REQUEST FOR PROPOSALS
DBE & ACDBE COMPLIANCE SERVICES
Rev.2/2/2023
RFP#: AVIA 24-22; Issue Date: 2/8/2024
Date: February 8, 2024
RFP Number: AVIA 24-22
Subject: Request for Proposals for the following services:
DBE & ACDBE COMPLIANCE SERVICES
This letter extends an invitation for the submission of a proposal to supply the Charlotte Douglas
International Airport with the non-federally funded services as indicated above. Proposals for the
above will be received via the e-bidding portal until 2:00 p.m. eastern daylight time on March
14, 2024.
A non-mandatory pre-proposal conference to review the RFP and answer questions regarding the
project, will be held on February 20, 2024 at 10:30 am est. via Microsoft Teams. Interested
parties are encouraged to attend and to have a copy of the RFP with you at that time.
Changes to the terms, conditions or specifications stated in this Request for Proposals will be
documented in a written addendum, issued by the Charlotte Douglas International Airport. These
addenda will be accessible through the e-bidding portal.
Questions should be directed to Genetta Carothers through the e-bidding portals Q&A Board.
Thank you in advance for your interest in doing business with the Charlotte Douglas International
Airport. We look forward to your participation!
Charlotte Douglas International Airport (CLT), a City of Charlotte department does not
discriminate based on disability. Auxiliary aids and services, written materials in alternative
formats, and reasonable modifications in policies and procedures will be provided upon request
to persons with disabilities. To make a request, please email Genetta.Carothers@cltairport.com
or call 980.416.0237.
Sincerely,
Genetta Carothers, A.P.P.
Procurement Officer Senior
Charlotte Douglas International Airport
Rev.2/2/2023
RFP# AVIA 24-22, Issue Date 2/8/2024
Checklist for submitting a Proposal:
Form 1, Proposal Form
Form 2, Proposal Qualifications and Requirements
Form 3, Nondiscrimination Certification
Form 4, CBI/DBE/ACDBE Program Requirements
Form 5, Confidential Information
Form 6, Pricing Worksheet
Exceptions to any part of the RFP (stated and identified separately as “Exceptions”)
The above items must be included in the Proposal. If awarded a contract, evidence of insurance
that meets or exceeds the requirements set forth in Exhibit B (Sample Contract) are required.
Rev.2/2/2023
RFP# AVIA 24-22, Issue Date 2/8/2024
SECTION 1: GENERAL INSTRUCTIONS
A. INTRODUCTION
Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or
“Airport”), which is owned and operated by the City of Charlotte, North Carolina (“City”), is
seeking Proposals from qualified and experienced companies (individually or collectively, the
“Proposer”) interested in providing DBE & ACDBE Compliance Services (the “Work”). Details of
the requested Work are attached hereto as Exhibit A. The RFP consists of the following
components:
Section1: General instructions and special conditions that apply to this proposal process and
procurement.
Section 2: The required forms that a Proposer is required to complete and return as its Proposal
(called the “Proposal Response Forms”)
Section 3: A contract substantially similar to the final contract the successful Proposer will be
expected to sign, including Exhibit A, the details for the entire scope of work falling under this
RFP (the “Specifications”).
Each reference to this RFP includes all components listed above as well as any addenda provided
by the Airport. Please review each section carefully, including all attachments and exhibits.
Proposers will be held accountable for having full knowledge of the contents of this RFP and for
performing any due diligence that may be necessary to submit a binding Proposal. Failure to
comply with the terms, conditions and requirements of this RFP may result in disqualification of
the Proposer in the sole discretion of CLT.
The Work will be governed by a contract between the selected Proposer (“Company”) and the
City, a sample of which is attached hereto as Exhibit B (the “Contract”). The term of the
Contract shall be for three (3) years with two optional one-year renewals. Proposers are advised
to carefully read and review the form Contract as they prepare their Proposal. CLT reserves the
right to revise the terms of the form Contract at any time during the RFP process and to
negotiate different terms with the Company.
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RFP# AVIA 24-22, Issue Date: 2/8/2024
B. SCHEDULE
DATE
2/8/2024
2/20/2024
3/1/2024
3/14/2024
4/2/2024
7/1/2024
ACTIVITY (All times are EST)
Issue RFP
Non-mandatory pre-proposal conference at 10:30 am est
Submission of written questions after pre-proposal conference
Proposals are due by 2:00 pm edt
Proposer interviews (if applicable) (4/2/2024 – 4/5/2024)
Estimated start date of services
CLT reserves the right to modify the deadlines set forth in the above table in its sole discretion.
Any such modifications will be stated in an addendum as described below.
C. INSTRUCTIONS TO PROPOSERS
1. Point of Contact
The point of contact for all submissions and correspondence regarding this RFP is
Genetta Carothers (“RFP Project Manager”) who can be contacted through the Q&A
Board online in the e-bidding portal. If there are technical questions regarding use of
the e-bidding portal, please contact the ITB Project Manager at
Genetta.Carothers@cltairport.com.
2. Non-Mandatory Pre-Proposal Conference
A Pre-Proposal Conference will be conducted on the date and at the time stated in the
RFP Schedule above via Microsoft Teams: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_NTIyMWQ2MTItZDQzNC00MTQyLTk3ZWMtNGNiNDU1NmRiMzhm
%40thread.v2/0?context=%7b%22Tid%22%3a%223392a0ee-6ccb-49c5-94b5-
f5e6d8a665d6%22%2c%22Oid%22%3a%220867c72f-b5f6-4f28-8c9e-
c9486199d813%22%7d Meeting ID: 212 418 787 659; Passcode: YXYq5j
3. Questions and Addenda
The Airport is committed to providing all prospective Proposers with accurate and
consistent information to ensure that no Bidder obtains an unfair competitive advantage.
To this end, from the date of this RFP through the proposals due date, no interpretation
or clarification of the meaning of any part of this RFP will be made orally to any
prospective Proposer except for questions answered at the pre-proposal conference.
Requests for interpretation or clarification must be submitted electronically to the RFP
Project Manager via the e-bidding portal Q&A Board. All questions must be submitted
no later than the date and time stated in the RFP Schedule as the deadline for
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RFP# AVIA 24-22, Issue Date: 2/8/2024
