Hunter Street Bike Park

Agency:	Town of Apex
State:	North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 25, 2024
Due:	Apr 30, 2024
Publication URL:	To access bid details, please log in.

Bid Title:	Hunter Street Bike Park
Category:	Professional Services
Status:	Open

Description:

The Town of Apex (“Town”) pursuant to N.C. G.S. 143-128.1A, is seeking Statements of Qualifications (SOQ) from qualified design-build firms (hereinafter “design-builder” or “design-build firm”) or team of firms to provide professional planning, engineering, construction, and construction management services related to the design and construction of a bike park on ±1.7 acres of vacant land at the north end of Hunter Street Park located at 1120 Ambergate Station, Apex, NC 27502 (“Project”).

Publication Date/Time:

3/25/2024 4:30 PM

Closing Date/Time:

4/30/2024 12:00 PM

Contact Person:

Angela Reincke, Parks Planning Project Manager at 919-372-7468 or Angela.Reincke@apexnc.org

Plan & Spec Available:

https://townofapex.geocivix.com/secure/project/?projectid=1289542

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PARKS, RECREATION AND CULTURAL RESOURCES DEPARTMENT

Request for Qualification

Town of Apex

Hunter Street Park (Bike Park)

March 25, 2024

The Town of Apex (“Town”) pursuant to N.C. G.S. 143-128.1A, is seeking Statements of

Qualifications (SOQ) from qualified design-build firms (hereinafter “design-builder” or “design-

build firm”) or team of firms to provide professional planning, engineering, construction, and

construction management services related to the design and construction of a bike park on

±1.7 acres of vacant land at the north end of Hunter Street Park located at 1120 Ambergate

Station, Apex, NC 27502 (“Project”).

Questions and requests for information shall be directed to:

Angela Reincke, Parks Planning Project Manager

Town of Apex

PO Box 250

919-372-7468

Angela.Reincke@apexnc.org.

Statements of Qualifications shall be submitted to Angela Reincke via email at

angela.reincke@apexnc.org with the subject line “_HUNTER STREET BIKE PARK - RFQ”.

Statements of Qualifications must be received no later than 12:00pm. on April 30, 2024 to be

eligible for consideration.

This RFQ does not obligate the Town to pay any cost incurred by respondents in the

preparation and submission of a response, nor does it obligate the Town to contract for any

services.

The Town does not discriminate against any protected class in the solicitation of vendors or in

the provision of contracting services for Town construction projects. The Town encourages

Minority and Women Business Enterprises to participate in the Town contracting opportunities

through the North Carolina Historically Underutilized Business Certification Program.

PROJECT DESCRIPTION

The Town of Apex seeks the design to be similar to a mountain bike skills course, in a circular

track route with a separate interior pump track included in the design. The design and

construction of a bike facility shall include natural surfaces with obstacles, mounds, and other

features to create off-road cycling elements. See Exhibit #2 for design intent. An accessible

route should link the existing path to the new facility and all existing parking should remain on

site. Managing stormwater runoff should be a component of this project as required or

necessary. The Design-Builder will be expected to maximize efficiency and quality as well as

cost savings.

SCOPE OF SERVICES

The Scope of Services includes, but is not necessarily limited to and may be modified during

contract negotiations, the following items: a) Due Diligence b) a Pre-Design Planning Process,

c) Design and Construction of a pump track and mountain bike track d) Construction

Administration. The Design-Builder will be expected to produce a concurrent design and

construction of a fully usable and finished facility meeting all contract terms. The following is a

breakdown of the services requested by the Town of Apex. We welcome additions and

modifications to this format if the proposing design-build firm feels new concepts, greater detail

or clarification would be helpful. However, at a minimum, please address the noted information.

Due Diligence:

• Survey to include:

a. Boundary

b. 1’ contour intervals

c. Storm and sanitary sewer

d. Tree inventory

Pre-Design Planning:

Client review and coordination as follows:

• Attend a kick-off meeting with Town of Apex staff:

a. At the beginning of the planning process to review draft documents to ensure that the

project is consistent with the scope of services.

b. Provide a file sharing service.

• Develop a project timeline, identifying public input opportunities, with options for both in

person and remote/online opportunities and a plan to maintain the timeline throughout

project.

• Meet with Town staff bi-weekly via standing teleconference with the Parks staff to

summarize activities, progress and obstacles.

• Meet with Parks staff prior to scheduled public input opportunities (in-person or remote) and

public hearings or meetings to go over a facilitation plan and materials.

• Provide materials to Parks Planning staff with a minimum of 5 days for review and input.

Develop and execute a public involvement strategy to include:

• Hold (1) stakeholder meeting to identify Town of Apex Resident’s needs:

a. Community representatives, off road cyclists, business owners, and residents in

close proximity to the park

• At a minimum, public input opportunities should include:

a. A printed agenda

b. Presentation

c. Handouts

d. Displays and materials for in-person events

i. These opportunities could be utilized for an interactive online presentation with

survey utilizing the public input survey platform or other innovative community

engagement opportunity.

• Presentation by the design-build firm to the PRCR Advisory Commission of the draft plan

prior to submission for Plan approval by TRC.

• Submission of a draft plan for TRC review through the pre-application process.

• Web content regarding the plan that the Town can use to update the Town of Apex website

and post on social media sites.

• Presentation by the design-build firm to the Town Council, while not required for approval, is

desired for community and elected official support.

Design

The final design of the bike park (bike skills course and pump track), will consist of compacted

mounds of dirt shaped in a way that participants can traverse obstacles at varying speeds

safely. The track will be composed of a beginner and an intermediate/advanced skill element to

allow cyclists of all ages/abilities to participate with a looped trail to allow riders to develop their

skills while traversing the track. The work includes but is not limited to; clearing, grubbing,

earthwork, import of soils, drainage, construction of a fence, temporary access to road and

staging area, drainage improvements, landscaping, shaping and compaction of dirt berms, and

installation of elements to traverse; boulders, ramps, etc. In addition, installation of lighting and

landscaping which meets UDO standards and rezoning conditions is required.

• The design-build firm will assess the pump track site and use natural and available

resources where appropriate.

a. These materials should include but are not limited to those provided by the Town.

(See Exhibit #1 for more information).

b. Dirt/clay is the desired bike track material. These materials should also be recycled

from other Town of Apex projects if possible. The exception is the skill elements

which may be made from other natural and constructed materials.

• Design layout for the bike park which should include, but is not limited to the following:

a. Design and install a dirt pump track.

b. Design and install a loop track that contains elements/features that are comparable

to a traditional mountain biking course.

c. Compliance with Zoning Case #23CZ06 are required to be met.

• Design a drainage plan that will be permittable at the site.

a. After a rain event the bike facility should not have standing water within the cycling

zones.

b. The drainage should help transfer as much of the water away from the track surface

as possible.

Construction

• Construction of the bike park in its entirety per the construction documents. The construction

will include at minimum the following:

a. Completion of all design development drawings and specifications for the Project that

meets all local code requirements.

i. Plans must be sealed by a design professional in the State of North Carolina.

b. Obtain all required permits

c. Materials testing as needed

d. Erosion control measures as needed

e. Final grading and stabilization

f. Construction safety measures

g. Compliance with all state, federal, and local laws and regulations.

• Complete close-out of the Project including punch list development and warranty coverage

on all materials and workmanship.

a. Warranties shall be provided to the Town of Apex at completion of the Project as

designated in the contract.

b. As-built drawings of Project and concurrence of lighting

The Project is expected to include the following items:

• Materials to update the Project website/other social media/advertise public engagement

events

• Host (1) public engagement event/activities:

a. Include online public input survey for selection of preferred design concept which

can be in conjunction with identified stakeholders and the public

• Preparation and submittal of Exempt Site plan and Construction drawings, as required,

including revised and updated drawings through the point of approval

• Including the preapplication meeting submittal to IDT (the Town’s electronic plan submittal

program.

• Plan that includes at a minimum a pump track, skills course, bicycle racks, lighting,

landscaping, and drainage.

• Presentation to Advisory Commission for recommendation of Exempt Site Plan

• Presentation to Town Council for support of Exempt Site Plan

• All Town of Apex required permitting necessary for plan approval

• Any additional required permitting

• Design shall meet all of the approved zoning conditions in Town of Apex case #23CZ06

Hunter Street Park (Additional Parcel)

1. All invasive species included in the invasive species list referred to in the Town of Apex

Design and Development Manual (published 2022) will be removed from the site.

2. The buffer along the northern property line shall be at least 10 feet wide. Where there is

existing vegetation, it shall remain undisturbed except where invasive species will be

removed. All areas with no existing vegetation and areas where invasive species are

removed shall be planted to a 10-foot Type A buffer standard.

3. The western property line shall have an undisturbed buffer a minimum of 50 feet wide.

4. The buffer along Ambergate Station shall have a Type C planted buffer a minimum of 10

feet wide.

5. Undeveloped portions of the property will be planted with at least 75% native species,

including drought tolerant ornamental grasses and shrub species.

6. A minimum of 2 bike racks will be provided on site with the final location to be determined

at the time of site plan submittal.

PROJECT BUDGET

The Town of Apex Department of Parks, Recreation and Cultural Resources estimates an

approximate Construction Budget of $220,000 dollars for completion of this Project including all

costs and fees.

Total costs include construction related expenses which include the following:

• Pre-Design Planning

• Design and Construction

• Testing services

• Permits

• Other building related professional service fees necessary to fully complete the project.

REQUEST FOR QUALIFICATIONS SCHEDULE

The Town of Apex reserves the right to adjust the project schedule as necessary.

Preliminary Project Schedule

Issue/Advertise RFQ in Official Advertising Publications

Deadline for Written Questions and Clarifications on RFQ

Addendum Posted for Answered Questions

Deadline to Submit Statement of Qualifications

Notify selected Design-Build Firm

Award of Contract

Date

March 25, 2024

April 18, 2024

April 19, 2024

April 30, 2024

May 10th, 2024

June 2024

Time

12:00p

5:00p

12:00p

EVALUATION AND SELECTION CRITERIA

The design-build firm shall include in its response an explanation of its project team selection.

The response shall consist of either of the following project team selection options:

a. A list of the licensed contractors, licensed subcontractors, and design professionals whom the

design-builder proposes to use for the project's design and construction. If this project team

selection option is used, the design-builder may self-perform some or all of the work with

employees of the design-builder and, without bidding, also enter into negotiated subcontracts to

perform some or all of the work with subcontractors, including, but not exclusively with, those

identified in the list. In submitting its list, the design-builder may, but is not required to, include

one or more unlicensed subcontractors the design-builder proposes to use. If this project team

selection option is used, the design-builder may, at its election and with or without the use of

negotiated subcontracts, accept bids for the selection of one or more of its first-tier

subcontractors.

b. A list of the licensed contractors and design professionals whom the design-builder proposes

to use for the project's design and construction and an outline of the strategy the design-builder

plans to use for open subcontractor selection based upon the provisions of Article 8 of Chapter

143 of the General Statutes. If this project team selection option is used, the design-builder may

also self-perform some of the work with employees of the design-builder, but shall not enter into

negotiated contracts with first-tier subcontractors.

Submissions will be evaluated on qualifications and other criteria listed below:

1. Professional qualifications of the firm necessary for successful completion of the Project.

2. Demonstrated understanding of the Project, its schedule, and the desired finished

product as well as knowledge of the locality and geographical area of the Project.

3. Demonstrated ability and capacity to carry out the Project on time, with the proper safety

and quality controls, and within budget.

4. Specialized experience in bike parks, pump track, mountain bike skills element Bike

design and construction.

5. Experience with government or public sector design and/or construction projects in

terms of cost control, quality of work, and adherence to schedules.

6. Experience utilizing design-build contracting and construction methodology.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Hunter Street Bike Park

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See also