Electrical Switchgear Maintenance and Repair Services

Agency:	City of Charlotte
State:	North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Feb 5, 2024
Due:	Mar 1, 2024
Publication URL:	To access bid details, please log in.

Closing date March 01, 2024, 10:00 AM

Reference number RFP AVIA 24-19
Status Open
Summary Proposal Due Date & Time: March 1, 2024 at 10:00 AM EST.

Solicitation Type: Request for Proposal

Department: Aviation

Description

CLT is looking for a Company to perform preventative maintenance, troubleshoot, test and repair a variety of switchgear and breakers. CLT installations range from the small facility with residential type single-phase power to the very large facility with incoming service voltages up to 25 KV (kilovolts). Naturally, larger facilities have the more elaborate, complex, and costly electrical distribution equipment. It is imperative that all CLT installations containing electrical distribution equipment be properly maintained and the required data/documentation is in place to ensure the correct functionality and performance of electrical equipment. This will include, but shall not be limited to: inspection, maintenance, and repairs of circuit breakers and associated circuit breaker equipment within the switchgear or distribution equipment for each breaker identified, MV and LV switchgear (and PLC’s), motor control centers, and protection relay replacement, programming and testing.

Pre-Proposal and Site Visit

Please review RFP for more information on location, time and how to register for site visit.

All proposal activities will take place through the e-Builder portal (see link under "Related Information")

Contact details

Drew Buckner

andrew.buckner@cltairport.com

Details

Type: Request for Proposal

Category: Services

Department: Aviation

Commodity Code(s):93625

Related Information

Attachment Preview

REQUEST FOR PROPOSALS

ELECTRICAL SWITCHGEAR

MAINTENANCE AND REPAIR SERVICES

Rev.2/2/2023

RFP AVIA 24-19, Issue Date: 02052024

Date: FEBRUARY 5, 2024

RFP AVIA 24-19

Subject: Request for Proposals for the following services:

ELECTRICAL SWITCHGEAR MAINTENANCE AND REPAIR SERVICES

This letter extends an invitation for the submission of a proposal to supply the Charlotte Douglas

International Airport with the non-federally funded services as indicated above. Proposals for the

above will be received via the e-bidding portal until 10:00 AM EST. on March 1, 2024.

A mandatory pre-proposal conference to review the RFP and answer questions regarding the

project, will be held on February 20, 2024, at 10:00 AM EST. at the Charlotte Douglas

International Airport, CLT Center, 5601 Wilkinson Boulevard, Charlotte, North Carolina 28208.

Interested parties are required to attend and to have a copy of the RFP with you at that time.

Changes to the terms, conditions or specifications stated in this Request for Proposals will be

documented in written addenda issued by the Charlotte Douglas International Airport. These

addenda will be accessible through the e-bidding portal.

Questions should be directed to Drew Buckner through the e-bidding portals Q&A Board. Thank

you in advance for your interest in doing business with the Charlotte Douglas International Airport.

We look forward to your participation!

Charlotte Douglas International Airport (CLT), a City of Charlotte department does not

discriminate based on disability. Auxiliary aids and services, written materials in alternative

formats, and reasonable modifications in policies and procedures will be provided upon request

to persons with disabilities. To make a request, please email Drew Buckner at

andrew.buckner@cltairport.com.

Sincerely,

Drew Buckner, CPPB, NIGP-CPP

Rev.2/2/2023

RFP AVIA 24-19, Issue Date: 02052024

Checklist for submitting a Proposal:

Form 1, Proposal Form

Form 2, Proposal Qualifications and Requirements

Form 3, Nondiscrimination Certification

Form 4, CBI/DBE/ACDBE Program Requirements

Form 5, Confidential Information

Form 6, Pricing Worksheet

The above items must be included in the Proposal. If awarded a contract, evidence of insurance

that meets or exceeds the requirements set forth in Exhibit B (Sample Contract) are required.

Rev.2/2/2023

RFP AVIA 24-19, Issue Date: 02052024

SECTION 1: GENERAL INSTRUCTIONS

A. INTRODUCTION

Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or

“Airport”), which is owned and operated by the City of Charlotte, North Carolina (“City”), is

seeking Proposals from qualified and experienced companies (individually or collectively, the

“Proposer”) interested in Electrical Switchgear Maintenance and Repair Services (the “Work”).

Details of the requested Work are attached hereto as Exhibit A. The RFP consists of the

following components:

Section1: General instructions and special conditions that apply to this proposal process and

procurement.

Section 2: The required forms that a Proposer is required to complete and return as its Proposal

(called the “Proposal Response Forms”)

Section 3: A contract substantially similar to the final contract the successful Proposer will be

expected to sign, including Exhibit A, the details for the entire scope of work falling under this

RFP (the “Specifications”).

Each reference to this RFP includes all components listed above as well as any addenda provided

by the Airport. Please review each section carefully, including all attachments and exhibits.

Proposers will be held accountable for having full knowledge of the contents of this RFP and for

performing any due diligence that may be necessary to submit a binding Proposal. Failure to

comply with the terms, conditions and requirements of this RFP may result in disqualification of

the Proposer in the sole discretion of CLT.

The Work will be governed by a contract between the selected Proposer (“Company”) and the

City, a sample of which is attached hereto as Exhibit B (the “Contract”). The term of the

Contract shall be for three (3) years with two optional one-year renewals. Proposers are

advised to carefully read and review the form Contract as they prepare their Proposal. CLT

reserves the right to revise the terms of the form Contract at any time during the RFP process

and to negotiate different terms with the Company.

B. SCHEDULE

DATE

ACTIVITY (All times are EST)

2/5/2024

Issue RFP

2/15/2023

2/20/2024

Mandatory Pre-Proposal/Site Visit Registration Due by 3:00 PM

EST.

Mandatory pre-proposal conference at 10:00 AM EDT.

2/22/2024

Submission of written questions after pre-proposal conference

Page | 1

RFP AVIA 24-19, Issue Date: 02052024

On or before 2/26/24

3/1/2024

Beginning 3/4/2024

6/1/2020

Addendum Posted (if necessary)

Proposals are due by 10:00 AM EDT.

Evaluation Process

Estimated start date of services

CLT reserves the right to modify the deadlines set forth in the above table in its sole discretion.

Any such modifications will be stated in an addendum as described below.

C. INSTRUCTIONS TO PROPOSERS

1. Point of Contact

The point of contact for all submissions and correspondence regarding this RFP is Drew

Buckner (“RFP Project Manager”) who can be contacted through the Q&A Board online

in the e-bidding portal. If there are technical questions regarding use of the e-bidding

portal please contact the RFP Project Manager at andrew.buckner@cltairport.com.

2. Mandatory Pre-Proposal Conference

A Pre-Proposal Conference will be conducted on the date and at the time stated in the

RFP Schedule above at the CLT Center, 5601 Wilkinson Blvd., Charlotte, NC 28208.

Attendees must submit through the e-Builder’s Q&A tab your full name (first,

middle, last), company name, phone number, email address, gender and date of

birth by the date/time as indicated in the RFP schedule. This includes any

prospective proposers that already have a badge. Registrations submitted after

the due date/time will not be accepted.

All attendees are required to sign in at the CLT Center’s front desk and provide vehicle

license tag numbers (if applicable).

Parking is available curbside and Express Deck Self Park. Park only in marked spaces or

the vehicle is subject to ticket and tow.

The Pre-Proposal Conference will include an information session and a site tour of the

service area(s). All visitors participating in pre-proposal site tours and meetings must be

in possession of their unexpired, government issued photo identification at the time of

the tour. All personal items are subject to inspection before and during the tour.

Transportation Security Administration (TSA) rules will apply to all participants when

being screened through any Airport security screening checkpoint (no liquids, no

prohibited items, etc.).

The pre-proposal conference is mandatory, and proposals will not be accepted from

companies that do not attend.

Page | 2

RFP AVIA 24-19, Issue Date: 02052024

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Electrical Switchgear Maintenance and Repair Services

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