Police Property and Evidence Shelving Assembly

Agency:	City of Durham
State:	North Carolina
Type of Government:	State & Local
Category:	71 - Furniture
Posted:	Feb 20, 2024
Due:	Mar 25, 2024
Publication URL:	To access bid details, please log in.

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Department of Police

Planning Unit

602 East Main Street

Durham, NC 27701

Request for Proposals for

Evidence Shelving Assembly

Title and Purpose of RFP:

Police Property and Evidence Shelving Assembly

The City of Durham is seeking proposals from qualified

Providers to assemble Penco Clipper Shelving.

Candidates Are Not Required to Return This Form.

William Gascoigne

Sr. Program Manager

Police

Administrative Services

919-560-4402 x29184

William.gascoigne@durhamnc.gov

Project Manager Name

Project Manager Title

Project Manager Department

Project Manager Division

Project Manager Telephone Number

Project Manager E-mail

If you have concerns about this RFP that you believe are not being addressed by the Project Manager,

please contact David Anthony, Administrative Services Bureau Police Assistant Chief at

David.Anthony@durhamnc.gov or 919-560-4322 x29367.

SELECTED CONTENTS

Date of RFP

Project Manager and Contact with City; Questions about this RFP.

DESCRIPTION OF PROJECT AND NATURE OF RFP

Project

Scope of Work

Compensation Amount and Schedule

Definitions in this RFP

Contract

Trade Secrets and Confidentiality

Bonds

Insurance

Discretion of the City

SCHEDULE

Schedule

Keeping Proposals Open

Deadline to Submit Proposals

GETTING MORE INFORMATION ON THE PROJECT AND RFP PROCESS

Questions

Pre-submittal conferences, meetings, and site visits

Updates and revisions to RFP

EVALUATION CRITERIA

Evaluation Criteria

CONTENTS OF PROPOSAL

Contents of Proposal

Contact information; Legal status; Qualifications; Project Team, Location

of Work, and Subcontracting; Workforce Diversity Questionnaire;

Methods; Compensation; Assumptions; UBE; Small Local Business

Enterprises (SLBEs); Financial Condition, Insurance, and Bonds; Conflict

of Interest; Non-collusion

COVER LETTER WITH PROPOSAL

Cover letter

Addendums

HOW TO SUBMIT A PROPOSAL

How to submit a proposal

Format

Alternative Proposals

Candidate to Bear Expense; No Claims against City

Notice Under the Americans with Disabilities Act (ADA)

Values of City of Durham

Request for Proposal (RFP) for qualified and experienced firms to assemble Penco

Clipper Shelving in the Police Department’s Property & Evidence warehouse.

10. Date of RFP: Feb 21, 2024

20. Project Manager and Contact with City; Questions about this RFP. Direct questions and

concerns to

Attn: William Gascoigne, Sr. Program Manager

Police Department

602 E. Main St.

Durham, NC 27701

Email: William.Gascoigne@durhamnc.gov

If you have concerns about this RFP that you believe are not being addressed by the project

manager, please contact

David Anthony, Assistant Chief

Police Department

602 E. Main St.

Durham, NC 27701

Email: David.Anthony@durhamnc.gov

DESCRIPTION OF PROJECT AND NATURE OF RFP

30. Project. The City of Durham through this RFP is seeking proposals from qualified and

experienced firms for the assembly and installation of 140 units of Penco Clipper shelving. The

location the work is to be performed, completed, and managed is at the Durham Police

Department’s Property & Evidence warehouse, located at 921 Holloway Street, Durham NC

27701.

40. Scope of Work. The Police Department is soliciting proposals for a contractor to perform

installation of 140 units of Penco Clipper shelving (Part Number 08185). Installation must be

completed according to the provided Penco Clipper Shelving Assembly Instructions (Provided).

The contractor will be required to provide the following deliverables:

(1) Install the following shelving system into area 1 of the warehouse: Quantity 80 Units -

Penco Heavy Duty Open Type Clipper Steel Shelving, 36" Wide x 24" Wide x 123" High,

14 Gauge Front Box Post and 14 Gauge Rear Angle Post Punched for 1" Vertical

Adjustment, 2- Pair of 12 Gauge Back and Side Braces Per Condition, 6-20 Gauge Box

Formed Shelves Per Unit, 800 lbs. Capacity Per Shelf, Foot Plates, 5 Rows-16 Units.

(2) Install the following shelving system in area 2 of the warehouse: Quantity 60 Units-

Penco Heavy Duty Open Type Clipper Steel Shelving, 36" Wide x 36" Wide x 123" High,

14 Gauge Front Box Post and 14 Gauge Rear Angle Post Punched for 1" Vertical

Adjustment, 2- Pair of 12 Gauge Back and Side Braces Per Condition, 6-20 Gauge Box

Formed Shelves Per Unit, 500 lbs. Capacity Per Shelf, Foot Plates. 3 Rows-16 Units , 2

Rows-5 Units and 1 Row-2 Units.

Any agreement(s) resulting from this RFP will commence upon the execution of the contract,

which is estimated to be April 12, 2024, and continue through the completion of the shelving

assembly and installation.

50. Compensation Amount and Schedule. Indicate hourly rate or fee schedule to complete

the project listed in the scope based on the services your firm can provide. Candidate's cost

proposals must include an itemized list of all direct and indirect costs associated with the

performance of this contract.

60. Definitions in this RFP: City, RFP, Proposal, Candidate, Contractor, Should. Unless the

context indicates otherwise – (a) The expressions “RFP,” “this RFP,” and “the RFP” refer to this

document as it may be amended or updated. (b) “City” and “city” mean the City of Durham. (c)

The “proposal” or "Bid" is the response of a person, firm, or corporation proposing to provide the

services sought by this RFP. (d) The word “Candidate” or “candidate” is the person, firm, or

corporation that submits a proposal or that is considering submitting a proposal. (e) The word

“Contractor” or “contractor” is the person, page 4 12/1/23 Human Resources Services RFP

firm, or corporation with which the City enters into a contract to provide the services sought by

this RFP. That is, “contractor” generally refers to a successful candidate that has obtained a

fully executed contract with the City, while “candidate” is generally reserved to the stage before

a contract has been signed. (f) The word “should” is used to tell candidates what the City thinks

it wants and/or what the project manager thinks is best. Candidates that want to increase the

likelihood of being selected will, in general, do what the RFP says candidates “should” do, but

failure to comply with all “shoulds” will not necessarily and automatically result in rejection.

70. Contract. The City anticipates that the conclusion of the RFP process will be a contract

between the City and the successful candidate under which the successful candidate will

provide the goods and services generally described in this RFP. It is the City’s intention to use

the contract that is attached in Exhibit A, modified and filled in to reflect the RFP and the

proposal. If a candidate objects to any of the contract, it should state the objections in its

proposal.

80. Trade Secrets and Confidentiality. As a general rule, all submissions to the City are

available to any member of the public. However, if materials qualify as provided in this section,

the City will take reasonable steps to keep trade secrets confidential.

Definitions.

In this section (Trade Secrets and Confidentiality) –

The term “candidate” includes the candidate as contractor (that is, after it is a party to a

contract with the City).

The term “trade secret” means business or technical information, including but not

limited to a formula, pattern, program, device, compilation of information, method,

technique, or process that:

a. Derives independent actual or potential commercial value from not being

generally known or readily ascertainable through independent development or

reverse engineering by persons who can obtain economic value from its

disclosure or use; and

b. Is the subject of efforts that are reasonable under the circumstances to

maintain its secrecy. The existence of a trade secret shall not be negated merely

because the information comprising the trade secret has also been developed,

used, or owned independently by more than one person, or licensed to other

persons.

The term “record” means all documents, papers, letters, maps, books, photographs,

films, sound recordings, magnetic or other tapes, electronic data-processing records,

artifacts, or other documentary material, regardless of physical form or characteristics,

received by the City of Durham in connection with the candidate’s proposal.

(a) Designation of Confidential Records. To the extent that the candidate

wishes to maintain the confidentiality of trade secrets contained in materials

provided to the City, the candidate shall prominently designate the material with

the words “trade secrets” at the time of its initial disclosure to the City. The

candidate shall not designate any material provided to the City as trade secrets

unless the candidate has a reasonable and good-faith belief that the material

contains a trade secret. When requested by the City, the candidate shall

promptly disclose to the City the candidate’s reasoning for designating material

as trade secrets; the candidate may need to label parts of that reasoning as trade

secrets. In providing materials to the City, the candidate shall make reasonable

efforts to separate those designated as trade secrets from those not so

designated, both to facilitate the City’s use of the materials and to minimize the

opportunity for accidental disclosure. For instance, if only a sentence or

paragraph on a page is a trade secret, the page must be marked clearly to

communicate that distinction. To avoid mistake or confusion, it is generally best

to have only trade secret information on a page and nothing else on that page.

To the extent authorized by applicable state and federal law, the City shall

maintain the confidentiality of records designated “trade secrets” in accordance

with this section. Whenever the candidate ceases to have a good-faith belief that

a particular record contains a trade secret, it shall promptly notify the City.

(b) Request by Public for Access to Record. When any person requests the

City to provide access to a record designated as a trade secret in accordance

with subsection (a) above, the City may

(1) decline the request for access,

(2) notify the candidate of the request and that the City has provided, or

intends to provide, the person access to the record because applicable

law requires that the access be granted, or

(3) notify the candidate of the request and that the City intends to decline

the request.

Before declining the request, the City may require the candidate to give further

assurances so that the City can be certain that the candidate will comply with

subsection (c) below.

designated as trade secrets in accordance with subsection (a), then, in

consideration of the promises in (b) above and for considering the candidate’s

proposal, the candidate agrees that it shall defend, indemnify, and save harmless

Indemnitees from and against all Charges that arise in any manner from, in

connection with, or out of the City’s non-disclosure of the records. In providing

that defense, the candidate shall at its sole expense defend Indemnitees with

legal counsel. The legal counsel shall be limited to attorneys reasonably

acceptable to the City Attorney.

Definitions. As used in this subsection (c), “Charges" means claims, judgments,

costs, damages, losses, demands, liabilities, fines, penalties, settlements,

expenses, attorneys’ fees, and interest. Indemnitees" means the City, and

officers, officials, independent contractors, agents, and employees, of the City.

“Indemnitees” does not include the candidate. The City may require the

candidate to provide proof of the candidate’s ability to pay the amounts that may

reasonably be expected to become monetary obligations of the candidate

pursuant to this section. If the candidate fails to provide that proof in a timely

manner, the City shall not be required to keep confidential the records whose

non-disclosure gives rise to the potential monetary obligation. Nothing in this

agreement shall require the City to require any person (including the City itself) to

be placed in substantial risk of imprisonment, of being found by a court to be in

contempt, or of being in violation of a court order. This subsection (c) is separate

from and is to be construed separately from any other indemnification and

warranty provisions in the contract between the City and the candidate.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	Police Property and Evidence Shelving Assembly
Category:	Requests for Proposals/Qualifications and Services
Status:	Open

Police Property and Evidence Shelving Assembly

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