFP AVIA 24-01; Issued: November 7, 2023

Date: November 7, 2023

RFP Number: AVIA 24-01

Subject: Request for Proposals (RFP) for the following services:

Active Assailant Table-Top Exercise & Full-Scale Exercise

This letter extends an invitation for the submission of a proposal to supply the City of Charlotte,

Aviation Department (“City” aka “CLT”) with services as indicated above. Proposals for the above

will be received via the e-bidding portal until 2:00 PM eastern standard time on Tuesday,

November 21, 2023.

CLT is not hosting a pre-proposal conference for this RFP.

Any changes to the terms, conditions or specifications stated in this Request for Proposals will be

documented in a written addendum, issued by CLT. These addenda will be accessible through

the e-bidding portal.

Questions and requests for clarification must be submitted in writing and directed to Dihya

Lasheb through the Q&A Board in the eBuilder Bid Portal. Please DO NOT submit questions

via email, phone call, or voice message. Questions will be responded to in a written addendum,

issued by CLT.

CLT does not discriminate based on disability. Auxiliary aids and services, written materials in

alternative formats, and reasonable modifications in policies and procedures will be provided

upon request to persons with disabilities. To make a request, please email

Elizabeth.Erhartic@cltairport.com.

All questions regarding this RFP must be directed to Dihya Lasheb through the e-bidding portals

Q&A Board. Thank you in advance for your interest in doing business with CLT. We look forward

to your participation!

eBuilder “Invitation Key”: https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-

0c8f-4fcd-ac93-cc9db65522cb&projectid=e3b014c5-3303-4775-b48a-

e3d96826937c&bidpackageid=1c22a404-ba7a-4a87-8a9f-652741c3ea00

Proposals Due:

Sincerely,

Dihya Lasheb-Laribi

Procurement Agent

City of Charlotte – Aviation Department

Tuesday, November 21, 2023 at 2:00 PM EST

RFP AVIA 24-01; Issued: November 7, 2023

Checklist for submitting a Proposal:

Form 1, Proposal Form

Form 2 Nondiscrimination Certification

Form 3, Confidential Information

Form 4, Pricing

Form 5, Travel and Expense Reimbursement Protocol

The above items constitute all that must be included in the Proposal. If awarded a contract or

purchase order, evidence of insurance that meets or exceeds the requirements set forth below is

required.

RFP AVIA 24-01; Issued: November 7, 2023

SECTION 1: GENERAL INSTRUCTIONS

A. INTRODUCTION

The City of Charlotte Aviation Department (CLT) is seeking proposals for Active Assailant

Table-Top Exercise & Full-Scale Exercise (the “Work”). A description of the Work is

included below. A complete and signed Proposal including forms 1-4 must be submitted

through the e-bidding portal by Tuesday, November 21, 2023 at 2:00 PM at

https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-

cc9db65522cb&projectid=e3b014c5-3303-4775-b48a-

e3d96826937c&bidpackageid=1c22a404-ba7a-4a87-8a9f-652741c3ea00.

The pricing must be submitted in the table included on the website. The forms herein must be

completed and uploaded to the site by the proposal due date and time.

This RFP consists of:

Section1: Description of the Work, selection criteria and the terms and conditions that apply to

this proposal process and procurement; and

Section 2: The forms that a Proposer is required to complete and return as its Proposal (called

the “Proposal Response Forms”)

Please review each section carefully, including all attachments and exhibits. Proposers will be held

accountable for having full knowledge of the contents of this RFP and for performing any due

diligence that may be necessary to submit a binding Proposal. Failure to comply with the terms,

conditions and requirements of this RFP may result in disqualification of the Proposer in the sole

discretion of CLT.

B. DESCRIPTION of the WORK:

1. Contractor will attend monthly planning meetings from January 2024 through

August 2024. Estimation of one meeting per month and all meetings will be held on

CLT Airport property. It is anticipated the initial meeting in January will be a full-day

and all other future meetings will be approximately 2-3 hours in length.

2. The initial planning meeting, final planning meeting, table-top exercise, full-scale

exercise and the AAR/IP Meeting must take place in-person at the CLT Airport. All

subsequent planning meetings may take place virtually upon the request of the

contractor. The potential exists for virtual meetings (in-place of in-person meetings)

if requested and needed and will be accommodated as necessary and in cooperation

with the Exercise Planning Committee.

3. Contractor is responsible for all associated travel and all travel related expenses

(Airfare, hotel, meals, ground transportation, etc.) to include attending meetings,

TTX, full-scale exercise and AAR / IP Meeting for contractor staff.

RFP AVIA 24-01; Issued: November 7, 2023

4. Contractor will work with the CLT Exercise Planning Committee on development and

execution of the exercise to include all elements leading up to and through the

completion of the exercise including the Hot-Wash and After-Action Report (AAR)

Meeting.

5. Contractor will provide and facilitate a (1) day Table-Top Exercise (TTX) as an

additional element in advance of the exercise. This will take place approximately (1)

month prior to the Full-Scale Exercise at the CLT Center with multiple public safety

agencies and CLT Airport Staff. The TTX elements and scope will be coordinated with

the contractor through the Exercise Planning Committee.

6. Contractor will work with CLT Staff for the coordination of volunteers to act as

victims during the exercise. Minimum of (50) volunteers will participate as victims for

the exercise. Contractor will provide a designated “Volunteer Coordinator” to assist

in coordination and management all exercise volunteers participating on the day of

the exercise.

7. CLT Staff will be responsible for obtaining a sufficient number of “Controllers” and

“Evaluators” for complete coverage during exercise play as needed from local law

enforcement agencies. It will be the responsibility of the contractor to assign and

direct the “Controllers” and “Evaluators” during exercise play. The contractor will

issue all necessary documentation for exercise play and collection of documents at

the conclusion of exercise play.

8. Contractor will provide “Release of Liability” forms, subject to CLT approval, for all

volunteers participating in the exercise.

9. Contractor will execute all elements of the exercise with the assistance of the CLT

Exercise Planning Committee on exercise day to include exercise field set-up,

volunteer check-in, exercise play, post exercise recovery and Hot-Wash Meeting of

all participants including the clean-up of the exercise site.

10. Contractor will provide a Pre and Post Exercise Briefing to all parties attending and

participating in the exercise to include staff, volunteers, observers and other

miscellaneous groups prior to the start and end of each exercise. It is anticipated the

exercise will consist of multiple run-throughs to accommodate multiple public safety

agencies.

RFP AVIA 24-01; Issued: November 7, 2023

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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ACTIVE ASSAILANT TABLE-TOP EXERCISE AND FULL-SCALE EXERCISE

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